Adult Mental Health and Learning Disability Services Wales

Adult Mental Health and Learning Disability Services Wales

The scope of the services being procured, which are separated into lots, are as follows: Medium Secure Learning Disability – Male, Medium Secure Learning Disability – Female, Medium Secure Mental Health – Male, Medium Secure Mental Health – Female.

United Kingdom-Cardiff: Health and social work services

2015/S 118-215254

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address: http://www.procurement.wales.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address: http://www.procurement.wales.nhs.uk

Tenders or requests to participate must be sent to: NHS Wales Procurement Services
Floor 4 Companies House, Crown Way
For the attention of: Jannine Crees
CF14 3UZ Cardiff
UNITED KINGDOM
Telephone: +44 2920903798
E-mail: jannine.crees@wales.nhs.uk
Internet address: http://www.procurement.wales.nhs.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe Bro Morgannwg University Local Health Board

Aneurin Bevan University Health Board

Betsi Cadwaladr University Health Board

Cardiff & Vale University Health Board

Cwm Taf University Health Board

Hywel Dda University Health Board

Powys Teaching Health Board

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Refresh of Framework Agreement for Adult Mental Health and Learning Disability Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 30

II.1.5)Short description of the contract or purchase(s)

In April 2014, Velindre NHS Trust — the Contracting Authority (acting on behalf of the NHS Wales bodies listed in section VI.3 of this notice)- awarded a framework agreement for the services listed below (the ‘Framework Agreement’). The Framework Agreement and associated ancillary procurement documentation made provision for a refresh of the Framework Agreement [18 months’] after signature. Accordingly, the Contracting Authority is now seeking to refresh the Framework Agreement by:
(a) inviting potential new service providers to tender for appointment onto the existing Framework Agreement; and
(b) to allow existing service providers appointed to the existing Framework Agreement to amend/expand their service offering by being able to refresh their prices upwards or downwards (subject to a sustainable financial appraisal) and to apply to add new sites/units/facilities to their service offering.. The scope of the services being procured, which are separated into lots, are as follows:
— Medium Secure Learning Disability — Male
— Medium Secure Learning Disability — Female
— Medium Secure Mental Health — Male
— Medium Secure Mental Health — Female
— Low Secure Learning Disability — Male
— Low Secure Learning Disability — Female
— Low Secure Mental Health — Male
— Low Secure Mental Health — Female
— Locked Rehabilitation (Controlled Egress) Mental Health — Male
— Locked Rehabilitation (Controlled Egress) Mental Health — Female
— Locked Rehabilitation (Controlled Egress) Learning Disability — Male
— Locked Rehabilitation (Controlled Egress) Learning Disability- Female
— Open Rehabilitation (Uncontrolled Egress) Mental Health — Male
— Open Rehabilitation (Uncontrolled Egress) Mental Health — Female
— Open Rehabilitation (Uncontrolled Egress) Learning Disability — Male
— Open Rehabilitation (Uncontrolled Egress) Learning Disability- Female
The duration of the existing Framework Agreement is for an initial period of four (4) years from 1st April 2014 with an option to extend, at the Contracting Authority’s sole discretion, for an additional period of up to two (2) years (in 12 month tranches).
Current service providers who have been appointed to the Framework Agreement are not required to respond to this advert.
Further information is set out in a Pre-Qualification Questionnaire (PQQ) and Project Information Memorandum (POI) which is available on request (see section VI.3 of this notice for details)

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=28768

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The precise number of potential service users cannot be determined as it varies from time to time. It is anticipated, on the basis of historic data, that the number of annual service users (across all proposed lots) is circa 340. The Contracting Authority / NHS Wales does not however guarantee any levels of call off activity or spend.

II.2.2)Information about options

Options: yes
Description of these options: The duration is for an initial period of 30 months from the 1.10.2015 with an option to extend, at the Contracting Authority’s sole discretion, for an additional period of up to two (2) years (in 12 month tranches).

