Advertising Placement Service Northern Ireland

Advertising Placement Service Northern Ireland

This will consist of placing public notices in classified sections of weekly and daily newspapers.

United Kingdom-Belfast: Advertising services

2015/S 207-375862

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
2 Adelaide Street
Contact point(s): james.mcerlean@nihe.gov.uk
BT2 8BP Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

T1302 — Advertising Placement Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Housing Executive wishes to appoint a service provider on a two year contract commencing in December 2015 (with options to extend for three further periods each of 12 months entirely at the discretion of the Housing Executive) to provide an advertising placement service to support its work. This will consist of placing public notices in classified sections of weekly and daily newspapers, and public appointments which are normally placed in recruitment sections primarily in Northern Ireland Media.

II.1.6)Common procurement vocabulary (CPV)

79341000, 79340000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for a 2 year period with options to extend for three further periods each of 12 months, entirely at the discretion of the Housing Executive (possible 5 year contract). The estimated value of the contract over the possible 5 year period is between 600 000 GBP and 650 000 GBP.
Estimated value excluding VAT:
Range: between 600 000 and 650 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please see tender documents for details.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

128692
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.11.2015

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Housing Executive wishes to appoint a service provider on a two year contract commencing in December 2015 (with options to extend for three further periods each of 12 months entirely at the discretion of the Housing Executive) to provide an advertising placement service to support its work.
This will consist of placing public notices in classified sections of weekly and daily newspapers, and public appointments which are normally placed in recruitment sections primarily in Northern Ireland Media.
The appointed service provider may be required to place display classified advertisements, which will typically require an element of design or display type advertisements in specialist magazines. In such cases, the successful service provider will be required to provide a quotation for the design work in accordance with the hourly rates quoted within this tender.
The successful service provider will also be asked to work with the Housing Executive to review and adjust corporate advertising templates as required.
All artwork supplied or produced under this arrangement shall remain the property of the Housing Executive and be relinquished to them, upon request.
As part of its responsibilities, the successful service provider will be required to record and track all transactions to facilitate the provision of management information, submit monthly performance reports within 14 days of the month end, attend regular meetings and provide any other reports or information necessary for the efficient and effective management of the contract. This will be at no extra charge to the Housing Executive.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of NI
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Internet address: http://www.courtsni.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2015

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