Adult Employability Services Tender

Adult Employability Services Tender

Renfrewshire Council seeks to appoint a suitably experienced organisation or consortium to provide an Adult Employability Service in the Renfrewshire area.

United Kingdom-Paisley: Adult and other education services

2016/S 041-067799

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Corporate Procurement Unit
For the attention of: Beth-Joy MacLeod
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187885
E-mail: beth-joy.macleod@renfrewshire.gov.uk
Fax: +44 1416187050

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Adult Employability Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Renfrewshire.

NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Adult employability services.
Contract Reference: RC/RC/113/16
Renfrewshire Council seeks to appoint a suitably experienced organisation or consortium to provide an Adult Employability Service in the Renfrewshire area. The service being contracted is to maintain the provision of Client Management Services and the provision of employability support to new and existing clients from Renfrewshire seeking to secure or progress in employment and who are aged 29 years and over with multiple barriers. Within this, the service will have a particular focus on residents aged over 50 years and also those with multiple barriers including health barriers and those longer term unemployed (over 12 months).
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_5552 and itt_11711 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

80400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per tender documents.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entity recognised by Scots Law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance on the contract. This assurance will be required in writing before any contract can be awarded to such a group.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Completeness of Submission Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.
Financial Stability Tenderers must evidence a good high street credit rating (and an annual turnover) of at least 735 000 GBP.
The Council will use Dunn and Bradstreet to assist in its determination of the organisations financial status and risk and will require that all tenderers evidence the equivalent Failure Score 35 or above to pass this stage of the bid selection evaluation.
It is recommended that candidates review their own Dunn and Bradstreet Failure Score in advance of submitting their tender submission. If following this review Tenderers consider that the Dunn and Bradstreet Failure Score does not reflect their current financial status, details of this must be provided within the Tender Submission, complete with evidence of a good high street credit rating (the equivalent of Dunn and Bradstreet Failure Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of the Tenderers financial status.
Where the Tenderer is under no obligation to publish accounts and therefore does not have a Dunn and Bradstreet Failure Score or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.
Where a consortium bid is received, the Dunn and Bradstreet Risk Failure Score of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.
Where the Tenderer is a subsidiary of a group but is applying as a company and fails to meet the minimum financial turnover requirements or minimum Dunn and Bradstreet Failure Score (or equivalent) as a company, a parent company guarantee will be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. If a parent company guarantee is required, the parent company must provide confirmation of agreement to the provision of a parent company guarantee. The parent company guarantee will be in the form provided in the Tender Documentation.
Where the Tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, a Dunn and Bradstreet Failure Score assessment will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.
Adequate Insurance Provision Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:
— Employers Liability — statutory minimum 5 000 000 GBP, each and every claim;
— Public Liability — minimum 1 000 000 GBP each and every claim;
— Professional indemnity — minimum 100 000 GBP, each and every claim;
— Statutory third party motor vehicle cover — Valid Motor Vehicle certificate in the company name, or, if there is no company fleet, a usual letter (signed by a person of appropriate authority), confirming ongoing arrangements for checking employee’s cars are suitably insured and maintained for business use.
Eligibility to Contract Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) Regulations apply.
Suitable Health & Safety policies and practices Tenderers must evidence robust health and safety policies and processes in operation.
Candidates must provide a copy of their current organisations signed and dated Health & Safety policy statement.
You must tell us whether your organisation has a SSIP Registered Membership (if applicable) and evidence robust policies and processes. If you are accredited you must give us your registration number and details.
Compliance with all relevant statutory obligations (e.g. Equalities e.t.c.) Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to complete the Equalities Questionnaire.
Compliance with Terms and Conditions Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.
Suitable Quality Policies and systems / practices.
Tenderers must provide evidence of robust Quality policies and systems / practices in operation. Tenderers will also be required to provide their up to date Quality Policy. This should include details of systems and procedures for dealing with complaints including escalation points, timelines and personnel responsible at each stage.
Tenderers must evidence as part of their Tender Submission, their commitment to continuous improvement by way of identifying and implementing improvement opportunities and the benefits derived.
Suitable processes, systems and technologies in place for managing the Contract Tenderers must confirm their commitment to use the Council’s designated online Client Management and Information System.
Tenderers must detail all other processes, systems and technologies they will utilise to manage the contract, including but not exclusively, arrangements for preparing and submitting invoices to the Council (Tenderers should note that the Council will require, as a minimum, a monthly statement of expenditure and activity to support all invoices).
Capacity to Contract Tenderers must evidence ability to service the Contract by reference to resources by discipline, premises and equipment in relation to the requirements.
Tenderers must provide details of any sub-contractors or external agencies they intend to use if they were successful in being awarded this contract, detailing what tasks would be undertaken by each.
Tenderers should provide confirmation of their ability to provide ICT equipment and support for clients (minimum 10 pc’s with internet access).
Experience and Track Record Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the contract. This should include a track record of providing client management and employability services to unemployed and underemployed adults (29 years and over) with multiple barriers to employment.
Experience and track record will be assessed by way of examples of delivery of a similar service and references provided. Tenderers must provide 2 written references as part of their tender submission, which reference projects completed within the previous 3 years. Details of delivery of 2 similar contracts including dates, client and values must be given.
Blacklisting Tenderers are required to confirm that your organisation is not using blacklists to exclude employees or potential employees on grounds of trade union membership or trade union activities.
Tenderers should also confirm that your organisation will not use blacklists to exclude employees or potential employees in the future on the grounds of trade union membership or trade union activities.
Supplementary Appendices Tenderers must also have completed & signed all appendices where required.
Data Protection / Data Processor Agreement The successful contractor requires completing a Data Processor Agreement prior to commencement of the contract; this can be found in the attachments folder on PCS-T.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Tenderers must evidence a good high street credit rating (and an annual turnover) of at least 735 000 GBP.
The Council will use Dunn and Bradstreet to assist in its determination of the organisations financial status and risk and will require that all tenderers evidence the equivalent Failure Score 35 or above to pass this stage of the bid selection evaluation.
It is recommended that candidates review their own Dunn and Bradstreet Failure Score in advance of submitting their tender submission. If following this review Tenderers consider that the Dunn and Bradstreet Failure Score does not reflect their current financial status, details of this must be provided within the Tender Submission, complete with evidence of a good high street credit rating (the equivalent of Dunn and Bradstreet Failure Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of the Tenderers financial status.
Where the Tenderer is under no obligation to publish accounts and therefore does not have a Dunn and Bradstreet Failure Score or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.
Where a consortium bid is received, the Dunn and Bradstreet Risk Failure Score of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.
Where the Tenderer is a subsidiary of a group but is applying as a company and fails to meet the minimum financial turnover requirements or minimum Dunn and Bradstreet Failure Score (or equivalent) as a company, a parent company guarantee will be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. If a parent company guarantee is required, the parent company must provide confirmation of agreement to the provision of a parent company guarantee. The parent company guarantee will be in the form provided in the Tender Documentation.
Where the Tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, a Dunn and Bradstreet Failure Score assessment will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
Bidders are required to provide evidence of having the necessary capacity and capability to deliver the requirement.
In order to ensure that newer or start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from:
— Within their own organisation (bidders may rely on the experience of personnel that they intend to use to carry out the current requirement, even if that experience was gained whilst working for a different organisation).
— Other consortium members (where a consortium bid is being proposed).
— Named sub-contractors (where sub-contractors are being used and their identity is known at the ITT stage).
Bidders should be aware that there should be no material change to the skills experience and resources available to them during the course of the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Approach and methodology. Weighting 20

2. Project team and governance. Weighting 20

3. Knowledge and understanding of the local labour market. Weighting 10

4. Community benefits. Weighting 5

5. Fair working practices. Weighting 5

6. Pricing schedule. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RC/RC/113/16
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 5.9.2016
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Part-funded through the European Structural and Investment Funds 2014-2020.

VI.3)Additional information

(SC Ref:433750).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (Scottish SI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2016

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