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Medium Secure Learning Disability — Male

1)Short description

Medium Secure Learning Disability — Male, as set out in the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out in the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Medium Secure Mental Health — Female

1)Short description

Medium Secure Mental Health — Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Low Secure Learning Disability — Male

1)Short description

Low Secure Learning Disability — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Medium Secure Learning Disability — Female

1)Short description

Medium Secure Learning Disability — Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Medium Secure Mental Health — Male

1)Short description

Medium Secure Mental Health — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Low Secure Learning Disability — Female

1)Short description

Low Secure Learning Disability — Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Low Secure Mental Health — Male

1)Short description

Low Secure Mental Health — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Low Secure Mental Health — Female

1)Short description

Low Secure Mental Health — Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Locked Rehabilitation (Controlled Egress) Mental Health — Male

1)Short description

Locked Rehabilitation (Controlled Egress) Mental Health — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: Locked Rehabilitation (Controlled Egress) Mental Health — Female

1)Short description

Locked Rehabilitation (Controlled Egress) Mental Health — Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11Lot title: Locked Rehabilitation (Controlled Egress) Learning Disability — Male

1)Short description

Locked Rehabilitation (Controlled Egress) Learning Disability — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: Locked Rehabilitation (Controlled Egress) Learning Disability- Female

1)Short description

Locked Rehabilitation (Controlled Egress) Learning Disability- Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13Lot title: Open Rehabilitation (Uncontrolled Egress) Mental Health — Male

1)Short description

Open Rehabilitation (Uncontrolled Egress) Mental Health — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14Lot title: Open Rehabilitation (Uncontrolled Egress) Mental Health — Female

1)Short description

Open Rehabilitation (Uncontrolled Egress) Mental Health — Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15Lot title: Open Rehabilitation (Uncontrolled Egress) Learning Disability — Male

1)Short description

Open Rehabilitation (Uncontrolled Egress) Learning Disability — Male, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16Lot title: Open Rehabilitation (Uncontrolled Egress) Learning Disability- Female

1)Short description

Open Rehabilitation (Uncontrolled Egress) Learning Disability- Female, as set out within the service specification.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

As set out within the service specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the invitation to tender (ITT) documents. The Contracting Authority reserves the right to request parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the ITT documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the bidder is with a special purpose company with separate legal personality established for the purposes of tendering for the Framework, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: The PQQ, which is available via the e sourcing portal (see below), will provide details.
Any economic operator may be excluded if it fulfils any or all of the criteria listed in Regulation 23 of the Public Contract Regulations 2006 (as amended).
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing portal:https://etenderwales.bravosolution.co.uk/ and click the link to register

— Accept the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the username you chose and click ‘save’ when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the ‘PQQs / ITTs open to all suppliers’ link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘express interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘my PQQs/ my ITTs’ page. (this is a secure area reserved for your projects only)
—You can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ ITT details’ box
3. Responding to the tender
— Click ‘my response’ under ‘PQQ/ ITT details’, you can choose to ‘create response’
or to ‘decline to respond’ (please give a reason if declining)
— You can now use the ‘messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘submit response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ Minimum level(s) of standards possibly required As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ
Minimum level(s) of standards possibly required
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality

2. Price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2013/S 203-351844 of 18.10.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.7.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority is undertaking the procurement of the Framework Agreement for and on behalf of:- (i) Abertawe Bro Morgannwg University Local Health Board, (ii) Aneurin Bevan University Health Board, (iii) Betsi Cadwaladr University Health Board, (iv) Cardiff & Vale University Health Board, (v) Cwm Taf University Health Board, (vi) Hywel Dda Health Board and (vii) Powys Teaching Health Board
This procurement exercise was, for the purposes of Regulation 112 of The Public Contracts Regulations 2015 (the ‘2015 Regulations’), commenced prior to date on which the 2015 Regulations came into force. Consequently, the services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (the ‘2006 Regulations’) and these services are being procured in accordance with the 2006 Regulations. Although the Contracting Authority may voluntarily adopt certain provisions in the 2006 Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any
particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) () intend to hold themselves bound by any of the Regulations save those applicable to part B services. Accordingly, (by way of example only), although the Contracting Authority is seeking to establish an arrangement under which services will be called off on an ‘as required basis’, which, for the purposes of this procurement exercise shall be referred to as a ‘framework’ such arrangement will not be amount to a framework pursuant to, and as defined by, regulation 19 of the 2006 Regulations.
Bidders should note that they will be required to enter into terms and conditions as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
The Contracting Authority will not accept completed PQQ’s after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to evaluate each lot as a separate Framework arrangement.
The Contracting Authority reserves the right to conclude the Framework in whole, in part or annul the tendering process.
All documents to be priced (where applicable) in sterling and all payments made in sterling.
In relation to Section II.1.9 above, variants will be accepted to the extent permitted in the tender documentation (if at all).
Subject always to satisfying the Contracting Authority’s minimum selection criteria as set out in the PQQ, there is no limitation on the number of providers who can gain entry onto the Framework.
The tendering process will be undertaken in part via electronic means using the Bravo e-tendering system.
(WA Ref:28768).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the ITT, Bidders should consult their legal advisor.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.6.2015

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