Adult Supported Living Tender Hamilton

Adult Supported Living Tender Hamilton

South Lanarkshire Council has an on-going requirement to procure adult supported living services.

United Kingdom-Hamilton: Health and social work services

2019/S 133-327237

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
United Kingdom
Contact person: Michael McAuley
Telephone: +44 3031231015
E-mail: michael.mcauley@southlanarkshire.gov.uk
NUTS code: UKM95

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Adult Supported Living — Procured Service Arrangement (PSA)

Reference number: SLC/PS/SW/18/001

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council has an on-going requirement to procure adult supported living services. The services will support vulnerable adults to live in their own homes and to play an active part in their communities as much as they are able.

The Self-Directed Support (SDS) regulations offer supported persons a choice of provider to an extent not available through a Framework or a Dynamic Purchasing System (DPS) therefore the Council is utilising an innovative Procured Service Arrangement (PSA) under the Light Touch Rules contained in Regulations 74-76 of the Public Contract (Scotland) Regulations 2015.

The PSA will allow providers to be added over its 15 year term, this will facilitate Supported Person’s choice.

II.1.5)Estimated total value

Value excluding VAT: 225 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Standard Care has 9 sub categories as detailed Section II.2.4) hereof.

Lot 2: Enhanced Care.

Number of lots:

Bidders may submit tenders as below:

— Lot 1 only, or

— Lot 1 and Lot 2.

Bids for Lot 2 only will not be accepted by the Council.

II.2)Description

II.2.1)Title:

Standard Care

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM95
Main site or place of performance:

South Lanarkshire Council area.

II.2.4)Description of the procurement:

Lot 1: Standard Care.

The Council is procuring services for vulnerable adults and the term ‘Lot’ could be seen as incompatible with the principles of individualisation and the procurement of social care services. The process however is a formal procurement procedure carried out within The Public Contracts (Scotland) Regulations 2015 where Section 5. Conduct of the Procedure Regulation 47 details the arrangements for the division of contracts into lots. The use of this term for this procurement process is therefore unavoidable.

Lot 1: Standard care has 9 sub-categories as below:

Lot 1(a): people with learning disabilities;

Lot 1(b): people with physical disabilities;

Lot 1(c): people with mental health problems;

Lot 1(d): people with acquired or traumatic brain injury;

Lot 1(e): people who are hearing impaired;

Lot 1(f): people who are visually impaired;

Lot 1(g): people with autism;

Lot 1(h): people with substance misuse/addiction problems;

Lot 1(i): people who are in receipt of palliative/end of life care.

Contracts awarded under Lot 1 will be awarded in accordance with the arrangements detailed in Attachment 5 call on procedure.

Bidders should note that the Council are not giving or implying any guarantee in respect of the value or volume of any services to be awarded under this Procured Service Arrangement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical weighting / Weighting: 95
Price – Weighting: 5
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

On completion of the initial evaluation process and appointment of bidders to the procured service arrangement, the ITT will reopen to new bids. The ITT will remain open for the lifetime of the PSA. There are no limits to the number of times that bidders can submit bids.

A new procurement process will take place in 2034.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Enhanced Care

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM95
Main site or place of performance:

South Lanarkshire Council area.

II.2.4)Description of the procurement:

Lot 2: Enhanced Care:

The Council is procuring services for vulnerable adults who have been assessed by the Council as requiring enhanced care. Contracts awarded under Lot 2 will be awarded in accordance with the arrangements detailed in Attachment 5 call on procedure. No prices are being sought for Lot 2 at this time.

Enhanced care is defined as a where the supported person’s presentation requires the support of a staff group with an advanced skill set who have validated competencies in routinely responding to unpredictable and high risk situations.

Bids for Lot 2 only will not be accepted by the Council.

Bidders should note that the Council are not giving or implying any guarantee in respect of the value or volume of any services to be awarded under this procured service arrangement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Techinical / Weighting: 95
Price – Weighting: 5
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

On completion of the initial evaluation process and appointment of bidders to the procured service arrangement, the ITT will reopen to new bids. The ITT will remain open for the lifetime of the PSA. There are no limits to the number of times that bidders can submit bids.

A new procurement process will take place in 2034.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD Question 2.C.1 Reliance on the capacities of other entities.

Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon.

ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely.

Bidders are required to complete a shortened version of the ESPD for each subcontractor on whose capacity the bidder does not rely on.

Exclusion criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A — 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a pass/fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

ESPD Question 4A.1 Trade Registers. It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.4 Economic and Financial Standing:

The Council will use the following ratios to evaluate a bidders financial status:

— profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio,

— liquidity: this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio,

— gearing: this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Question 4B.4.

The Council requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

— Would the bidder have passed the checks if prior year accounts had been used?

— Were any of the poor appraisal outcomes ‘marginal’?

— Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

— Does the bidder have sufficient reserves to sustain losses for a number of years?

— Does the bidder have a healthy cashflow?

— Is the bidder profitable enough to finance the interest on its debt?

— Is most of the bidder’s debt owed to group companies?

— Is the bidder’s debt due to be repaid over a number of years, and affordable?

— Have the bidder’s results been adversely affected by ‘one off costs’ and/or ‘one off accounting treatments’?

— Do the bidder’s auditors (where applicable) consider it to be a ‘going concern’?

— Will the bidder provide a Parent Company Guarantee?

— Is the bidder the single supplier/source of the goods/works/services in the marketplace?

The Council will request submission of and assess the bidder’s financial accounts, and may use financial verification systems to validate the information provided.

Minimum level(s) of standards possibly required:

ESPD Question 4B.5 Insurance:

The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of insurance cover:

— employer’s liability insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claims,

— public liability insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims,

— professional indemnity insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

Such insurance shall be maintained throughout any call on period and for a minimum of 6 years following the expiry or termination of any call on contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2 Technical and Professional Ability:

Lot 1: Standard Care:

Bidders must provide 3 detailed examples of relevant experience for each sub category selected at ESPD Question 2A.18 by completing and uploading ‘Attachment 11 — Technical Experience Response Template for ESPD 4.C.1.

Lot 2: Enhanced Care:

If Lot 2 is selected at ESPD Question 2A.18, 3 examples of relevant experience are required for this lot by completing and uploading ‘Attachment 11 — Technical Experience Response Template for ESPD 4.C.1.

ESPD Question 4C.6 technical and professional ability qualifications of the company:

It is a minimum requirement of this tender that bidders can demonstrate that they have achieved a score of 3 or above in the themed area of care and support in the latest inspection report issued by the care inspectorate. Please confirm within your response in the qualification envelope that you can meet this requirement. The Council will verify this information directly from the care inspectorate.

It is a minimum requirement of this tender that bidders can demonstrate that all individuals who will be engaged in the delivery of the contract must be appropriately vetted in accordance with the Protection of Vulnerable Groups (Scotland) Act 2007.

ESPD Question 4C.6.1 Technical and professional ability qualifications of the staff:

It is a minimum requirement of this tender that Bidders can demonstrate that where required, staff are registered with the Scottish Social Services Council (SSSC). The bidder will be required to provide this information to the Council in relation to the staff who deliver the services.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in Attachment 9 — Call on contract and Attachment 12 — Procured service arrangement terms and conditions.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 011-020741

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/03/2020

IV.2.7)Conditions for opening of tenders

Date: 12/08/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Bidders who were not appointed to the PSA following completion of the initial evaluation process can apply for appointment to the PSA at any time during its term. There are no limits to the number of times that bidders can submit bids.

A new procurement process will take place in 2034.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

ESPD Questions 3A.1 to 3A.8 Serious and organised crime — Information sharing protocol:

When requested to by the Council bidders must complete and submit the serious and organised crime — Information sharing protocol form for evaluation prior to any appointment being made.

Declarations and certificates:

The successful bidders will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the qualification, technical and commercial envelopes.

ESPD Question 2D.1 Prompt Payment Certificate.

ESPD Question 3D.3 Human Rights Act Declaration.

Declaration Section *Form of Tender.

ESPD Question 3D.11 Non-Collusion Certificate.

ESPD Question 4B.5.1 Insurance Certificates.

ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration.

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration.

ESPD Question 4C.6 Confirmation of Registration with the Care Inspectorate and Protection of Vulnerable Groups (Scotland) Act 2007 Declaration.

ESPD Question 4C.6.1 Confirmation of SSSC status of staff who deliver the Services.

Declaration section health and safety questionnaire (non-construction):

All certificates, declarations and questionnaires can be found within the attachment area of PCS-T.

Attachment 6, form of Offer and Attachment 4, Commercial Envelope Response must be completed and uploaded within the Commercial Envelope.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid.

The Council reserves the right to review the qualification and technical criteria for appointment to the PSA in line with changes to legislation, good industry practice and commercial considerations.

Upon appointment to the PSA any contracts that bidders currently have in place with the Council for existing packages of care will cease to apply and will be replaced with the terms and conditions set out in the PSA from the date of their appointment to the PSA.

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 13907

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

In the event of the provider having specified in their tender that they will provide community benefits as part of any call-on contract the provider shall use their best endeavours to ensure that the community benefits are provided throughout the call-on period.

Examples of community benefits are detailed in Attachment 7 within the General Attachment Area of PCS-T Project No 13907.

(SC Ref:561107)

VI.4)Procedures for review

VI.4.1)Review body

South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
United Kingdom
Telephone: +44 3031231015Internet address: http://www.southlanarkshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/07/2019

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