2015 Police Station Telephone Advice Contract

2015 Police Station Telephone Advice Contract

Firstly, the Criminal Defence Direct service (‘CDD’) provides a national telephone helpline for non-means tested legal advice directly to individuals who are suspected of certain non-indictable criminal offences and have been detained at a police station in England and Wales.

United Kingdom-London: Legal advisory and information services

2015/S 174-316701

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Legal Aid Agency
102 Petty France
Contact point(s): Central Commissioning
For the attention of: Gemma Jordan
SW1H 9AJ London
UNITED KINGDOM
E-mail: civil.tenders@legalaid.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/legal-aid-agency

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: The Legal Aid Agency is an Executive Agency of the Ministry of Justice

I.3)Main activity

General public services
Other: publically funded legal advice services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

2015 Police Station Telephone Advice Contract.

II.2)Type of contract and place of delivery or of performance

Service category No 21: Legal services
England and Wales.

II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no

II.4)Short description of nature and quantity or value of supplies or services:

The Legal Aid Agency (LAA) administers, on behalf of the Lord Chancellor, the Legal Aid scheme in England and Wales. It has a statutory duty to facilitate access to justice and compliance with obligations under Article 6(3) of the European Convention on Human Rights (ECHR) by ensuring that individuals detained at a police station receive effective legal advice and representation in criminal matters.
The aim of the 2015 Police Station Telephone Advice procurement process is to replace two existing services which provide telephone based legal advice to individuals detained at a police station on criminal and immigration matters. The LAA intends to procure contracts with organisations which can provide the required services. The required services comprise two parts:
Firstly, the Criminal Defence Direct service (‘CDD’) provides a national telephone helpline for non-means tested legal advice directly to individuals who are suspected of certain non-indictable criminal offences and have been detained at a police station in England and Wales. An exhaustive list of the offences covered by the CDD service can be found below at II.8.
Secondly, the Police Station Immigration Telephone Advice service (‘PSITA’) provides a national telephone helpline for non-means tested legal advice in relation to non-criminal immigration offences directly to individuals detained at a police station.
It is anticipated that the LAA will award contracts to a minimum of two and a maximum of four organisations for the PSITA and CDD services. Organisations may bid for one of the following:
1) Both CDD and PSITA under one consolidated Police Station Telephone Advice contract;
2) CDD only;
3) PSITA only.
It is anticipated that the contracts will be awarded in Feb 2016. There will then be a mobilisation period until the 1.6.2016, when the service will commence. The duration of the contracts will, subject to termination provisions in the contract, initially be for three years from the date of service commencement, with an option to extend (exercisable only the LAA) for up to a further two years.
Further to the feedback received from the tender intentions document which was recently published on the LAA’s website, indicative historical and anticipated case volumes together with other additional information will be provided in the procurement documents which will be published in due course. This data will be provided for information purposes only and will in no way act as a guarantee in respect of future volumes.
The LAA wishes to invite expressions of interest from organisations for the services detailed. Please note that this is for information only. Organisations which do not express an interest in response to this invitation will not be precluded from taking part in the subsequent procurement process. Please respond by 21 September by emailing civil.tenders@legalaid.gsi.gov.uk with the following information:
1) Name of your organisation;
2) Type of organisation;
3) Which service you are interested in (i.e. the consolidated Police Station Telephone Advice contract, PSITA only, or CDD only).
Estimated cost excluding VAT:
Range: between 3 000 000 and 9 000 000 GBP

Lots

This contract is divided into lots: yes

II.5)Common procurement vocabulary (CPV)

79140000, 79100000

II.6)Scheduled date for start of award procedures

5.2.2016

II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.8)Additional information:

The following matters fall within the scope of the CDD service:
(a) individual detained in relation to any non-imprisonable offence;
(b) individual arrested on a bench warrant for failing to appear and being held for production before the court, except where there is clear documentary evidence available that would result in the individual being released from custody, in which case attendance may be allowed provided that the reason is recorded on file;
(c) individual arrested on suspicion of:
(i) driving with excess alcohol, who is taken to the Police Station to give a specimen (Section 5 Road Traffic Act 1988);
(ii) failure to provide a specimen (Sections 6, 7 and 7A Road Traffic Act 1988);
(iii) driving whilst unfit/drunk in charge of a motor vehicle (Section 4 Road Traffic Act 1988).
(d) individual detained in relation to breach of police or court bail conditions.
The following is a non exhaustive description of matters that fall within the scope of the PSITA service:
(a) making enquiries with the Home Office/police station in relation to client detention;
(b) establishing any further information required and advising the client in relation to the proposed course of action; and
(c) making a telephone application for temporary admission or bail.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: CDD Services

1)Short description:

We are intending to look for organisations to provide a national legal telephone helpline for non means tested legal advice direct to members of the public suspected of criminal offences and detained at a Police Station in England and Wales.

2)Common procurement vocabulary (CPV)

79140000, 79100000

3)Quantity or scope:

Please see II.4 for further information.
Estimated cost excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for
start of works: 1.6.2016
completion of works: 1.6.2019
5)Additional information about lots:

Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: PSITA Services

1)Short description:

We are intending to look for organisations to provide a national telephone helpline for non-means tested legal advice in relation to non-criminal immigration offences directly to individuals detained at a police station.

2)Common procurement vocabulary (CPV)

79140000, 79100000

3)Quantity or scope:

For further information please see II.4.
Estimated cost excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for
start of works: 1.6.2016
completion of works: 1.6.2019
5)Additional information about lots:

Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Combined Services

1)Short description:

We are intending to look for organisations, under a consolidated contract, to provide a national legal telephone helpline for:
1) non means tested legal advice directly to members of the public who are suspected of criminal offences and detained at a Police Station in England and Wales; and
2) non means tested legal advice on non criminal immigration offences directly to members of the public who are detained at a police station.

2)Common procurement vocabulary (CPV)

79140000, 79100000

3)Quantity or scope:

For further information please see II.4.
Estimated cost excluding VAT:
Range: between 3 000 000 and 9 000 000 GBP

4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for
start of works: 1.6.2016
completion of works: 1.6.2019
5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.2)Additional information:

1. Registration
The LAA will be administering the Tender process through its e-Tendering Portal provided by Bravo Solutions. The e-Tendering Portal is an online application that allows all potential suppliers to create and submit their responses to any PQQs, ITTs Requests for Information, Requests for Quotes or Requests for Proposals via the internet rather than in paper form
2. Transparency

HM Government requires that tender documentation issued by Government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online at https://www.contractfinder.businesslink.gov.uk for the general public. The resulting contract shall also be published.

The LAA may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the LAA prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000.
3. Government Security Classification
From 2.4.2014 the Government introduced its new Government Security Classifications (GSC) scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as they may impact on this requirement. The link below to the Gov.uk website provides information on the new GSC:

https://www.gov.uk/government/publications/government-security-classifications

This procurement process is subject to the Light-Touch Regime as provided for within Section 7 (Social and Other Specific Services) of the Public Contracts Regulations 2015. Accordingly Part 2 of the Public Contract Regulations 2015 shall apply only to the extent detailed in the procurement documentation which will be published in due course.

VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:

7.9.2015

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