Annual Service Contracts for Highway Maintenance

Annual Service Contracts for Highway Maintenance

11 Lots. Lot 1 – Carriageway resurfacing works. Lot 2 – Road markings. Lot 3 – Highway weed control.

United Kingdom-Bootle: Highway maintenance work

2015/S 166-302438

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sefton Council
Procurement Unit, c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Internet address(es):

General address of the contracting authority: http://www.sefton.gov.uk

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Sefton Council
Procurement Unit, c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sefton Council
Procurement Unit, c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Tenders or requests to participate must be sent to: Sefton Council
Procurement Unit, c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Liverpool City Council
Cunard Building, 4th Floor, Water Street
L3 1DS Liverpool
UNITED KINGDOM

Wirral Borough Council
Town Hall, Brighton Street, Wallasey
CH44 8ED Wirral
UNITED KINGDOM

Knowsley Metropolitan Borough Council
Municipal Buildings
L36 9UX Huyton
UNITED KINGDOM

St Helens Council
Wesley House, Corporation Street
WA10 1HF St Helens
UNITED KINGDOM

Halton Borough Council
Kingsway, Widnes
WA8 7QF Halton
UNITED KINGDOM

Merseytravel
PO Box 1976
L69 3HN Liverpool
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Annual service contracts for highway maintenance works 1.7.2016 to 30.6.2022 plus 4 optional periods each of 1 year.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKD53

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract specific background information:
Sefton Council is the governing body for the Metropolitan Borough of Sefton in Merseyside with over 1 000 km of highway managed by Sefton Council together with more than 100 bridges and in excess of 31 000 streetlights within the borough. The Authority is one of the five Metropolitan Boroughs of Merseyside.
The borough consists of a coastal strip of land on the Irish Sea, and extends from Bootle in the south, to Southport in the north and in the south-east, extending inland to Maghull. The district is bounded by Liverpool to the south, Knowsley to the south-east and West Lancashire to the east.
Sefton Council delivers a variety of highway works, to maintain and improve the highway network in the borough through a number of annual service contracts.
The existing service contracts are due to expire in June 2016. In order to maintain the existing service provided the Authority is looking to procure new annual service contracts for the duration of 6 years, with a possible extension for a further 4 years dependent upon the performance of the provider.
The Requirement:
The highway maintenance works provided by the Authority have been allocated ‘Lot’ numbers relating to specific maintenance operations, as indicated below.
Lot 1
Carriageway resurfacing works
Lot 2
Road markings
Lot 3
Highway weed control
Lot 4
Signs, nameplates and guardrails
Lot 5
Highway grounds maintenance
Lot 6
Gully cleansing
Lot 7
Not Taken Up
Lot 8
Carriageway and footway surface dressing
Lot 9
Highways and structures minor works
Lot 10
Highway and footway maintenance
Lot 11
Pumping Station maintenance
This section will give the Potential Provider a summary of the broad scope anticipated for each individual Lot. The scope summarised for each Lot should not be treated as exhaustive and should be used for general guidance only to assist the Potential Provider in determining the broad requirements for Lot and the Potential Providers own suitability to apply.
There is no limit to the number of Lots that Potential Providers may apply for.
The Contractor shall be aware that TUPE regulations may apply to some or all of the Lots. Confirmation of any Lots affected and details of TUPE requirements will be provided with the issuing of the Tender Documents. The Contractor shall also refer to PQQ Question A1-7.
It is anticipated that the Contracting Authority for the works procured through the Annual Service Contracts will be Sefton Council. However, Sefton Council reserves the right to allow the following other authorities to procure works through the Contracts:
— Halton Borough Council
— Knowlsey Borough Council
— Liverpool City Council
— Merseytravel
— St Helens Borough Council
— Wirral Borough Council.

II.1.6)Common procurement vocabulary (CPV)

45233139, 34922100, 34928470, 44113810, 44423450, 45233210, 50500000, 77312000, 77314000, 90640000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contract specific background information:
Sefton Council is the governing body for the Metropolitan Borough of Sefton in Merseyside with over 1 000 km of highway managed by Sefton Council together with more than 100 bridges and in excess of 31 000 streetlights within the borough. The Authority is one of the five Metropolitan Boroughs of Merseyside.
The borough consists of a coastal strip of land on the Irish Sea, and extends from Bootle in the south, to Southport in the north and in the south-east, extending inland to Maghull. The district is bounded by Liverpool to the south, Knowsley to the south-east and West Lancashire to the east.
Sefton Council delivers a variety of highway works, to maintain and improve the highway network in the borough through a number of annual service contracts.
The existing service contracts are due to expire in June 2016. In order to maintain the existing service provided the Authority is looking to procure new annual service contracts for the duration of 6 years, with a possible extension for a further 4 years dependent upon the performance of the provider.
The Requirement:
The highway maintenance works provided by the Authority have been allocated ‘Lot’ numbers relating to specific maintenance operations, as indicated below.
Lot 1 Carriageway resurfacing works
Lot 2 Road markings
Lot 3 Highway weed control
Lot 4 Signs, nameplates and guardrails
Lot 5 Highway grounds maintenance
Lot 6 Gully cleansing
Lot 7 Not Taken Up
Lot 8 Carriageway and footway surface dressing
Lot 9 Highways and structures minor works
Lot 10 Highway and footway maintenance
Lot 11 Pumping Station maintenance
This section will give the Potential Provider a summary of the broad scope anticipated for each individual Lot. The scope summarised for each Lot should not be treated as exhaustive and should be used for general guidance only to assist the Potential Provider in determining the broad requirements for Lot and the Potential Providers own suitability to apply.
There is no limit to the number of Lots that Potential Providers may apply for.
The Contractor shall be aware that TUPE regulations may apply to some or all of the Lots. Confirmation of any Lots affected and details of TUPE requirements will be provided with the issuing of the Tender Documents. The Contractor shall also refer to PQQ Question A1-7.
It is anticipated that the Contracting Authority for the works procured through the Annual Service Contracts will be Sefton Council. However, Sefton Council reserves the right to allow the following other authorities to procure works through the Contracts.
— Halton Borough Council
— Knowlsey Borough Council
— Liverpool City Council
— Merseytravel
— St Helens Borough Council
— Wirral Borough Council.
Estimated value excluding VAT:
Range: between 21 100 000 and 53 900 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The core contract period will be followed by 4 optional periods each of 1 year duration.
Provisional timetable for recourse to these options:
in months: 66 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 72 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

On or before the contract commencement date the successful Contractor/s shall submit to the Council a Performance Bond, the form of which will appear in the contract documents. The Bond must be in place prior to the commencement of the works.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Sefton seeks to pay contractors within 30 days nett of a correctly submitted invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As per the PQQ document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP/CM
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.12.2015 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 72 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.8.2015

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