Airport Public Safety Zone Modelling Contract

Airport Public Safety Zone Modelling Contract

The Contractor is required to; Build a risk assessment model based on the technical data and requirements of the DfT in order to run the PSZ assessments. Update the risk assessment model every 5 years.

United Kingdom-Gatwick: Development consultancy services

2014/S 162-290776

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Civil Aviation Authority
Aviation House, Gatwick Airport South
For the attention of: Mark Hill
RH6 0YR Gatwick
UNITED KINGDOM
Telephone: +44 1293573037
E-mail: mark.hill@caa.co.uk
Fax: +44 1293573830

Internet address(es):

General address of the contracting authority: www.caa.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Aviation Regulator

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Airport Public Safety Zone Modelling Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: At Supplier’s Premises.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The service provision requires an update to the risk model to be carried out every 5 years to reflect any changes in data to allow for the model to be as accurate as possible. It is therefore convenient to let a contract to cover this period of time.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 50 000 and 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Public Safety Zones (PSZs) are areas of land established at the end of runways at the busiest airports in the UK and are produced via a mathematical computer model using historic aircraft accident data from around the world, together with details of the traffic forecasts and particular aircraft mix at the airport concerned, to determine the level of risk to people on the ground.
The Contractor is required to;
— Build a risk assessment model based on the technical data and requirements of the DfT in order to run the PSZ assessments.
— Update the risk assessment model every 5 years.
— Produce recommendations for PSZs where justified by the level of risk, which correspond to the 10(-5) risk contour in accordance with established policy and practice.
— Produce the recommended third party risk contours (normally using traffic forecasts looking 15 years ahead) for values 10(-4) and 10(-5) p.a. or as otherwise specified in the form of DXF or similar files.
— Produce a covering technical report detailing the methodology, data and calculations used, along with the resulting recommendation and PSZ contours.
— Act as a technical expert on third party risk issues in the vicinity of airports, answering technical questions and undertaking studies on PSZ related issues, as well as providing expert evidence to planning inquiries.
— Undertake a review of the Public Safety Zone (SZ) criteria to advise on:
— The most likely threshold, in terms of aircraft movements and type, at which the probability of an aircraft accident outside of the airport boundary exceeds a threshold determined by DfT.
— Whether a standardised size and shape of PSZ is likely to cover the accident location for airports with movements below a certain number. If so, advise on the size and shape of the PSZ.
— Whether the policy statements and aims contained in the DfT circular are maintained by the results of the first full cycle PSZ review.

II.1.6)Common procurement vocabulary (CPV)

73220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract requirements consists of 5 parts:
Part 1: PSZ Modelling Tool:
To review and revise the risk assessment model using a mathematical PSZ contour modelling tool that conforms to (i) The Green Book — Full Title: Third Party Risk Near Airports and Public Safety Zone Policy (Department for Transport, reprinted July 2002; (ii) the PSZ General Aviation Report; and (iii) the Waisted PSZs report; and utilises the LATEST world wide air accident data.
Part 2: Undertaking PSZ Assessments:
Up to eight PSZ assessments per year of the risks to third parties in the vicinity of civil airports.
Part 3: Provision of Technical Recommendations:
In response to specific requests the Contractor shall provide technical recommendations in relation to third party risk in the vicinity of airports in response to;
— Specific questions on technical third party risk issues.
— developments in the field of risk assessment
— Developments affecting aviation safety.
Part 4: Expert Representation at Planning Inquiries:
The Contractor shall act as the technical expert in respect of third party risk in the vicinity of airports at planning inquiries convened to examine proposals for airport development and development within PSZs.
Part 5: Undertake a review of the Public Safety Zone (PSZ) criteria to advise on:
— The most likely threshold, in terms of aircraft movements and type, at which the probability of an aircraft accident outside of the sirport boundary exceeds a threshold determined by DfT.
— Whether a standardised size and shape of PSZ is likely to cover the accident location for airports with movements below a certain number. If so, advise on the size and shape of the PSZ.
— Whether the policy statements and aims contained in the DfT Circular are maintained by the results of the first full cycle PSZ review.
Estimated value excluding VAT:
Range: between 50 000 and 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2290

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.8.2014

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