Anglian Water Facilities Management Tender

Anglian Water Facilities Management Tender

Lot 1 FM Management Services – to manage our commercial buildings and some operational sites.

United Kingdom-Peterborough: Facilities management services

2016/S 071-124879

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: T Bridle
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
E-mail: tbridle@anglianwater.co.uk

Internet address(es):

General address of the contracting entity: www.anglianwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Facilities Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Anglian Water (Services Ltd and Group Plc and associated companies (AWS)) is looking for Facilities Management company(s) to provide Management of our facilities, Hard and Soft Services throughout the Anglian Water region; at circa 14 Commercial Buildings and 71 Operational sites. This number may vary throughout the agreement.
Included within this agreement will be (but not limited to):
Lot 1 FM Management Services — to manage our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Management of existing Anglian Water Facilities Management contractors (Specialist Operational Services where Anglian Water is the contract party or agreed the appointment), for example pest control, grounds maintenance and so on, through Central Help Desk structure for all of these services.
Lot 2 Hard Services — to provide hard FM services at our commercial buildings and some of our operational sites. Such services as an example but not limited to and may vary: Reactive and Planned PM, Fabrics maintenance, Statutory and M and E maintenance, Portable Appliance/ Fire/Emergency lighting/ Fire fighting systems, Lifts/ Hoists/Conveyance Systems, Security Access and intruder Systems, BM Systems, Relamping/Duct maintenance, works, Capital Works programme, Ground Maintenance/Hard/Soft landscaping, Internal Planting and so on.
Lot 3 Soft Services — to provide soft FM services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Cleaning, Security Guards, Exterior Building Fabrics, Graffiti and stain removal, Sanitary Consumables, Recycling Waste, Reception Services/Switchboard/ Room bookings, Security Services/Access Control/Security Passes, Emergency Response, Patrols, Mail Services, and so on.
Lot 4 Catering Services — to provide catering services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Vending and Hospitality to be available and Catering, where 3 sites have canteen services for circa 600-900 staff at each site.
Note:
[a] that the number of sites included may vary throughout the term of the agreement,
[b] that Anglian Water is a utilities company and regulated by an external industry body. As such the scope detailed, due to compliance directives, may increase or decrease as a result of industry regulatory change imposed to the business which may impact the business operation/structure/function,
[c] we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
This a contract, not a framework, therefore the initial contract period will be 5 years with a 5 year extension option.

II.1.6)Common procurement vocabulary (CPV)

79993100, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Anglian Water (Services Ltd and Group Plc and associated companies (AWS)) is looking for Facilities Management company(s) to provide Management of our facilities, Hard and Soft Services throughout the Anglian Water region; at circa 14 Commercial Buildings and 71 Operational sites. This number may vary throughout the agreement.
Included within this agreement will be (but not limited to):
Lot 1 FM Management Services — to manage our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Management of existing Anglian Water Facilities Management contractors (Specialist Operational Services where Anglian Water is the contract party or agreed the appointment), for example pest control, grounds maintenance and so on, through Central Help Desk structure for all of these services.
Lot 2 Hard Services — to provide hard FM services at our commercial buildings and some of our operational sites. Such services as an example but not limited to and may vary: Reactive & Planned PM, Fabrics maintenance, Statutory and M and E maintenance, Portable Applicance/ Fire/Emergency lighting/ Fire fighting systems, Lifts/ Hoists/Conveyance Systems, Security Access and intruder Systems, BM Systems, Relamping/Duct maintenance, works, Capital Works programme, Ground Maintenance/Hard/Soft landscaping, Internal Planting and so on.
Lot 3 Soft Services — to provide soft FM services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Cleaning, Security Guards, Exterior Building Fabrics, Graffiti and stain removal, Sanitary Consumables, Recycling Waste, Reception Services/Switchboard/ Room bookings, Security Services/Access Control/Security Passes, Emergency Response, Patrols, Mail Services, and so on.
Lot 4 Catering Services — to provide catering services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Vending and Hospitality to be available and Catering, where 3 sites have canteen services for circa 600-900 staff at each site.
Note:
[a] that the number of sites included may vary throughout the term of the agreement,
[b] that Anglian Water is a utilities company and regulated by an external industry body. As such the scope detailed, due to compliance directives, may increase or decrease as a result of industry regulatory change imposed to the business which may impact the business operation/structure/function,
[c] we reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
This a contract, not a framework, therefore the initial contract period will be 5 years with a 5 year extension option.
Estimated value excluding VAT
Range: between 20 000 000 and 60 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period will be 5 years with a 5 year extension option.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2017 Completion 31.5.2027

Information about lots

Lot No: 1 Lot title: FM Management Services

1)Short description:

Anglian Water (Services Ltd and Group Plc and associated companies (AWS)) are looking for a Facilities Management company to provide Management, Hard and Soft Services throughout the Anglian Water region; estimated but not limited to and subject to vary throughout the agreement, 14 Commercial Buildings and 71 Operational Sites.
Included within this agreement will be (but not limited to):
Lot 1 FM Management Services — to manage our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Management of existing Anglian Water Facilities Management contractors (Specialist Operational Services where Anglian Water is the contract party or agreed the appointment), for example pest control, grounds maintenance and so on, through Central Help Desk structure for all of these services.

