Administration of Hampshire Concessionary Fares Scheme

Administration of Hampshire Concessionary Fares Scheme 2016

The Contract will commence on 1.9.2016 and will be for a period of 4 years with the option to extend for a further 2 years in annual increments.

United Kingdom-Winchester: IT services: consulting, software development, Internet and support

2016/S 060-101638

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
Contact point(s): http://in-tendhost.co.uk/hampshire
SO23 8UJ Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Administration of Hampshire Concessionary Fares Scheme 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Administration of the Concessionary Fares Scheme on behalf of Hampshire County Council, the issuing authority.
The Contract will commence on 1.9.2016 and will be for a period of 4 years with the option to extend for a further 2 years in annual increments.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the tender return document together with any supporting information requested by 14:00, 3.5.2016.

How to obtain the Tender Documents

The Tender documents can be accessed when logged into In-Tend (https://in-tendhost.co.uk/hampshire/aspx/Home) by selecting ‘View Details’ on the relevant tender advert (ET08006) and clicking the ‘Express Interest’ tab. Once in the tender there are 5 tabs –

‘Tender’, ‘ITT — documents’ , ‘Correspondence’ and ‘History’. Select the 2nd tab (ITT — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Further Guidance
In addition, guidance on how to participate in a tender — download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your Safe Senders list.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72246000, 71311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The objectives to be fulfilled by this Contract through the routine tasks and additional work as may be required are as follows:
i) Administration of the National Concessionary Fares Scheme on behalf of Hampshire County Council, the issuing authority;
ii) To assist and advise Hampshire County Council in the annual review of the scheme to help determine an appropriate Travel Concession Scheme and to keep this under review;
iii) Liaison with and advice to Hampshire County Council of any recommended improvements or changes to the content or operation of the scheme that may be appropriate and/or necessary;
iv) To assist in negotiations, liaison and consultations between transport operators, Hampshire County Council and other interested parties;
v) Administration and production of documentation governing the scheme, including meetings, the arrangements for formal publication, reimbursement and scheme conditions, plus participation agreements for the scheme and issuing scheme details on an annual basis;
vi) Maintain and provide appropriate computer and management systems and data sufficient to meet the scheme’s administration functions, including:
i. Calculating the payments due to operators;
ii. Data capture, processing and report of Electronic Ticket Machine (ETM) data;
vii) To survey pass use on services for auditing purposes and where ETM Data cannot be obtained;
viii) Monitor and review of scheme including annual report and such other reports and recommendations which may be required from time-to-time;
ix) To administer and provide advice on any Appeals Processes or other legal action, including arranging for legal representation;
x) Monitor the scheme and ensure production of appropriate performance indicators;
xi) Provide advice on the impact of legislation changes and other proposals affecting the National Scheme including drafting appropriate responses for Hampshire County Council.
Estimated value excluding VAT:
Range: between 240 000 and 360 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 30.8.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 — 62 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015 and set out in the Stage 1 questionnaire and ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 — 62 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 of the Public Contracts Regulations 2015 and set out in the Stage 1 questionnaire and ITT documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Stage 1 questionnaire and ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EU of the European Parliament and of the Council 58 of the Public Contracts Regulations 2015, and set out in the Stage 1 questionnaire and ITT documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Stage 1 questionnaire and ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ET08006

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 127-233205 of 4.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This Contract will not be divided into Lots as the contractor will be working with the County Council to manage reimbursement rates with bus companies operating across the whole of Hampshire and a geographical split is not achievable.
Electronic ordering will be used, electronic invoicing will be accepted with prior agreement and electronic payment via BACS is preferred.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.3.2016

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