Anglian Water Facilities Management Tender
Lot 1 FM Management Services – to manage our commercial buildings and some operational sites.
United Kingdom-Peterborough: Facilities management services
2016/S 071-124879
Contract notice – utilities
Services
Directive 2004/17/EC
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: T Bridle
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
E-mail: tbridle@anglianwater.co.uk
Internet address(es):
General address of the contracting entity: www.anglianwater.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Main activity
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
NUTS code UKH
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s):
Included within this agreement will be (but not limited to):
Lot 1 FM Management Services — to manage our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Management of existing Anglian Water Facilities Management contractors (Specialist Operational Services where Anglian Water is the contract party or agreed the appointment), for example pest control, grounds maintenance and so on, through Central Help Desk structure for all of these services.
Lot 2 Hard Services — to provide hard FM services at our commercial buildings and some of our operational sites. Such services as an example but not limited to and may vary: Reactive and Planned PM, Fabrics maintenance, Statutory and M and E maintenance, Portable Appliance/ Fire/Emergency lighting/ Fire fighting systems, Lifts/ Hoists/Conveyance Systems, Security Access and intruder Systems, BM Systems, Relamping/Duct maintenance, works, Capital Works programme, Ground Maintenance/Hard/Soft landscaping, Internal Planting and so on.
Lot 3 Soft Services — to provide soft FM services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Cleaning, Security Guards, Exterior Building Fabrics, Graffiti and stain removal, Sanitary Consumables, Recycling Waste, Reception Services/Switchboard/ Room bookings, Security Services/Access Control/Security Passes, Emergency Response, Patrols, Mail Services, and so on.
Lot 4 Catering Services — to provide catering services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Vending and Hospitality to be available and Catering, where 3 sites have canteen services for circa 600-900 staff at each site.
Note:
[a] that the number of sites included may vary throughout the term of the agreement,
[b] that Anglian Water is a utilities company and regulated by an external industry body. As such the scope detailed, due to compliance directives, may increase or decrease as a result of industry regulatory change imposed to the business which may impact the business operation/structure/function,
[c] we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
This a contract, not a framework, therefore the initial contract period will be 5 years with a 5 year extension option.
II.1.6)Common procurement vocabulary (CPV)
79993100, 55500000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Included within this agreement will be (but not limited to):
Lot 1 FM Management Services — to manage our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Management of existing Anglian Water Facilities Management contractors (Specialist Operational Services where Anglian Water is the contract party or agreed the appointment), for example pest control, grounds maintenance and so on, through Central Help Desk structure for all of these services.
Lot 2 Hard Services — to provide hard FM services at our commercial buildings and some of our operational sites. Such services as an example but not limited to and may vary: Reactive & Planned PM, Fabrics maintenance, Statutory and M and E maintenance, Portable Applicance/ Fire/Emergency lighting/ Fire fighting systems, Lifts/ Hoists/Conveyance Systems, Security Access and intruder Systems, BM Systems, Relamping/Duct maintenance, works, Capital Works programme, Ground Maintenance/Hard/Soft landscaping, Internal Planting and so on.
Lot 3 Soft Services — to provide soft FM services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Cleaning, Security Guards, Exterior Building Fabrics, Graffiti and stain removal, Sanitary Consumables, Recycling Waste, Reception Services/Switchboard/ Room bookings, Security Services/Access Control/Security Passes, Emergency Response, Patrols, Mail Services, and so on.
Lot 4 Catering Services — to provide catering services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Vending and Hospitality to be available and Catering, where 3 sites have canteen services for circa 600-900 staff at each site.
Note:
[a] that the number of sites included may vary throughout the term of the agreement,
[b] that Anglian Water is a utilities company and regulated by an external industry body. As such the scope detailed, due to compliance directives, may increase or decrease as a result of industry regulatory change imposed to the business which may impact the business operation/structure/function,
[c] we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
This a contract, not a framework, therefore the initial contract period will be 5 years with a 5 year extension option.
Estimated value excluding VAT
Range: between 20 000 000 and 60 000 000 GBP
II.2.2)Information about options
Description of these options: The initial contract period will be 5 years with a 5 year extension option.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: FM Management Services
1)Short description:
Included within this agreement will be (but not limited to):
Lot 1 FM Management Services — to manage our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Management of existing Anglian Water Facilities Management contractors (Specialist Operational Services where Anglian Water is the contract party or agreed the appointment), for example pest control, grounds maintenance and so on, through Central Help Desk structure for all of these services.
2)Common procurement vocabulary (CPV)
79993100
3)Quantity or scope:
Range: between 920 000 and 1 380 000 GBP
5)Additional information about lots:
If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:
1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.
Lot No: 2 Lot title: Hard Services
1)Short description:
Included within this agreement will be (but not limited to):
Lot 2 Hard Services — to provide hard FM services at our commercial buildings and some of our operational sites. Such services as an example but not limited to and may vary: Reactive and Planned PM, Fabrics maintenance, Statutory and M and E maintenance, Portable Appliance/ Fire/Emergency lighting/ Fire fighting systems, Lifts/ Hoists/Conveyance Systems, Security Access and intruder Systems, BM Systems, Relamping/Duct maintenance, works, Capital Works programme, Ground Maintenance/Hard/Soft landscaping, Internal Planting and so on.
2)Common procurement vocabulary (CPV)
79993100
3)Quantity or scope:
Range: between 1 600 000 and 2 400 000 GBP
5)Additional information about lots:
If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:
1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations a certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.
Lot No: 3 Lot title: Soft Services
1)Short description:
Included within this agreement will be (but not limited to):
Lot 3 Soft Services — to provide soft FM services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Cleaning, Security Guards, Exterior Building Fabrics, Graffiti and stain removal, Sanitary Consumables, Recycling Waste, Reception Services/Switchboard/ Room bookings, Security Services/Access Control/Security Passes, Emergency Response, Patrols, Mail Services, and so on.
2)Common procurement vocabulary (CPV)
79993100
3)Quantity or scope:
Range: between 1 200 000 and 1 800 000 GBP
5)Additional information about lots:
If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:
1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.
Lot No: 4 Lot title: Catering Services
1)Short description:
Included within this agreement will be (but not limited to):
Lot 4 Catering Services — to provide catering services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Vending and Hospitality to be available and Catering, where 3 sites have canteen services for circa 600-900 staff at each site.
2)Common procurement vocabulary (CPV)
55500000
3)Quantity or scope:
Range: between 280 000 and 420 000 GBP
5)Additional information about lots:
If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:
1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Anglian Water will contract with a lead Facilities Management provider who may utilise other companies to provide some of the services in scope; outside the Specialist Operational Services agreed.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
III.2.2)Economic and financial ability
III.2.3)Technical capacity
At the next stage bidders must be able to demonstrate previous experience in the Lots they have expressed an interest in.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:
If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:
1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.
VI.4.1)Body responsible for appeal procedures
Anglian Water Services
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk
Body responsible for mediation procedures
Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk
VI.4.3)Service from which information about the lodging of appeals may be obtained
Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk
VI.5)Date of dispatch of this notice:
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