Animal Handling Tender

Animal Handling Tender

The Authority is seeking Providers of animal handling, poultry catching, and Depopulation services to be appointed to a Framework. The purpose of this Framework is to enable the Authority or Contracting Body to raise a Call-Off Contract for the services, if and when required. These Services may be required in the event of an Outbreak of animal disease or other Incident occurring anywhere within England, Wales or Scotland.

UK-London: other services

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Environment, Food and Rural Affairs (Defra)
Nobel House, 17 Smith Square
Contact point(s): https://defra.bravosolution.co.uk/
SW1P 3JR London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.defra.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Environment
Other: Food and Rural Affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Poultry Catching, Animal Handling & Depopulation Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 920
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Authority is seeking Providers of animal handling, poultry catching, and Depopulation services to be appointed to a Framework. The purpose of this Framework is to enable the Authority or Contracting Body to raise a Call-Off Contract for the services, if and when required. These Services may be required in the event of an Outbreak of animal disease or other Incident occurring anywhere within England, Wales or Scotland.
The Framework will be available for use by the Authority and its Executive Agencies, the Welsh Government, the Scottish Government, Northern Ireland Executive, Local Authorities, and Non-Departmental Public Bodies.
For further information on the scope, please refer to the Invitation to Tender, a copy of which can be obtained from Defra eTendering Service (details of which are available at Section 111.2.1 of this OJEU notice).
II.1.6)Common procurement vocabulary (CPV)

98390000, 77500000, 77610000, 16000000, 77100000, 77111000, 16600000, 77600000, 77000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For further information on the scope, please refer to the Invitation to Tender, a copy of which can be obtained from Defra eTendering Service (details of which are available at Section 111.2.1 of this OJEU notice).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Poultry Catchers

1)Short description
The preferred method of depopulation of poultry involves the use of Containerised Gassing Units (but other methods may be used at the Contracting Body’s discretion). Using this method requires the prior catching and collection of birds and placing them in poultry industry standard modules.
2)Common procurement vocabulary (CPV)

98390000, 77500000, 77100000, 77600000, 77000000

3)Quantity or scope
For further details on the scope, please refer to the Invitation to Tender, a copy of which can be obtained from Defra eTendering Service (details of which are available at Section 111.2.1 of this OJEU notice).
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Animal Handlers & Equipment
1)Short description
Additional animal handlers or drovers or specialised equipment may be required to assist in catching and collecting animals for culling.
2)Common procurement vocabulary (CPV)

98390000

3)Quantity or scope
For further details on the scope, please refer to the Invitation to Tender, a copy of which can be obtained from Defra eTendering Service (details of which are available at Section 111.2.1 of this OJEU Notice).
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Depopulation Solutions
1)Short description
This Lot gives the opportunity for Tenderers to offer methods (including innovative approaches) for the depopulation of animals. The Authority is seeking providers that can provide Depopulation solutions to a framework. The method may be for any farmed animal in any number that the Authority may kill, in particular, for disease control purposes.
2)Common procurement vocabulary (CPV)

98390000, 77500000, 16000000, 77100000, 77111000, 77000000

3)Quantity or scope
For further details on the scope, please refer to the Invitation to Tender, a copy of which can be obtained from Defra eTendering Service (details of which are available at Section 111.2.1 of this OJEU Notice).
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority reserves the right to require deposits, guarantees, bond and/or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided in the Invitation to Tender, copies of which can be obtained from the Defra eTendering platform (details of which are available at Section 111.2.1 of this OJEU Notice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required. If the service providers are a consortium each member of the consortium will be jointly and serverally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the Authority.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant ITT to access the content. Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Full instructions are provided within the ITT document.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers’ will be asessed in accordance with Part V of the Public Contracts Regulations (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the Invitation to Tender.
Completed responses to the Invitation to Tender must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for reciept of responses as notified in Section IV.3.4 of this OJEU Notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT) which is available at http://defra.bravosolutions.co.uk.

Tenderers are required in delivering the contract to respect the Authority’s policies, strategies and standards, online at http://www.defra.gov.uk/corporate/about/how/procurement/policy.htm.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RMP 6267
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.9.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 12.9.2012 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of Defra Procurement & Commercial Function.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj/htm

Body responsible for mediation procedures

HM Courts Service
Internet address: http://www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Economic operators are referred to the Public Contracts Regulations 2006 and in particular regulations 47D and 47E which are set out as follows: 47D General time limits for starting proceedings “(1) This regulation limits the time within which proceedings may be started where the proceedings do not seek a declaration of ineffectiveness. (2) Subject to paragraphs (3) and (4), such proceedings must be started promptly and in any event within 3 months beginning with the date when grounds for starting the proceedings first arose. (3) Paragraph (2) does not require proceedings to be started before the end of any of the following periods— (a) where the proceedings relate to a decision which is sent to the economic operator by facsimile or electronic means, 10 days beginning with— Official name: Postal address: Town: Postal code: Country: Email: Telephone: Internet address (URL): Fax: Powered by BravoSolution eSourcing Technology 16 / 19 (i) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision; (ii) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons; (b) where the proceedings relate to a decision which is sent to the economic operator by other means, whichever of the following periods ends first— (i) 15 days beginning with— (aa) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision; or (bb) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons; (ii) 10 days beginning with— (aa) the day after the date on which the decision is received, if the decision is accompanied by a summary of the reasons for the decision; or (bb) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons; (c) where sub-paragraphs (a) and (b) do not apply but the decision is published, 10 days beginning with the day on which the decision is published. (4) The Court may extend the time limits imposed by this regulation (but not the limits imposed by regulation 47E) where the Court considers that there is a good reason for doing so. (5) For the purposes of this regulation, proceedings are to be regarded as started only when the claim form is served in compliance with regulation 47F(1). 47E Special time limits for seeking a declaration of ineffectiveness (1) This regulation limits the time within which proceedings may be started where the proceedings seek a declaration of ineffectiveness. (2) Such proceedings must be started— (a) where paragraph (3) or (5) applies, within 30 days beginning with the relevant Powered by BravoSolution eSourcing Technology 17 / 20 date mentioned in that paragraph; (b) in any other case, within 6 months beginning with the day after the date on which the contract was entered into. (3) This paragraph applies where a relevant contract award notice has been published in the Official Journal, in which case the relevant date is the day after the date on which the notice was published. (4) For that purpose, a contract award notice is relevant if, and only if— (a) the contract was awarded without prior publication of a contract notice; and (b) the contract award notice includes justification of the decision of the contracting authority to award the contract without prior publication of a contract notice. (5) This paragraph applies where the contracting authority has informed the economic operator of— (a) the conclusion of the contract; and (b) a summary of the relevant reasons, in which case the relevant date is the day after the date on which the economic Powered by BravoSolution eSourcing Technology 17 / 19 operator was informed of the conclusion or, if later, was informed of a summary of the relevant reasons. (6) In paragraph (5), “the relevant reasons” means the reasons which the economic operator would have been entitled to receive in response to a request under regulation 32(9). (7) In this regulation, “contract award notice” means a notice in accordance with regulation 31(1). (8) For the purposes of this regulation, proceedings are to be regarded as started only when the claim form is served in compliance with regulation 47F(1).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2012

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