2)Common procurement vocabulary (CPV)

79993100

3)Quantity or scope:

Estimated value excluding VAT
Range: between 920 000 and 1 380 000 GBP

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:

1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.

Lot No: 2 Lot title: Hard Services

1)Short description:

Anglian Water (Services Ltd and Group Plc and associated companies (AWS)) are looking for a Facilities Management company to provide Management, Hard and Soft Services throughout the Anglian Water region; estimated but not limited to and subject to vary throughout the agreement, 14 Commercial Buildings and 71 Operational Sites.
Included within this agreement will be (but not limited to):
Lot 2 Hard Services — to provide hard FM services at our commercial buildings and some of our operational sites. Such services as an example but not limited to and may vary: Reactive and Planned PM, Fabrics maintenance, Statutory and M and E maintenance, Portable Appliance/ Fire/Emergency lighting/ Fire fighting systems, Lifts/ Hoists/Conveyance Systems, Security Access and intruder Systems, BM Systems, Relamping/Duct maintenance, works, Capital Works programme, Ground Maintenance/Hard/Soft landscaping, Internal Planting and so on.

2)Common procurement vocabulary (CPV)

79993100

3)Quantity or scope:

Estimated value excluding VAT
Range: between 1 600 000 and 2 400 000 GBP

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:

1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations a certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.

Lot No: 3 Lot title: Soft Services

1)Short description:

Anglian Water (Services Ltd and Group Plc and associated companies (AWS)) are looking for a Facilities Management company to provide Management, Hard and Soft Services throughout the Anglian Water region; estimated but not limited to and subject to vary throughout the agreement, 14 Commercial Buildings and 71 Operational Sites.
Included within this agreement will be (but not limited to):
Lot 3 Soft Services — to provide soft FM services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Cleaning, Security Guards, Exterior Building Fabrics, Graffiti and stain removal, Sanitary Consumables, Recycling Waste, Reception Services/Switchboard/ Room bookings, Security Services/Access Control/Security Passes, Emergency Response, Patrols, Mail Services, and so on.

2)Common procurement vocabulary (CPV)

79993100

3)Quantity or scope:

Estimated value excluding VAT
Range: between 1 200 000 and 1 800 000 GBP

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:

1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.

Lot No: 4 Lot title: Catering Services

1)Short description:

Anglian Water (Services Ltd and Group Plc and associated companies (AWS)) are looking for a Facilities Management company to provide Management, Hard and Soft Services throughout the Anglian Water region; estimated but not limited to and subject to vary throughout the agreement, 14 Commercial Buildings and 71 Operational Sites.
Included within this agreement will be (but not limited to):
Lot 4 Catering Services — to provide catering services at our commercial buildings and some operational sites. Such services as an example but not limited to and may vary: Vending and Hospitality to be available and Catering, where 3 sites have canteen services for circa 600-900 staff at each site.

2)Common procurement vocabulary (CPV)

55500000

3)Quantity or scope:

Estimated value excluding VAT
Range: between 280 000 and 420 000 GBP

5)Additional information about lots:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:

1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment nett monthly account.
Anglian Water will contract with a lead Facilities Management provider who may utilise other companies to provide some of the services in scope; outside the Specialist Operational Services agreed.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value; use details shared in section II.2.1).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: 5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined.
At the next stage bidders must be able to demonstrate previous experience in the Lots they have expressed an interest in.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

PA-2016-0067

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 16.5.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2016 – 11:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

If you are interested in this opportunity please express interest by email to tbridle@anglianwater.co.uk with the message title ‘Expression of Interest — Total Facilities Management’ by the closing date and include in your email the following information that will be used to shortlist to the Request For Information stage:

1. Name, address and Company Registration number of contracting entity.
2. Name, Position, email address and phone numbers of the individual to whom future correspondence should be addressed.
3. Which lot(s) you are interested in being considered for:
Lot 1 — Management Services, (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 2 — Hard Services and (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 3 — Soft Services (please advise and identify the industry accreditations and certificates your organization has for delivering these services),
Lot 4 — Catering (please advise and identify the industry accreditations and certificates your organization has for delivering these services).
4. The qualifying criteria for capable providers will be a minimum Turnover of twice the contract value bidding for; i.e. if bidding for only Lot 1 then 920 000 GBP x 2 = 1 840 000 GBP; if a combined bid then twice the total value.
5. For All Lots — AWS will only consider experienced providers with a track record of delivery in the scope, scale and type of service outlined. Please provide on no more than 1 page of A4 your credentials for satisfying this requirement.
6. We reserve the right to award the lots to single or multiple suppliers; which ever is the most economically advantageous.
At the next stage bidders must be able to demonstrate previous experience in the lot(s) you have expressed an interest in.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Anglian Water Services
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

Body responsible for mediation procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Telephone: +44 1733414337
Internet address: www.angliawater.co.uk

VI.5)Date of dispatch of this notice:

7.4.2016

 

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