All Wales Data Quality System for General Medical Practices

All Wales Data Quality System for General Medical Practices

NHS Wales therefore has a requirement for a single provider to be appointed to provide a new Data Quality System and associated products and services. The associated products and services will predominantly be the provision of licences, maintenance, support, training and consultancy services.

UK-Bridgend: Software package and information systems

2012/S 248-411046

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (as hosts of the NHS Wales Informatics Service)
10/11 Oldfield Road, Bocam Park
Contact point(s): NWSSP Proc – Velindre
For the attention of: Christine Thorne
CF35 5LJ Bridgend
UNITED KINGDOM
E-mail: christine.thorne@wales.nhs.uk

Further information can be obtained from: E Tenderwales Procurement Portal – Bravo Solution
Internet address: https://etenderwales.bravosolution.co.uk/nhs/index.html

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: E Tenderwales Procurement Portal – Bravo Solution
Internet address: https://etenderwales.bravosolution.co.uk/nhs/index.html

Tenders or requests to participate must be sent to: E Tenderwales Procurement Portal – Bravo Solution
Internet address: https://etenderwales.bravosolution.co.uk/nhs/index.html

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
All Wales Data Quality System for General Medical Practices.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: GP Practices in Wales.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
NHS Wales therefore has a requirement for a single provider to be appointed to provide a new Data Quality System and associated products and services. The associated products and services will predominantly be the provision of licences, maintenance, support, training and consultancy services to allow for the potential development of new modules and development consultancy for the provision of a ‘Data Quality System’ to support data quality and reporting activities of individual General Medical Practices (GP practices) in relation to national and local requirements. The system is required to include:
— A GP Practice based software utility that will extract, analyse, and present data held within the host GP clinical systems based on data queries deployed to the utility as and when required;
— A query authoring tool to enable NHS Wales (or the supplier under the instruction of NHS Wales) to author and deploy data queries to the GP Practice software utility in the form of individual queries or suites of queries contained within specific modules;
— The ability to integrate with the host GP clinical systems to enable the provision of enhanced functionality such as prompts and alerts etc.;
— A secure transfer mechanism for the export of aggregated and non aggregated practice data to various data recipients;
— Data submission management; and
— The provision of a central data repository hosted within the NHS Wales Data Centre.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48814000, 48180000, 48810000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The initial contract period is for 3 years with options to extend up to a further 2 years in 1 year increments. The maximum term for this opportunity is 5 years. It is anticipated the contract will commence on the 1.7.2013.
The scope of the procurement is to:
– Provide General Medical Practices with an appropriate data quality system that can be developed/enhanced during the lifetime of the contract to meet evolving needs and demands;
– Ensure that the provision of the data quality system is underpinned by an ongoing maintenance, support and training and consultancy service;
– Enable modules to be deployed to support General Medical Practices in delivering, monitoring and reporting on General Medical Services (“GMS”) activities;
– Enable modules to be deployed to support General Medical Practices in delivering, monitoring and reporting on national and local initiatives where applicable;
– Support NHS Wales Organisations and Bodies in delivering their objectives collaboratively with General Medical Practices and providing management information as appropriate;
– Deliver an appropriate agreement which will enable additional core GMS requirements to be supported by the data quality system;
– Deliver an appropriate agreement which will enable the development and implementation of modules to directly support General Medical Practice data quality and reporting activities;
– Deliver an appropriate agreement which will enable the development and implementation of patient level (identifiable or anonymised or pseudonymised) data extractions for external Organisations/Programmes/Projects requiring data from participating General Medical Practices e.g.
— Secure Anonymised Information Linkage (SAIL) Project
http://www.swan.ac.uk/medicine/ils/healthinformationresearchunit/

— National Diabetes Audit http://www.ic.nhs.uk/diabetesaudits

— Predictive Risk Stratification Model http://www.wales.nhs.uk/nwis/page/52558.

Further details are available in the PQQ Instructions dodcument.
Estimated value excluding VAT:
Range: between 2 150 000 and 51 250 000 GBP

II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to request parent company and/or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the PQQ and/or Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None specified save that in the case of a partnership or consortia or other groups of more than one legal entity, liability shall be joint and several. In the case of consortia, one party must act as a prime contractor.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Bravo project code for this procurement is: 23831.
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ, Regulation 24 of the Public Contracts Regulations 2006 applies.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ, Regulation 25 of the Public Contracts Regulations 2006 applies.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
P307
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
29.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 Months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
NHS Wales currently has a Data Quality System deployed supporting 7 Local Health Boards, their 22 localities, 473 General Medical Practices, and a host of national users including Public Health Wales and the Welsh Government.
The Primary Care Informatics Team has sole direct access to the agreement and is responsible for managing the contract on a day-to-day operational basis. Activities are wide ranging: from the development of a specification through to full roll out and support of a specific module.
The value of the procurement is based on historical requirements which may not be taken as an firm indication of future requirements.
The Contracting Authority will not accept completed PQQ’s after the stated closing date advised in part IV.3.4 of this notice. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
All documents to be priced [where applicable] in sterling and all payments made in sterling. In relation to Section II.1.9 above.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to
strict time limits and must be brought promptly in accordance with the Public Contracts (Amendments) Regulations 2009
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.12.2012

Enjoyed this post? Share it!