Aircraft Maintenance Contract for DASH 7

Aircraft Maintenance Contract for DASH 7

This procurement is for the purchase of the Service and Maintenance Contract for the British Antarctic Survey’s DASH 7 Aircraft.

United Kingdom-Swindon: Aircraft and spacecraft

2016/S 241-440317

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services
North Star House, North Star Avenue
For the attention of: Belinda Field
SN2 1FF Swindon
United Kingdom
E-mail: majorprojects@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Public Procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Natural Environment Research Council, British Antarctic Survey
High Cross, Madingley Road
CB3 0ET Cambridge
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS PR16218 Aircraft Maintenance and Support Dash 7.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This procurement is for the purchase of the Service and Maintenance Contract for the British Antarctic Survey’s DASH 7 Aircraft.
The DH7-110 aircraft is registered in the Falkland Islands. The oversight of maintenance is by Air Safety Support International (a wholly owned subsidiary of UK Civil Aviation Authority). The regulatory framework for Maintenance Organisations is the Overseas Territories Aviation Requirements (OTAR 145). The contracted organisation would also be responsible for Continuing Airworthiness (OTAR 39).
The DASH 7 aircraft is modified with an increased MTOW of 47,000lb, auxiliary long range fuel tanks and a large forward cargo door. It has also been modified to undertake airborne science missions. The British Antarctic Survey also operates four Twin Otter (Series 300) aircraft.
The contract for the DASH 7 is both for heavy maintenance at the contractors home maintenance facility and line maintenance when the aircraft is deployed.
The aircraft are deployed to the Antarctic in October. It is expected that a licensed engineer will support the aircraft depending on the field programme and deployments. They will undertake support of both the UK and international science programmes from the research station at Rothera. The facilities at Rothera include a Hangar and workshop facility. The deployment of the aircraft to the Antarctic is for approximately 6 months with a return to the home maintenance facility in March for heavy maintenance.
Whilst undertaking heavy maintenance the contractor will often be requested to incorporate modifications in support of operation equipment upgrades but also science requirements.
The aircraft is required to be ready to support medical evacuations from Antarctica during some of the maintenance period. Accurate scheduling and completion of the maintenance is critical to allow this support, with a minimum of ‘down time’ while undergoing maintenance, repair or modifications.

II.1.6)Common procurement vocabulary (CPV)

34700000, 50200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This procurement is for the purchase of the Service & Maintenance Contract for the British Antarctic Survey’s DASH 7 Aircraft.
The DH7-110 aircraft is registered in the Falkland Islands. The oversight of maintenance is by Air Safety Support International (a wholly owned subsidiary of UK Civil Aviation Authority). The regulatory framework for Maintenance Organisations is the Overseas Territories Aviation Requirements (OTAR 145). The contracted organisation would also be responsible for Continuing Airworthiness (OTAR 39).
The DASH 7 aircraft is modified with an increased MTOW of 47,000lb, auxiliary long range fuel tanks and a large forward cargo door. It has also been modified to undertake airborne science missions. The British Antarctic Survey also operates four Twin Otter (Series 300) aircraft.
The contract for the DASH 7 is both for heavy maintenance at the contractors home maintenance facility and line maintenance when the aircraft is deployed.
The aircraft are deployed to the Antarctic in October. It is expected that a licensed engineer will support the aircraft depending on the field programme and deployments. They will undertake support of both the UK and international science programmes from the research station at Rothera. The facilities at Rothera include a Hangar and workshop facility. The deployment of the aircraft to the Antarctic is for approximately 6 months with a return to the home maintenance facility in March for heavy maintenance.
Whilst undertaking heavy maintenance the contractor will often be requested to incorporate modifications in support of operation equipment upgrades but also science requirements.
The aircraft is required to be ready to support medical evacuations from Antarctica during some of the maintenance period. Accurate scheduling and completion of the maintenance is critical to allow this support, with a minimum of ‘down time’ while undergoing maintenance, repair or modifications.
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a
commercial attitude to the public sector; helping our
customers improve efficiency, generate savings and
modernise.
It is our vision to become the leading provider for our
customers of shared business services in the UK
public sector, continuously reducing cost and
improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our
customers. This allows our customers the freedom to
focus resources on core activities; innovating and
transforming their own organisations.
Core services include Procurement, Finance, Human
Resources, Payroll, ISS, and Property Asset
Management all underpinned by our Service Delivery
and Contact Centre teams.
UK SBS is a people rather than task focused
business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
If UK SBS is procuring the Contract or Framework as
a central purchasing body for multiple Customers who
are other contracting authorities. This means that other
contracting authorities named in this OJEU Notice
may use the Contract or Framework.
Detailed on the UK SBS Ltd website is a list of all
organisations, institutes, centres and bodies
(Authorised Entities) that may also use any
appropriately advertised Contract let by UK Shared
Business Services Ltd The full list is detailed below.
UK SBS Pan Government list is available at

https://intranet.uksbs.co.uk/procurement/teamsite/Pages/SourcingContract.aspx

Estimated value excluding VAT: 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract duration shall be for a period of 5 years,
with review periods at the end of Year 1 and Year 3
from the commencement of the Contract.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during
the procurement. Parent company and/or other
guarantees of performance and financial liability may
be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in £ GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium, SPV, Partnership should ideally have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to any contract or framework and any subsequent contracts awarded under the same.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts).
This procurement will be managed electronically via
the Crown Commercial Service’s e-Sourcing Suite.
To participate in this procurement, participants shall
first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing
Suite, this can be done online at

https://gpsesourcing.cabinetoffice.gov.uk by following

the link ‘Register for CCS eSourcing’.
Please note that, to register, Bidders must have a
valid DUNS number (as provided by Dun and
Bradstreet) for the organisation which you are
registering, who will be entering into a contract if
invited to do so. Note: registration may take some
time please ensure that you allow a sufficient amount
of time to register.
Full instructions for registration and use of the system can be found at

http://ccs.cabinetoffice.gov.uk/i-amsupplier/

respondtender.
Once you have registered on the eSourcing Suite, a
registered user can express an interest for a specific
procurement. This is done by emailing

ExpressionOfInterest@ccs.gsi.gov.uk.

Your email must clearly state: the name and reference for the procurement you wish to register for;
Your organisations full name as a registered supplier;
the name and contact details for the registered
individual sending the email.
Crown Commercial Service (CCS) will process the
email and then enable the Bidder to access the
procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to
alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these
emails on a regular basis to ensure you have sight of
all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing
Suite please contact Crown Commercial Service

(CCS) Helpdesk (Not UK SBS Ltd ): Freephone: 0345 010 3503 email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is
available to bidders at

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the

instructions detailed in III.2.1.
Minimum level(s) of standards possibly required: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
The sourcing documents can be accessed using the
instructions detailed in III.2.1
Project specific requirements
The Contracting Authority requires all interested
parties to sign a Non Disclosure Agreement prior to
being able to access the sourcing documents.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PR16218

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.1.2017 – 14:00
Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

19.1.2017 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.1.2017 – 14:00

Place:

Electronically, via web-based portal

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right
(i) not to award any contract as a result of the
procurement process commenced by publication of
this notice; and (ii) to make whatever changes it may
see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
If the Contracting Authority decides to enter into a
Contract with the successful supplier, this does not
mean that there is any guarantee of subsequent
contracts being awarded.
Any expenditure, work or effort undertaken prior to
contract award is accordingly a matter solely for the
commercial judgement of Bidders.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UK Shared Business Services
North Star House, North Star Avenue
SN2 1FF Swindon
United Kingdom
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
United Kingdom
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

9.12.2016

 

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