Advocacy Tender for Isle of Wight Council
Provision of advocacy, independent visitors and return from missing from care interview service.
United Kingdom-Newport: Welfare services for children and young people
2015/S 196-355161
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk
Internet address(es):
General address of the contracting authority: http://www.iwight.com
Address of the buyer profile: http://www.iwight.com/procurement
Electronic access to information: https://procontract.due-north.com/Advert?advertId=a88b21e9-4f6b-e511-80f3-000c29c9ba21
Electronic submission of tenders and requests to participate: https://procontract.due-north.com/Advert?advertId=a88b21e9-4f6b-e511-80f3-000c29c9ba21
Further information can be obtained from: Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk
Tenders or requests to participate must be sent to: Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
NUTS code UKJ34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Council is looking for an organisation to provide the following services:
— An effective Advocacy Services for children and young people making a complaint under the duty of the Children Act 1989. To provide an advocacy service to vulnerable children at risk of significant harm including representation at Child Protection case conferences.
— Independent visitors for children looked after by a local authority under the duty of the Children and Young Person’s Act 2008. To provide an Independent Visitor scheme to children in care.
— Independent return interviews for children missing from care in adherence with the statutory guidance on children who run away or go missing from home or care dated January 2014. To provide independent return interviews for children missing from care.
— To provide independent and confidential information, advice, representation, advocacy and support for Children in Care (C.I.C) and Care Leavers aged between 5 and 24 years and to Children in Need (CIN) supported by the Isle of Wight Council. To support them through the complaints and representations process and to help them to participate in decision making and other processes that affects their lives.
The expected allocated budget for these services is in the range of 40 000 GBP to 60 000 GBP per annum. The decision has been taken to disclose the range of annual budget for the services and ask that tenderers demonstrate how they can deliver the services within this range. The Council is unable to consider any submission that does not come within this figure; however, tenderers are able to submit under the allocated budget range.
The closing date for receipt of Tenders is 14:00 hrs on 9.11.2015.
II.1.6)Common procurement vocabulary (CPV)
85311300, 85312300, 85312400
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Council is looking for an organisation to provide the following services:
— An effective Advocacy Services for children and young people making a complaint under the duty of the Children Act 1989. To provide an advocacy service to vulnerable children at risk of significant harm including representation at Child Protection case conferences.
— Independent visitors for children looked after by a local authority under the duty of the Children and Young Person’s Act 2008. To provide an Independent Visitor scheme to children in care.
— Independent return interviews for children missing from care in adherence with the statutory guidance on children who run away or go missing from home or care dated January 2014. To provide independent return interviews for children missing from care.
— To provide independent and confidential information, advice, representation, advocacy and support for Children in Care (C.I.C) and Care Leavers aged between 5 and 24 years and to Children in Need (CIN) supported by the Isle of Wight Council. To support them through the complaints and representations process and to help them to participate in decision making and other processes that affects their lives.
The expected allocated budget for these services is in the range of £40,000 to £60,000 per annum. The decision has been taken to disclose the range of annual budget for the services and ask that tenderers demonstrate how they can deliver the services within this range. The Council is unable to consider any submission that does not come within this figure; however, tenderers are able to submit under the allocated budget range.
The closing date for receipt of Tenders is 14:00 hrs on 9.11.2015.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
II.2.2)Information about options
Description of these options: Option to extend for a further period of up to two years at the sole discretion of the Council.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
1. Organisation Details — For information only,
2. Financial Information — Pass/Fail,
3. Insurance — Pass/Fail,
4. 1 Business Activities Main activities — 10 %,
4.2 Business Activities Capabilities — 10 % 10 %,
5.1 Disclosure and baring service — Pass/Fail,
5.2 Disclosure and baring service — 5 %,
5.3 Safer recruitment — Pass/Fail, 5.4 Safeguarding — 5 %,
5.5 Safeguarding — Pass/Fail,
5.6 Professional Standards — 5 %,
5.7 Quality Assurance — 5 %,
5.8 Data protection — Pass/Fail,
6. Business Practices — Equality and diversity — Pass/Fail,
7.1 — 7.7 Health and Safety — Pass/Fail,
7.8 Health and safety — 5 %, Requirement Specific Questions
8.1 Experience of providing advocacy to children and young people — 15 %,
8.2 Experience of providing independent visiting to children and young people — 15 %,
8.3 Experience of providing return from missing from care interviews to children and young people in care — 15 %,
9 References — 10 %,
10. Professional and Business Standing — Pass/Fail,
11. Disputes -Pass/Fail.
Minimum level(s) of standards possibly required:
The minimum competency threshold is 65 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 65 % or above will be taken through to Stage 2 of the evaluations (Price and Quality).
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Council. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act. If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. Any values listed II.2.1 of this contract notice are indicative and are given for the whole contract period including the possible extension. The duration given in II.3 includes all possible extensions. It is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date. The Council reserves the right not to make any award and reserves the right to accept all or part of any tender. To download the Invitation to Tender Pack, all interested providers must register their company on the South East Business Portal (if you have not already done so). This can be done by following the link below: https://procontract.due-north.com/register. The registration process is free, simple and full instructions on how to do this are available on the South East Business Portal. Once your registration is confirmed, you will receive a username and password via email. When you log on for the first time you will be prompted to change your password. Please note however that if your company has already been registered, your application will be rejected to avoid duplication and additional service users will need to be set up on the existing account. There is no cost to you for registering your company. This contract opportunity can be searched by using reference number DN16472. This is a non-mandatory OJEU Contract Notice. The Services constitute Schedule 3 services for the purposes of the Public Contract Regulations 2015 and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: