Food Distribution and Supply Framework

Food Distribution and Supply Framework

Gwynedd Council and Anglesey Council wishes to arrange a food distribution and supply contract for a range of products across both Counties.

United Kingdom-Caernarfon: Vegetables

2015/S 217-395653

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gwynedd Council
Corporate Procurement Unit, Council Offices, Shire Hall Street
For the attention of: Arwel Evans
LL55 1SH Caernarfon
UNITED KINGDOM
Telephone: +44 1286679200
E-mail: arwelapifanevans@gwynedd.gov.uk

Internet address(es):

General address of the contracting authority: www.gwynedd.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361

Further information can be obtained from: Gwynedd Council
Corporate Procurement Unit,, Council Offices, Shire Hall Street
For the attention of: Arwel Evans
LL55 1SH Caernarfon
UNITED KINGDOM
Telephone: +44 1286679200
E-mail: arwelapifanevans@gwynedd.gov.uk
Internet address: www.gwynedd.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gwynedd Council
Contact point(s): via E-tenderwales portal — Project 31463
UNITED KINGDOM
Internet address: www.gwynedd.gov.uk

Tenders or requests to participate must be sent to: Gwynedd Council
Contact point(s): via E-tenderwales portal
UNITED KINGDOM
Internet address: www.gwynedd.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Isle of Anglesey Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Food Distribution and Supply Framework: Gwynedd and Isle of Anglesey Councils.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Gwynedd and Anglesey.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 29

Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: 3 years with a option to extend for 12 months.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 604 948 GBP

II.1.5)Short description of the contract or purchase(s)

Gwynedd Council and Anglesey Council wishes to arrange a food distribution and supply contract for a range of products across both Counties.
We will require foods to be delivered to a number of establishments within Gwynedd and Anglesey for the duration of the contract.
We invite suppliers to submit there proposals to be part of a collaborative framework agreement to which we intend to appoint 1 supplier per geographical category lot, as indicated below :
— Grocery products (4 lots: Arfon, Meirionnydd, Dwyfor and Anglesey);
— Frozen food and ready meals (4 lots: Arfon, Meirionnydd, Dwyfor and Anglesey);
— Fresh fruit, vegetables and potatoes (4 lots: Arfon, Meirionnydd, Dwyfor and Anglesey);
— Frest meat frozen (6 lots: Arfon x 2, Meirionnydd x 2, Dwyfor x 1, Anglesey x 1);
— Fresh milk (4 lots: Arfon, Meirionnydd, Dwyfor and Anglesey);
— Bread (6 lots: Arfon x 2, Meirionnydd x 2, Dwyfor x 1 and Anglesey x 1);
— Soft drinks and confectionery (1 lot, Leisure Centres,Secondary Schools, Residential homes).
Suppliers are welcome to tender for 1 or more lots. Where suppliers have tendered for a specific lot(s), it will be essential that they are able to deliver to all locations within that lot (details of locations given within the tender documents). Suppliers can also price for each lot individually.
A qualification element exists within the tender and only those suppliers who pass this element will have the remainder of their tender assessed.
The framework period is 3 years with an option to extend for a further 12 months.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=35912

II.1.6)Common procurement vocabulary (CPV)

03221000, 15811000, 15982000, 15842300, 15511000, 15110000, 15130000, 15331100, 15800000, 15229000, 15896000, 03221200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total estimated value of framework 8 604 948 GBP
(3 year period + optional 1 year extension).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 02 Lot title: Grocery Dwyfor/Arfon

1)Short description

(centred on Penygroes, Porthmadog and Pwllheli).

2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 03 Lot title: Grocery Meirionnydd

1)Short description

(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech).

2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 05 Lot title: Frozen Foods Arfon

1)Short description

(centred on Caernarfon, Bangor and Bethesda).

2)Common procurement vocabulary (CPV)

15331100, 15229000, 15896000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 06 Lot title: Frozen Foods Dwyfor/Arfon

1)Short description

(centred on Penygroes, Porthmadog and Pwllheli).

2)Common procurement vocabulary (CPV)

15331100, 15229000, 15896000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 07 Lot title: Frozen Foods Meirionnydd

1)Short description

(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech).

2)Common procurement vocabulary (CPV)

15331100, 15229000, 15896000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 09 Lot title: Fresh Fruit and Vegetables Arfon

1)Short description

(centred on Caernarfon, Bangor and Bethesda).

2)Common procurement vocabulary (CPV)

03221000, 15331100, 03221200

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Fresh Fruit and Vegetables Dwyfor/Arfon

1)Short description

(centred on Penygroes, Porthmadog and Pwllheli).

2)Common procurement vocabulary (CPV)

03221000, 15331100, 03221200

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Fresh Fruit and Vegetables Meirionnydd

1)Short description

(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech).

2)Common procurement vocabulary (CPV)

03221000, 15331100, 03221200

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 01 Lot title: Grocery Arfon

1)Short description

(centred on Caernarfon, Bangor and Bethesda).

2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Fresh Meat Frozen Arfon-1

1)Short description

(centred on Bangor and Bethesda).

2)Common procurement vocabulary (CPV)

15110000, 15130000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14 Lot title: Fresh Meat Frozen Arfon-2

1)Short description

(centred on Caernarfon and Penygroes).

