Advocacy Tender for Isle of Wight Council

Advocacy Tender for Isle of Wight Council

Provision of advocacy, independent visitors and return from missing from care interview service.

United Kingdom-Newport: Welfare services for children and young people

2015/S 196-355161

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk

Internet address(es):

General address of the contracting authority: http://www.iwight.com

Address of the buyer profile: http://www.iwight.com/procurement

Electronic access to information: https://procontract.due-north.com/Advert?advertId=a88b21e9-4f6b-e511-80f3-000c29c9ba21

Electronic submission of tenders and requests to participate: https://procontract.due-north.com/Advert?advertId=a88b21e9-4f6b-e511-80f3-000c29c9ba21

Further information can be obtained from: Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk

Tenders or requests to participate must be sent to: Isle of Wight Council
County Hall, High Street
For the attention of: Mrs Vanessa Squibb
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 198382-1000/6346
E-mail: vanessa.squibb@iow.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of advocacy, independent visitors and return from missing from care interview service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Isle of Wight Council invites Tenders from suitably qualified providers for the provision of Advocacy, Independent Visitors and return from missing from care interview service. The contract is to run from 1st February 2016 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
The Council is looking for an organisation to provide the following services:
— An effective Advocacy Services for children and young people making a complaint under the duty of the Children Act 1989. To provide an advocacy service to vulnerable children at risk of significant harm including representation at Child Protection case conferences.
— Independent visitors for children looked after by a local authority under the duty of the Children and Young Person’s Act 2008. To provide an Independent Visitor scheme to children in care.
— Independent return interviews for children missing from care in adherence with the statutory guidance on children who run away or go missing from home or care dated January 2014. To provide independent return interviews for children missing from care.
— To provide independent and confidential information, advice, representation, advocacy and support for Children in Care (C.I.C) and Care Leavers aged between 5 and 24 years and to Children in Need (CIN) supported by the Isle of Wight Council. To support them through the complaints and representations process and to help them to participate in decision making and other processes that affects their lives.
The expected allocated budget for these services is in the range of 40 000 GBP to 60 000 GBP per annum. The decision has been taken to disclose the range of annual budget for the services and ask that tenderers demonstrate how they can deliver the services within this range. The Council is unable to consider any submission that does not come within this figure; however, tenderers are able to submit under the allocated budget range.
The closing date for receipt of Tenders is 14:00 hrs on 9.11.2015.

II.1.6)Common procurement vocabulary (CPV)

85311300, 85312300, 85312400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Isle of Wight Council invites Tenders from suitably qualified providers for the provision of Advocacy, Independent Visitors and return from missing from care interview service. The contract is to run from 1st February 2016 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
The Council is looking for an organisation to provide the following services:
— An effective Advocacy Services for children and young people making a complaint under the duty of the Children Act 1989. To provide an advocacy service to vulnerable children at risk of significant harm including representation at Child Protection case conferences.
— Independent visitors for children looked after by a local authority under the duty of the Children and Young Person’s Act 2008. To provide an Independent Visitor scheme to children in care.
— Independent return interviews for children missing from care in adherence with the statutory guidance on children who run away or go missing from home or care dated January 2014. To provide independent return interviews for children missing from care.
— To provide independent and confidential information, advice, representation, advocacy and support for Children in Care (C.I.C) and Care Leavers aged between 5 and 24 years and to Children in Need (CIN) supported by the Isle of Wight Council. To support them through the complaints and representations process and to help them to participate in decision making and other processes that affects their lives.
The expected allocated budget for these services is in the range of £40,000 to £60,000 per annum. The decision has been taken to disclose the range of annual budget for the services and ask that tenderers demonstrate how they can deliver the services within this range. The Council is unable to consider any submission that does not come within this figure; however, tenderers are able to submit under the allocated budget range.
The closing date for receipt of Tenders is 14:00 hrs on 9.11.2015.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further period of up to two years at the sole discretion of the Council.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.2.2016. Completion 31.1.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond and/or a parent company guarantee may be required. Further information will be provided within the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require bidders to take legal form, or to require one party to take primary liability or to require that each party takes joint and several liability. Further information will be provided within the tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Tenderer Questionnaire which the Council will use to evaluate and short list potential providers. The Council will assess their economic and financial standing, technical capacity and ability to ensure they meet the Council’s minimum requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: As per the Tenderer Questionnaire, including submission of 2 years audited accounts, compliance with the Council’s insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2015 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Organisation Details — For information only,
2. Financial Information — Pass/Fail,
3. Insurance — Pass/Fail,
4. 1 Business Activities Main activities — 10 %,
4.2 Business Activities Capabilities — 10 % 10 %,
5.1 Disclosure and baring service — Pass/Fail,
5.2 Disclosure and baring service — 5 %,
5.3 Safer recruitment — Pass/Fail, 5.4 Safeguarding — 5 %,
5.5 Safeguarding — Pass/Fail,
5.6 Professional Standards — 5 %,
5.7 Quality Assurance — 5 %,
5.8 Data protection — Pass/Fail,
6. Business Practices — Equality and diversity — Pass/Fail,
7.1 — 7.7 Health and Safety — Pass/Fail,
7.8 Health and safety — 5 %, Requirement Specific Questions
8.1 Experience of providing advocacy to children and young people — 15 %,
8.2 Experience of providing independent visiting to children and young people — 15 %,
8.3 Experience of providing return from missing from care interviews to children and young people in care — 15 %,
9 References — 10 %,
10. Professional and Business Standing — Pass/Fail,
11. Disputes -Pass/Fail.
Minimum level(s) of standards possibly required:
The minimum competency threshold is 65 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 65 % or above will be taken through to Stage 2 of the evaluations (Price and Quality).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.11.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Council. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act. If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. Any values listed II.2.1 of this contract notice are indicative and are given for the whole contract period including the possible extension. The duration given in II.3 includes all possible extensions. It is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date. The Council reserves the right not to make any award and reserves the right to accept all or part of any tender. To download the Invitation to Tender Pack, all interested providers must register their company on the South East Business Portal (if you have not already done so). This can be done by following the link below: https://procontract.due-north.com/register. The registration process is free, simple and full instructions on how to do this are available on the South East Business Portal. Once your registration is confirmed, you will receive a username and password via email. When you log on for the first time you will be prompted to change your password. Please note however that if your company has already been registered, your application will be rejected to avoid duplication and additional service users will need to be set up on the existing account. There is no cost to you for registering your company. This contract opportunity can be searched by using reference number DN16472. This is a non-mandatory OJEU Contract Notice. The Services constitute Schedule 3 services for the purposes of the Public Contract Regulations 2015 and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The award of the contract will incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all tenderers. Unsuccessful tenderers will be provided, as standard, with a full debrief in writing before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.10.2015

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