Actuarial Services Contract – Fife Council

Actuarial Services Contract – Fife Council

Fife Council is responsible for the administration of the Local Government Pension Scheme on behalf of 5 scheduled and 24 admitted bodies.

United Kingdom-Glenrothes: Actuarial services

2017/S 081-156521

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Contact person: Sheila Gray
Telephone: +44 3451550000
E-mail: sheila.gray@fife.gov.uk
NUTS code: UKM22
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

10001 Provision of Actuarial Services.

Reference number: 10001

II.1.2)Main CPV code

66519600

II.1.3)Type of contract

Services

II.1.4)Short description:

Fife Council is responsible for the administration of the Local Government Pension Scheme on behalf of 5 scheduled and 24 admitted bodies. The Fund has 16 247 active members, 10 246 deferred members and 11 989 pensioners.

The market value of the Fund as at 23.3.2017 was 2,242.565m GBP.

II.1.5)Estimated total value

Value excluding VAT: 93 603.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66519600

II.2.3)Place of performance

NUTS code: UKM22
Main site or place of performance:

Fife.

II.2.4)Description of the procurement:

Fife Council is responsible for the administration of the Local Government Pension Scheme on behalf of 5 scheduled and 24 admitted bodies. The Fund has 16 247 active members, 10 246 deferred members and 11 989 pensioners.

The market value of the Fund as at 23.3.2017 was 2,242.565m GBP. The next actuarial valuation is due as at 31.3.2017.

There are currently national discussions around Pension Fund Shared Services, therefore this tender will be issued for one year with option of up to 3 further extension periods of up to 1 year to ensure that Fife Council Pension Fund is covered by a contract but is not tied in for a long period should amalgamation be progressed.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method Statement / Weighting: 15
Quality criterion – Name: Understanding of requirement / Weighting: 15
Quality criterion – Name: Turnaround time for provision of report / Weighting: 10
Quality criterion – Name: Presentation to back up tender / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Up to 3 12-month extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Qualified Actuary.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Minimum level(s) of standards possibly required:

Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

Fully Qualified Actuaries.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Must have actuarial degree.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 29/05/2017
Local time: 12:00
Place:

Secure postbox Publiccontractsscotland.gov.uk.

Information about authorised persons and opening procedure:

2 officers of Fife Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Award Criteria questions can be found in the ITT together with the weightings.

Award scoring methodology will be the following:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=452191.

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=492345.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers should provide detail of how they encourage Development of the Supply Chain — SMEs and Sub-Contracting Opportunities.

And any other innovative/community benefits they can provide details on.

(SC Ref:492345)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=492345

VI.4)Procedures for review

VI.4.1)Review body

Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000Internet address:http://www.fifedirect.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/04/2017

 

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