Address Matching Software Tender

Address Matching Software Tender

NWIS needs to ensure accurate and up-to-date address information is held within the systems operated throughout NHS Wales.

United Kingdom-Bridgend: Software package and information systems

2015/S 142-261156

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (Host of NHS Wales Informatics Service)
10-11 Oldfield Road, Bocam Park
For the attention of: Robert Walker
CF35 5LJ Bridgend
UNITED KINGDOM
Telephone: +44 1656778875
E-mail: robert.walker3@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Velindre NHS Trust (Host of NHS Wales Informatics Service)
UNITED KINGDOM
Internet address: www.etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Velindre NHS Trust (Host of NHS Wales Informatics Service)
UNITED KINGDOM
Internet address: www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: Velindre NHS Trust (Host of NHS Wales Informatics Service)
UNITED KINGDOM
Internet address: www.etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Address Matching Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: NHS Wales Informatics Service.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking to procure an Address Matching Software application.
NWIS needs to ensure accurate and up-to-date address information is held within the systems operated throughout NHS Wales. To support this through access to a comprehensive Nationwide Address Gazetteer, NHS Wales is now a member of the Public Sector Mapping Agreement (PSMA).
Whilst public sector organisations are no longer required to fund licence fees to access Royal Mail PAF and OS AddressBase datasets, a software solution is required to enable the use of the data within existing systems. To meet this objective a project has been initiated to develop a single, validated and consistent solution that provides address information to all NHS Wales National Systems. This is in line with our overarching strategy of doing things ‘Once for NHS Wales’.
With reference to the ‘Public Sector Mapping Agreement’ the application must provide address matching capabilities underpinned by the Ordnance Survey (OS) AddressBase Premium Product and an ‘On-Premise’ implementation supporting integration into various internal applications.
The solution offered must be market ready, available ‘off the shelf’ and already proven to have been deployed at other customer sites. This tender is not a software development opportunity.
An Enterprise or equivalent license arrangement is required which allows the Authority to deliver its services as described without restriction.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=28756

II.1.6)Common procurement vocabulary (CPV)

48000000, 48611000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The NHS Wales Informatics Service seeks to procure an Address Matching Software application.
A Software Application that manages address data and provides a single source of validated, consistent and up to date address information for all NHS Wales Systems. This is in-line with the principle of doing things ‘Once for NHS Wales’.
The anticipated initial agreement period will be four (4) years with the capacity to extend for a period of a further four (4) years in annual increments or for the full 4 year period at the sole discretion of the Authority.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the instructions to tender (ITT) document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the instructions to tender (ITT) document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the instructions to tender (ITT) document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P405
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express
Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing

Portal:https://etenderwales.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender (Project Code: 30583) — Login to the portal with the username/password -Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
For the avoidance of doubt, as this procurement is being run under the Open Procedure, there is no limit to the number of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all selection criteria as stated in the Instructions to Tender.
(WA Ref:28756).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Velindre NHS Trust
10-11 Old Field Road Bocam Park
CF35 5LJ Bridgend
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2015

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