Access Control System Tender Cambridge

Access Control System Tender Cambridge

A contract for the maintaining of the access control systems at the LMB and ARES facility in Cambridge.

United Kingdom-Swindon: Access control system

2019/S 103-249923

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

UK Research and Innovation
Polaris House
Swindon
SN2 1FF
United Kingdom
Contact person: Kevin Griffiths
Telephone: +44 1793867005
E-mail: fmprocurement@uksbs.co.uk
NUTS code: UKK14
Internet address(es):Main address: www.uksbs.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk
Additional information can be obtained from another address:
Crown Commercial Services Ltd
St Martins House, 1 Lyric Square
London
United Kingdom
Telephone: +44 3450103503
E-mail: ExpressionOfInterest@crowncommercial.gov.uk
NUTS code: UKIInternet address(es):Main address: https://gpsesourcing.cabinetoffice.gov.uk

Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Access Control System at LMB and ARES

Reference number: FM19131

II.1.2)Main CPV code

42961100

II.1.3)Type of contract

Services

II.1.4)Short description:

UK Shared Business Services (UK SBS), on behalf of UK Research and Innovation, wishes to establish a contract for the maintaining of the access control systems at the LMB and ARES facility in Cambridge.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).

The Access Control System maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list and supplemented where necessary by an initial site survey), are maintained to the required ‘fit for function’ performance level, meeting the manufacturer’s and installer’s recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations.

II.1.5)Estimated total value

Value excluding VAT: 368 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

35121000
50610000

II.2.3)Place of performance

NUTS code: UKH12
Main site or place of performance:

Medical Research Council, Laboratory of Molecular Biology, Hills Road, Cambridge, CB2 0QH.

II.2.4)Description of the procurement:

Scope of Service for the Access Control Bundle — LMB and ARES.

The access control system maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list and supplemented where necessary by an initial site survey), are maintained to the required ‘fit for function’ performance level, meeting the manufacturer’s and installer’s recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations. Business continuity is imperative as numerous key scientific areas require 24/7 response within 4 hours to FM problems as failures of scientific experiments can put weeks/months of research in jeopardy.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015.

This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, you must first be registered on the e-Sourcing Suite. If bidders are not yet registered then this can be done online at https://gpsesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’.

Please note: To register bidders must have a valid DUNS number for the organisation they are registering.

Registration may take some time, please ensure that you allow sufficient time to register.

Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know

Once registered, you can express an interest for a specific procurement by emailing ExpressionOfInterest@crowncommercial.gov.uk

The registered user will receive a notification email to alert them once they have been linked into the requested procurement.

As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service, which facilitates all messages sent to you and from you in relation to the RFX event.

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances, will the Contracting Authority be liable for any costs incurred by any supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Cost criterion – Name: Price / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 368 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020
End: 31/12/2022
This contract is subject to renewal: yes
Description of renewals:

There is the option for 2 further years to be added in + 1 + 1.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Mobilisation:

During a period from 3 months before contract start date, by appointment, the site will be available to the contractor for additional surveys to familiarise themselves and their teams with the equipment, assets and systems that they will be responsible for maintaining through the duration of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/07/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/07/2019
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by and supplier. If the Contracting Authority decides to enter in a contract with the successful supplier, this dos not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).

The sourcing documents can be accessed at: https//gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in I.3).

The Contracting Authority (CA) will continue to utilise the Official Journal of the European Union (OJEU) for this procurement if the United Kingdom (UK) is able to gain access to the OJEU.

If, however during this procurement process the UK exits the EU and this does not allow for any transitional arrangements of access aligned to the timings of the procurement, the Contracting Authority will as directed by the UK Governments Cabinet Office (via Crown Commercial Services) utilise the UK Governments own procurement portal to discharge the balance of its statutory obligations associated with this procurement.

VI.4)Procedures for review

VI.4.1)Review body

UK Shared Business Services
policy@uksbs.co.uk
Swindon
SN2 1FF
United KingdomInternet address: www.uksbs.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

UK Shared Business Services Ltd
Swindon
SN2 1FF
United Kingdom
E-mail: policy@uksbs.co.ukInternet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

28/05/2019