Chesterfield Royal Hospital NHS Foundation Trust Catering Contract

Chesterfield Royal Hospital NHS Foundation Trust Catering Contract

Chesterfield Royal Hospital NHS Foundation Trust is seeking to establish a 3-year catering contract with options for 2 further 2-year extension periods (3+2+2).

United Kingdom-Chesterfield: Catering services

2017/S 002-002676

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
Contact point(s): Procurement Department
S44 5BL Chesterfield
United Kingdom

Internet address(es):

Address of the buyer profile: https://in-tendhost.co.uk/noecpc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catering Services for Chesterfield Royal Hospital NHS Foundation Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Catering Services for Chesterfield Royal Hospital NHS Foundation Trust
Chesterfield Royal Hospital NHS Foundation Trust is seeking to establish a 3-year catering contract with options for 2 further 2-year extension periods (3+2+2). The contract is due to commence on the 1.10.2017. The Trust’s requirement for catering services is confined to the provision of patient meal services. There is no requirement to deliver catering for hospital staff, visitors or the general public including hospitality.
The patient meal service is currently provided by an external contractor using predominantly, bought in frozen food/meals which are regenerated in trolleys and served in bulk at ward level.
The service provides around 580 meals 3 times per day with special diets accounting for some 20 % of the provision. The current service is predominantly based on food production with distribution and service undertaken by Trust staff.
Chesterfield Royal Hospital needs to ensure that it can demonstrate best value in the delivery and provision of it future catering services given current cost and service pressures. The Trust therefore wishes to encourage providers to adopt an approach to supply patient meals which makes the best use of tenderers own resources for the benefit the Trust.
The Trust’s key objectives for catering services are:
— The provision of a 24-hour, 365/6 days per year quality catering service for patients with the provision of 3 meals a day from a suitably qualified and experienced provider.
— Delivery of high quality, value for money patient catering service which are consistent with food service trends and in accordance with relevant standards and good practice.
— Pro-active development and enhancement of catering services.
— The identification and delivery of year on year efficiencies.
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse the eSourcing Portal: in-tendhost.co.uk/noecpc and click the link to register — Enter your correct business and user details — Note: your username will be the email address you have entered — you will also then shortly receive an email confirmation.
2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop down options.
3. Express Interest in the tender you are interested in — Select ‘Express Interest’ within the Tender Details (located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
4. Responding to the tender — There will be a tab allocated to any tender stage (e.g. SQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab). — Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Return’ button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.
The standards and criteria are available in the SQ/ITT documents available as indicated above.

II.1.6)Common procurement vocabulary (CPV)

55520000, 55523000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to information in the PPQ and ITT documentation.
Estimated value excluding VAT:
Range: between 12 000 000 and 13 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial period of 3 years with provision to extend for 2 further 2-year extensions (3+2+2) The above range includes the options to extend.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances. See SQ and ITT for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bids by groups or consortia of economic operators are permitted, Chesterfield Royal Hospital NHS Foundation Trust requires groupings or consortia of economic operators if they are the successful bidder to take a particular legal form in order to contract for this contract opportunity or to require 1 party to undertake primary legal liability or to require that each party undertakes joint or several liability responsibility.
Joint and several liability see SQ and ITT for further additional narrative details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See SQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See SQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See SQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See SQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CRH 01331

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.2.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register — Enter your correct business and user details — Note: your username will be the email address you have entered — you will also then shortly receive an email confirmation.

2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop down options.
3. Express Interest in the tender you are interested in — Select ‘Express Interest’ within the Tender Details (located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
4. Responding to the tender — There will be a tab allocated to any tender stage (e.g. SQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab). — Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Return’ button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.
If you require any further assistance please consult the on line help or contact the e tendering help desk on 0844 2728810
The deadline for submitting a response to the SQ is 9.2.2017.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts. Chesterfield Royal Hospital NHS Foundation Trust is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract opportunity. Chesterfield Royal Hospital NHS Foundation Trust reserves the right to terminate the procurement process at any time (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears it can be more advantageously procured by alternative means. The most economically advantageously or any tender will not automatically be accepted.
The range stated in II.2.1 of this notice is indicative only and the final value of the contract will depend on the final tenders received by Chesterfield Royal Hospital NHS Foundation Trust and the tender submitted by the successful tenderer. Chesterfield Royal Hospital NHS Foundation Trust therefore reserves the right to award a contract for more or less than the ranges indicated in section II.2.1 of this notice. The range in II.2.1 includes the cost of the option to extend the contract for up to a further 4 years.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Chesterfield Royal Hospital NHS Foundation Trust will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The lodging of appeals will be in accordance with Regulation 86 (Notices of decisions to award a contract) Regulation 87 (Standstill Period) and Regulation 91 (Enforcement of duties through the Court) of the Public Contracts regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.1.2017

 

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