All Wales Printing Services Framework

All Wales Printing Services Framework

Will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales. Maximum number of suppliers: 59.

United Kingdom-Caerphilly: Printing services

2015/S 091-163822

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Contact point(s): Corporate and Business Support Services
For the attention of: Gavin Lovell
CF83 8WT Caerphilly
UNITED KINGDOM
Telephone: +44 3007900170
E-mail: npscorporateservices@wales.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

All Wales Printing Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 59

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The intention is to let an All Wales Printing Framework Agreement for use by the Public Sector in Wales which is being conducted by the National Procurement Service on behalf of the Welsh Public Sector. This framework agreement will be a multi-supplier agreement with mulit-technical Lots providing national coverage of Wales.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=26738

II.1.6)Common procurement vocabulary (CPV)

79810000, 79800000, 79811000, 79820000, 79823000, 79824000, 79821000, 30199710, 30199711, 30199712, 30199700, 22000000, 22100000,30199713, 22450000, 22458000, 22900000, 22210000, 22200000, 64216200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2019

Information about lots

Lot No: 1Lot title: Commercial High Volume Print

1)Short description

This Lot is for customers who have a requirement to deal direct with a print manufacturer for high volume print.

2)Common procurement vocabulary (CPV)

79810000, 79800000, 79820000, 79823000, 79824000, 79821000, 30199700, 22000000, 22100000, 22458000, 22900000

3)Quantity or scope

A range of print services that may include, but not be limited to brochures, catalogues, marketing literature, and reports etc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Commercial Medium to Low Volume Print

1)Short description

This Lot is for customers who have a requirement to deal direct with a print manufacturer for a range of print services of medium to low print runs.

2)Common procurement vocabulary (CPV)

79800000, 79810000, 79811000, 79824000, 79820000, 79823000, 79821000, 30199700, 22000000, 22100000, 22458000, 22900000

3)Quantity or scope

Range of Print services that may include, but not be limited to marketing literature, reports, brochures, information booklets, stationery, folders, NCR sets/pads, etc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Digital Print

1)Short description

This Lot is for customers who have a requirement to deal direct with a print manufacturer for low volume/quick turn around Digital Print.

2)Common procurement vocabulary (CPV)

79811000, 79810000, 79800000, 79823000, 79820000, 79824000, 79821000, 30199700, 22000000, 22100000, 22458000, 22900000

3)Quantity or scope

Customers who have a requirement for short run/quick turnaround print for a range of print services that may include, but not be limited to marketing literature, reports, business stationery and forms/pads.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Specialist Print and Finishing

1)Short description

This Lot is for customers who have a requirement to deal direct with a print manufacturer for Specialist Print and Finishing.

2)Common procurement vocabulary (CPV)

79810000, 79800000, 79820000, 79823000, 79824000, 79821000, 30199700, 22000000, 22100000, 22458000, 22900000

3)Quantity or scope

This may include items such as: Point of Sale products; promotional items; vinyl printing; PVC printing; banners; intricate gluing; hand finishing; complex folding; sample bags, or any other specialist items that the customers may require.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Envelope Printing

1)Short description

This Lot is for customers who have a requirement to deal direct with a print manufacturer for printing of envelopes.

2)Common procurement vocabulary (CPV)

30199711, 30199710, 30199712, 30199713

3)Quantity or scope

A range of standard size envelopes and bespoke envelopes to any required size, in a variety of stocks including, white, manilla, tinted stocks, board backed and padded etc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Newspaper Printing

1)Short description

This Lot is for customers who have a requirement to deal direct with a print manufacturer for newspaper printing services.

2)Common procurement vocabulary (CPV)

22200000, 22210000

3)Quantity or scope

Range of popular formats of Tabloid, Quarter Fold, Broadsheet, in colour or black only also to include (if required) delivery and distribution Standard Tabloid newspapers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Direct Mail and Transactional Print including fulfilment

1)Short description

The Supplier(s) must be able to offer services for direct mail and transactional printing that requires data personalisation in a secure environment.

2)Common procurement vocabulary (CPV)

79823000, 79824000

3)Quantity or scope

The Supplier(s) must be able to source all printed items for inclusion in any direct mail campaign when required i.e. where a leaflet forms part of the campaign to be mailed, Supplier(s) may be required to source and organise the printing of any inserts.
The Supplier(s) must be able to print variable data including but not limited to text.
The Supplier(s) must be able to offer services for collation and fulfilment.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Security Print

1)Short description

The Supplier(s) must be able to offer a facility where required by the customer to print, store and deliver items in a secure environment.

2)Common procurement vocabulary (CPV)

79823000, 79824000, 22450000, 22458000

3)Quantity or scope

This may include but not be limited to personalisation, stock storage, stock call off facilities and fulfilment. Examples include but are not limited to cheques, NHS printed forms, pension statements, certificates etc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Managed Service Provision

1)Short description

A fully managed service supporting all the requirements of Lots 1-8 and with the ability to provide customers a solution to ordering their total organisations print and associated printing services requirements, on a project basis or any constituent part of the process. Please Note All CPV codes in advert apply to this Lot.

2)Common procurement vocabulary (CPV)

79810000, 79800000, 64216200, 22450000

3)Quantity or scope

The Supplier(s) must act as a Prime Supplier(s) responsible for the delivery of all the Goods and Services required under this Lot which can include the use of sub-contractors.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NPS-CS-0022-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 18-028951 of 27.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:26738)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please see Part 7 of Section 4 Specification for details.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.5.2015

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