Anaerobic Digestion Tender

Anaerobic Digestion Tender

To procure a long-term treatment service for source segregated food waste, utilising Anaerobic Digestion.

United Kingdom-Swansea: Composting services

2015/S 231-420071

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City and County of Swansea (for and on behalf of itself and Bridgend CBC)
Room 3.2.7, Civic Centre
Contact point(s): Waste Management
For the attention of: Matthew Perkins
SA1 3SN Swansea
UNITED KINGDOM
Telephone: +44 1792796886

Internet address(es):

General address of the contracting authority: www.swansea.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bridgend County Borough Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of Long Term Food Waste Treatment Services for the South West Wales Hub.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Swansea and Bridgend.

NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bridgend County Borough Council (Bridgend) and the City and County of Swansea (Swansea) form the South West Wales Regional Food Waste Procurement Hub (The Hub) who wish to procure a long-term treatment service for source segregated food waste, utilising Anaerobic Digestion, for the administrative areas (the geographical area of the authorities comprising the Hub (as applicable), or their successors, or any extended geographical region of the authorities comprising the Hub as a result of (but not limited to) any administrative re-organisation of local authorities in Wales) covered by the Local Authorities participating in the Procurement Hub. Swansea is acting as lead Authority for this procurement.
The Hub is seeking a merchant based, services only solution. The Hub seeks a price only for the haulage, receipt and treatment of received waste i.e. a gate fee. The Contractor shall transport food waste from designated locations within each Authority prior to treatment and recycling at the proposed facility(ies). The facilities must hold PAS110 accreditation and conform to the WG standards and guidance within the Food Waste Treatment Programme including the requirements of composting and anaerobic digestion. Contractors with proven technologies and demonstrable output shall be favoured.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=37708

II.1.6)Common procurement vocabulary (CPV)

77120000, 90500000, 90510000, 90513000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Indicatively expected to vary over the term of the contract, anticipated to be circa 15 000-20 000 T per annum for the 2 Authorities combined.
Suppliers will be required to provide services including:
— Transport of waste from local authority transfer stations and transfer, receipt processing and recycling of food waste (in compliance with the PAS110 quality protocol) at an accredited AD facility which complies with Welsh Government Guidance.

II.2.2)Information about options

Options: yes
Description of these options: This contract is subject to renewal.
It is the Hub’s intention that the contract period will be for 15 years from the commencement date with the option to extend (exercisable at the Hub’s discretion) for up to a maximum of a further 10 years. Such extension could be secured by a single 10 year extension or by up to 10, 1 year extensions.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 3.8.2017. Completion 3.8.2042

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Bidders who are successful at PQQ stage (Stage 1) will be asked to provide Initial Tenders (Stage 2). Bidders’ Initial Tenders will be evaluated (the Hub reserves the right to award on the basis of Initial Tenders) with the top 6 scoring bidders progressing to negotiation. Following the negotiation sessions Bidders will be requested to submit Negotiated Initial Tenders for evaluation. The top 3 scoring Negotiated Initial Tenders will progress to Final Tender (Stage 3).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCS/15/052
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The City and County of Swansea will be conducting this procurement exercise through the Value Wales e-Tendering portal atwww.etenderwales.bravosolution.co.uk All information shall be downloaded and returned though this channel. For assistance, please contact the eTendering Helpdesk using the contact details on the web site. The Project Code required to locate this tendering opportunity is 31942

The Hub is seeking to obtain a gate fee which represents value for money. The Hub intends to use a Welsh Government standard form contract. Deviations will only be accepted if the bidder can demonstrate they represent value for money. The Hub will negotiate the use of gain share arrangements and will also negotiate the potential for indexation of gain share items.
(WA Ref: 37708)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The successful supplier(s) will be required to deliver Community Benefits in support of the Hub members’ economic, environmental and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Further details regarding Community Benefits will be set out in the tender documentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Legal Services
City and County of Swansea, Civic Centre, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Should additional information be required it should be requested of the addressee in section I.1). An appeal governed by The Public Contracts Regulations 2015 needs to be actioned within 30 days of receipt of the communication.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Legal Services
City and County of Swansea, Civic Centre, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.11.2015

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