61171-2019: United Kingdom-Lincoln: Flying-school services

Contract notice

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
Building 160,
RAF Coningsby
Contact point(s): Emma Garley
LN4 4SY Lincoln
United Kingdom
Telephone: +44 1526835259
E-mail: Emma.Garley100@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/defence-equipment-and-support

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Qualified Flying Instructors for the PT

II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Lincolnshire

NUTS code UKF3

II.1.3)Information on framework agreement

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Flying-school services. 29 Squadron (the Operational Conversion Unit (OCU)) require a service provision of 3 civilian Typhoon Qualified Flying Instructors (Civilian-QFIs) per day to operate (including fly) as OCU instructors.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about subcontracting

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 900 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

III.1.5)Information about security clearance:

III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
(b) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and:
(i) the dates on which the goods were sold or the services provided;
(ii) the consideration received;
(iii) the identity of the person to whom the goods were sold or the service were provided;
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and
(v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in subparagraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and:
(i) if any, those of the economic operator’s managerial staff; and
(ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract;
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the Contracting Authority;
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
The vendor will be responsible for supplying previously qualified Typhoon QFIs or QPIs (essential). Competency and performance of C-QFIs will be assessed in the same manner as 29 Sqn regular QFIs (1GpASOs) and, if necessary, air warnings and disposal will be effected. The vendor will be responsible for supplying replacements to fulfil the tasks.
Should they be required, flying and QFI refresher training costs will be borne by the RAF. Currency of C-QFIs will be managed by 29 Sqn, but should C-QFIs require refresher training during their tenure due to absence longer than 6 months the cost of this will be borne by the vendor.
Applicants will be boarded by OC 29 Sqn and CO Coningbsy to approve their suitability for the role and qualifications and recency of Typhoon flying will be considered. Applicants must have operated the Typhoon within 5 years; any applicant who has been away from Typhoon flying for more than 3 years is unlikely to be successful due to the pace of change of Typhoon operations.
C-QFIs will operate within the Duty Holder chain of 1 Gp, under MAA regulation and 1 Gp Air Staff Orders. RAF Coningsby will be responsible for providing primary healthcare with a MAME GP and RAF Dentist to ensure duty of care and fitness to fly. Vendors will be responsible for proposing contractual means to ensure indemnity/governance.
Minimum level(s) of standards possibly required
The vendor will be responsible for supplying previously qualified Typhoon QFIs or QPIs (essential). Competency and performance of C-QFIs will be assessed in the same manner as 29 Sqn regular QFIs (1GpASOs) and, if necessary, air warnings and disposal will be effected. The vendor will be responsible for supplying replacements to fulfil the tasks.
Should they be required, flying and QFI refresher training costs will be borne by the RAF. Currency of C-QFIs will be managed by 29 Sqn, but should C-QFIs require refresher training during their tenure due to absence longer than 6 months the cost of this will be borne by the vendor.
Applicants will be boarded by OC 29 Sqn and CO Coningbsy to approve their suitability for the role and qualifications and recency of Typhoon flying will be considered. Applicants must have operated the Typhoon within 5 years; any applicant who has been away from Typhoon flying for more than 3 years is unlikely to be successful due to the pace of change of Typhoon operations.
C-QFIs will operate within the Duty Holder chain of 1 Gp, under MAA regulation and 1 Gp Air Staff Orders. RAF Coningsby will be responsible for providing primary healthcare with a MAME GP and RAF Dentist to ensure duty of care and fitness to fly. Vendors will be responsible for proposing contractual means to ensure indemnity/governance..

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The vendor will be responsible for supplying previously qualified Typhoon QFIs or QPIs (essential). Competency and performance of C-QFIs will be assessed in the same manner as 29 Sqn regular QFIs (1GpASOs) and, if necessary, air warnings and disposal will be effected. The vendor will be responsible for supplying replacements to fulfil the tasks.
Should they be required, flying and QFI refresher training costs will be borne by the RAF. Currency of C-QFIs will be managed by 29 Sqn, but should C-QFIs require refresher training during their tenure due to absence longer than 6 months the cost of this will be borne by the vendor.
Applicants will be boarded by OC 29 Sqn and CO Coningbsy to approve their suitability for the role and qualifications and recency of Typhoon flying will be considered. Applicants must have operated the Typhoon within 5 years; any applicant who has been away from Typhoon flying for more than 3 years is unlikely to be successful due to the pace of change of Typhoon operations.
C-QFIs will operate within the Duty Holder chain of 1 Gp, under MAA regulation and 1 Gp Air Staff Orders. RAF Coningsby will be responsible for providing primary healthcare with a MAME GP and RAF Dentist to ensure duty of care and fitness to fly. Vendors will be responsible for proposing contractual means to ensure indemnity/governance.
Minimum level(s) of standards possibly required
The vendor will be responsible for supplying previously qualified Typhoon QFIs or QPIs (essential). Competency and performance of C-QFIs will be assessed in the same manner as 29 Sqn regular QFIs (1GpASOs) and, if necessary, air warnings and disposal will be effected. The vendor will be responsible for supplying replacements to fulfil the tasks.
Should they be required, flying and QFI refresher training costs will be borne by the RAF. Currency of C-QFIs will be managed by 29 Sqn, but should C-QFIs require refresher training during their tenure due to absence longer than 6 months the cost of this will be borne by the vendor.
Applicants will be boarded by OC 29 Sqn and CO Coningbsy to approve their suitability for the role and qualifications and recency of Typhoon flying will be considered. Applicants must have operated the Typhoon within 5 years; any applicant who has been away from Typhoon flying for more than 3 years is unlikely to be successful due to the pace of change of Typhoon operations.
C-QFIs will operate within the Duty Holder chain of 1 Gp, under MAA regulation and 1 Gp Air Staff Orders. RAF Coningsby will be responsible for providing primary healthcare with a MAME GP and RAF Dentist to ensure duty of care and fitness to fly. Vendors will be responsible for proposing contractual means to ensure indemnity/governance.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
Objective criteria for choosing the limited number of candidates:

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FAST/00243

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.2.2019

IV.3.4)Time limit for receipt of tenders or requests to participate

16.3.2019

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-201925-DCB-14018378

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
Building 160, RAF Coningsby
LN4 4SY Lincoln
United Kingdom
E-mail: emma.garley100@mod.gov.uk
Telephone: +44 1526835259

Body responsible for mediation procedures

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
RAF Coningsby
United Kingdom
E-mail: emma.garley100@mod.gov.uk
Telephone: +44 1526835259

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Combat Air, Fast Air Support Team (FAST)
RAF Coningsby
United Kingdom
E-mail: emma.garley100@mod.gov.uk
Telephone: +44 1526825259

VI.5)Date of dispatch of this notice:

5.2.2019

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