Advertising Services Tender Belfast

Advertising Services Tender Belfast

A comprehensive advertising service is required to support the work of Visit Belfast and incorporate the new Belfast brand in all campaign communication.

United Kingdom-Belfast: Advertising services

2016/S 003-002835

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Belfast Visitor and Convention Bureau Limited
9 Donegall Square North
For the attention of: Kerry Teahan
BT1 5GB Belfast
UNITED KINGDOM
Telephone: +44 2890890600
E-mail: kerry.teahan@pinsentmasons.com

Internet address(es):

General address of the contracting authority: http://www.visit-belfast.com

Electronic access to information: http://www.visit-belfast.com/tenders

Further information can be obtained from: Belfast Visitor and Convention Bureau Limited
9 Donegall Square North
BT1 5GB Belfast
UNITED KINGDOM
Internet address: www.visit-belfast.com/tenders

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Belfast Visitor and Convention Bureau Limited
9 Donegall Square North
BT1 5GB Belfast
UNITED KINGDOM
Internet address: www.visit-belfast.com/tenders

Tenders or requests to participate must be sent to: Belfast Visitor and Convention Bureau Limited
9 Donegall Square North
For the attention of: Lorna Cowan
BT1 5GB Belfast
UNITED KINGDOM

I.2)Type of the contracting authority

Other: not for profit company limited by guarantee

I.3)Main activity

Other: tourism

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Advertising Services Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Belfast.

NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A comprehensive advertising service is required to support the work of Visit Belfast and incorporate the new Belfast brand in all campaign communication. The service provider will be responsible as briefed by Visit Belfast for the planning, coordination, management, delivery and evaluation of strategic advertising campaigns for Belfast.
Subject to availability of funding and any earlier termination of the contract in accordance with its terms, including without limitation due to performance of the successful provider, the contract will continue in force for 3 years. There is an option for extension for a further 2 periods of 1 year each, at the sole discretion of the Contracting Authority.
The procurement documents are available via the web portal specified in Annex A.I.

II.1.6)Common procurement vocabulary (CPV)

79341000, 79340000, 79341400, 79341100, 79341200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The proposed contract will continue for a period of 3 years, subject to performance, funding and compliance by the successful provider with the terms of the contract. There is an option for extension for a further 2 periods of 1 year each, at the sole discretion of the Contracting Authority. The option to extend will only be considered upon satisfactory performance of the successful provider and the requisite funding being made available to the Contracting Authority. Projects within the contract will be agreed individually and the Contracting Authority is under no obligation to award any services required exclusively to the successful provider or ensure any number, value or scale of projects during the contract.
For clarity, estimated value of the contract below is based on a maximum contract duration of 5 years. The estimated value of the contract per annum is between 500 000 GBP and 1 000 000 GBP.
Estimated value excluding VAT:
Range: between 2 500 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: After the initial 3 years, the contract may be extended for 2 further periods of 1 year each, at the sole discretion of the Contracting Authority. The option to extend will only be considered upon satisfactory performance of the successful provider and the requisite funding being made available to the Contracting Authority.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised during the process if this is deemed necessary. Financial guarantees and/or other guarantees of performance may be required by the Contracting Authority if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment arrangements will be specified in the tender documents, specifically the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority may require members of a consortium to assume a specific legal form if awarded the contract pursuant to Regulation 19(6) of the Public Contracts Regulations 2015. The Contracting Authority reserves the right to request information regarding sub-contractors and/or consortium members if considered relevant. Where parties are bidding in partnership, joint and several liability will be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Adequate to deliver the contract based on satisfying ITT requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The costs of responding to this notice and participation in the process shall be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of Justice in Northern Ireland
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Internet address: https://www.courtsni.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals should be promptly brought to the attention of the Chief Executive of the Contracting Authority at the address set out in this notice, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such regulations, the Contracting Authority will also incorporate a minimum 10 calendar day standstill period from the point information on award of contract is communicated to tenderers.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Belfast Visitor and Convention Bureau Limited
9 Donegall Square North
BT1 5GB Belfast
UNITED KINGDOM
Telephone: +44 2890246609

VI.5)Date of dispatch of this notice:

4.1.2016

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