All Wales NHS Point of Care Testing Solution

All Wales NHS Point of Care Testing Solution

To deliver an All Wales NHS Point of Care Testing Solution to Health Boards across NHS Wales via a phased deployment approach commencing in April 2016.

United Kingdom-Cardiff: Software package and information systems

2015/S 244-443785

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (as hosts of the NHS Wales Informatics Service)
Ty Glan-yr-Afon, 21 Cowbridge Road East
For the attention of: Matthew Perrott
CF11 9AD Cardiff
UNITED KINGDOM
Telephone: +44 1656778852
E-mail: matthew.perrott@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

All Wales NHS Point of Care Testing Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Various sites within Wales, as set out in the contract documents.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To deliver an All Wales NHS Point of Care Testing Solution to Health Boards across NHS Wales via a phased deployment approach commencing in April 2016.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=37169

II.1.6)Common procurement vocabulary (CPV)

48000000, 48180000, 48814000, 48814100, 48814200, 48814400, 48822000, 48332000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Awarding Authority seeks an IT based solution in respect of an All Wales NHS Point of Care Testing Software Solution and related Hardware requirement. The solution to be provided must be a Commercial off the shelf solution (COTS). The provider’s solution must be capable of supporting the deployment of a scalable system within a national environment and which needs to connect to an increasing number of devices throughout the term of the Agreement. The Contractor will be required to provide and manage the hardware: it will be hosted within the Authority’s Data Centre(s) so that the application can be run on a national basis.
It must meet the following strategic benefits:
— Increase patient safety through capacity to undertake audit;
— Quality checking of results by Point of Care Coordinators in laboratories;
— Improved access to diagnostic information;
— All appropriate POCT results recorded and appended to patient record (via data transfer to the Wales Clinical Portal);
— Patient confidence increased through electronic data capture thereby reducing transcription errors;
— A single, independent and centralised POCT process to enhance national standardisation across Wales
— Adhering to legal requirements via improved data integrity fulfilling national POCT guidelines;
— Must deliver appropriate quality management of POCT devices and the use of POCT devices;
— A solution which delivers appropriate quality management of POCT devices and the use of POCT devices across NHS Wales;
— Health system efficiencies increased.
It is anticipated that the solution will require phased implementation across NHS organisations as set out in the proposed Implementation Plan in the URS requirements and Terms and Conditions of Contract documentation. It is anticipated that the time-scales for implementation will be 12 months from contract award.
Functionality of the solution will be required to support (without limitation) the clinical and administrative processes carried out by the Points of Care Coordinators at each Health Board. Further details of the requirements will be outlined in the pre-qualification and subsequent tender documentation accompanying this notice.
Estimated value excluding VAT:
Range: between 1 500 000 and 1 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial agreement period will be for 7 years with an option to extend for a further 3 years in increments of 1 year. The maximum term of this Agreement shall be for 10 years.
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Invitation to tender documents. The Contracting Authority reserves the right to request parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified save that in the case of a partnership or consortia or other groups of more than one legal entity, liability shall be joint and several. In the case of consortia, one party must act as a prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As indicated in the Invitation to Tender documents and the Terms and Conditions of Contract/contract schedules.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P384
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 28.10.2016
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).

— Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’ Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete. You will shortly receive an email with your unique password (please keep this secure).
2. To Express an Interest in the tender (Project Code: 31848).
— Login to the portal with the username/password;
— Click the PQQs / ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ / ITT to access the content. Click the ‘Express Interest’ button at the top of the page. This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page (this is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
For the avoidance of doubt, as this procurement is being run under the Open Procedure, there is no limit to the number of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all selection criteria as stated in the Invitation to Tender documents.
(WA Ref:37169).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.12.2015

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