2)Common procurement vocabulary (CPV)

15110000, 15130000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15 Lot title: Fresh Meat Frozen Dwyfor

1)Short description

(centred on Porthmadog and Pwllheli).

2)Common procurement vocabulary (CPV)

15110000, 15130000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16 Lot title: Fresh Meat Frozen Meirionnydd-1

1)Short description

(centred on Dolgellau and Tywyn).

2)Common procurement vocabulary (CPV)

15110000, 15130000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 17 Lot title: Fresh Meat Frozen Meirionnydd-2

1)Short description

(centred on Harlech, Blaenau Ffestiniog and Bala).

2)Common procurement vocabulary (CPV)

15110000, 15130000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 19 Lot title: Fresh Bread and Morning Goods Arfon-1

1)Short description

(centred on Bangor and Bethesda).

2)Common procurement vocabulary (CPV)

15811000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 20 Lot title: Fresh Bread and Morning Goods Arfon-2

1)Short description

(centred on Caernarfon and Penygroes).

2)Common procurement vocabulary (CPV)

15811000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 21 Lot title: Fresh Bread and Morning Goods Dwyfor

1)Short description

(centred on Porthmadog and Pwllheli).

2)Common procurement vocabulary (CPV)

15811000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 22 Lot title: Fresh Bread and Morning Goods Meirionnydd-1

1)Short description

(centred on Dolgellau and Tywyn).

2)Common procurement vocabulary (CPV)

15811000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 23 Lot title: Fresh Bread and Morning Goods Meirionnydd-2

1)Short description

(centred on Harlech, Blaenau Ffestiniog and Bala).

2)Common procurement vocabulary (CPV)

15811000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 25 Lot title: Fresh Milk Arfon

1)Short description

(centred on Caernarfon, Bangor and Bethesda).

2)Common procurement vocabulary (CPV)

15511000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 26 Lot title: Fresh Milk Dwyfor/Arfon

1)Short description

(centred on Penygroes, Porthmadog and Pwllheli).

2)Common procurement vocabulary (CPV)

15511000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 27 Lot title: Fresh Milk Meirionnydd

1)Short description

(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech).

2)Common procurement vocabulary (CPV)

15511000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 29 Lot title: Soft Drinks and Confectionery (1 lot)

1)Short description

(1 lot).

2)Common procurement vocabulary (CPV)

15982000, 15842300

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 04 Lot title: Grocery Isle of Anglesey

1)Short description

(Care/residential Homes).

2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 08 Lot title: Frozen Foods Isle of Anglesey

1)Short description

(Care/residential Homes).

2)Common procurement vocabulary (CPV)

15331100, 15229000, 15896000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Fresh Fruit and Vegetables Isle of Anglesey

1)Short description

(Care/residential Homes).

2)Common procurement vocabulary (CPV)

03221000, 15331100, 03221200

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 18 Lot title: Fresh Meat Frozen Isle of Anglesey

1)Short description

(Care/residential homes).

2)Common procurement vocabulary (CPV)

15110000, 15130000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 24 Lot title: Fresh Bread and Morning Goods Isle of Anglesey

1)Short description

(Care/residential homes).

2)Common procurement vocabulary (CPV)

15811000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 28 Lot title: Fresh Milk Isle of Anglesey

1)Short description

(Care/residential homes).

2)Common procurement vocabulary (CPV)

15511000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Tenderers are able to bid for 1 or more lots but must be able to provide all items within the chosen lots and be able to deliver to all locations within the lots. Tenderers are also able to provide different pricing for individual area lots.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

31463
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.12.2015 – 12:00

Place:

via E-tenderwales portal

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Current procurement will be for a period of 3 years with an option to extend for a further 12 months.
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eTenderwales portal (this is only required once);

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Click here to register’ link;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password;
— Click the ‘Open Access PQQs/ITTs’ link. (These are Invitations to Tender open to any registered supplier);
— Click on the relevant ITT to access the content.
Project code: 31463
ITT Code: 50423 (* plus subsequent lot specific ITTs *)
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the PQQ/ITT into your ‘My PQQ/ITTs’ page. (This is a secure area reserved for your projects only);
— Click on the PQQ/ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender.
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available);
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon to Fri (8:00 to 18:00) on:

— eMail: help@bravosolution.co.uk

— Phone: +44 8003684850 / Fax: +44 2070800480
Please Note: All tenderers must complete ITT 50423 in the first instance and then choose the relevant ITT associated with the lot(s) they wish to bid for.
(WA Ref: 35912).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderers will be asked to provide a submission demonstrating added value, where the Council has given direction in terms of what their expectations would be.
— Work experience opportunities;
— School visits to site(s) of supplier;
— Supporting community initiatives associated with the schools / care homes / leisure centres;
— Sponsorship in support of events held by schools / care homes / leisure centres.
This question will not be scored as part of the evaluation of the tender but will become a condition of contract on award.
Please note, the examples are not exhaustive and suppliers are encouraged to offer further options that they feel would be appropriate.
I.1) Name, addresses and contact point(s):
Electronic access to information: via E-tenderwales portal.
Electronic submission of tenders and requests to participate: via E-tenderwales portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gwynedd Council Legal Service
Gwynedd Council, Shire Hall Street
LL55 1SH Caernarfon
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.11.2015

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