Applicant Tracking Systems Tender

Applicant Tracking Systems Tender

Tender opportunity The London Borough of Sutton being the lead Council of the Local Government Recruitment Partnership is seeking expressions of interest from suitably qualified organisations for the provision of Applicant Tracking Systems (ATS).

United Kingdom-Sutton: Recruitment services

2015/S 174-316732

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Sutton
Civic Offices, St Nicholas Way
For the attention of: Mrs Sarah Mortimer
SM1 1EA Sutton
UNITED KINGDOM
Telephone: +44 2087706035
E-mail: sarah.mortimer@sutton.gov.uk

Internet address(es):

General address of the contracting authority: http://www.sutton.gov.uk/

Address of the buyer profile: https://www.londontenders.org

Electronic access to information: https://www.londontenders.org

Electronic submission of tenders and requests to participate: https://www.londontenders.org

Further information can be obtained from: London Borough of Sutton
Civic Offices, St Nicholas Way
For the attention of: Mrs Sarah Mortimer
SM1 1EA Sutton
UNITED KINGDOM
Telephone: +44 2087706035
E-mail: sarah.mortimer@sutton.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Sutton
Civic Offices, St Nicholas Way
For the attention of: Mrs Sarah Mortimer
SM1 1EA Sutton
UNITED KINGDOM
Telephone: +44 2087706035
E-mail: sarah.mortimer@sutton.gov.uk

Tenders or requests to participate must be sent to: London Borough of Sutton
Civic Offices, St Nicholas Way
For the attention of: Mrs Sarah Mortimer
SM1 1EA Sutton
UNITED KINGDOM
Telephone: +44 2087706035
E-mail: sarah.mortimer@sutton.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see VI.3) Additional information
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Local Government Recruitment Partnership (LGRP) — Lot 5 — Applicant Tracking Systems (ATS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Tender opportunity The London Borough of Sutton (Sutton Council) being the lead Council of the Local Government Recruitment Partnership (LGRP) is seeking expressions of interest from suitably qualified organisations for the provision of Applicant Tracking Systems (ATS) which will cover Lot 5 of the LGRP Contract Framework. Lots 1 — 4 of the LGRP framework have been let as separate framework agreements. The contract will initially be for a period of 2 years commencing on 1.4.2016 with the option to extend the contract for a further 2 years in 12-monthly intervals (2+1+1), at the discretion of the Council. The Council is tendering this contract through the London Tenders e-tendering portal, our method of advertising and managing contract opportunities. Prospective Tenderers are advised to register their interest by going to https://www.londontenders.org/procontract/supplier.nsf Social Value is the added benefit to the community following a commissioning/procurement process over and above the direct purchasing of goods, services and outcomes. It shall be a requirement for organisations to work with the Council in delivering and measuring Social Value throughout the lifetime of this agreement. Sutton Council currently contracts with a diverse group of voluntary, statutory and private sector providers and encourages a range of organisations, regardless of size, to apply for this provision. We are committed to creating jobs and training opportunities through our supply chain. A pre-qualification questionnaire is available on the portal which the Council shall evaluate to identify the shortlisted suppliers to be invited to tender. It is the opinion of the London Borough of Sutton that TUPE will not apply to Lot 5 of the LGRP Contract Framework. The Council shall not be bound to accept the lowest cost or any tender, and reserves the right to accept all or part of your tender. The award of contract shall be based on the most economically advantageous tender submitted. Deadline for expressions of interest and submission of a completed pre-qualification questionnaire is 12:00 noon on Friday 28.8.2015.

II.1.6)Common procurement vocabulary (CPV)

79600000, 48450000, 72260000, 72250000, 79630000, 72212450

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

TENDER OPPORTUNITY The London Borough of Sutton (Sutton Council) being the lead Council of the Local Government Recruitment Partnership (LGRP) is seeking expressions of interest from suitably qualified organisations for the provision of Applicant Tracking Systems (ATS) which will cover Lot 5 of the LGRP Contract Framework. Lots 1 — 4 of the LGRP framework have been let as separate framework agreements. The contract will initially be for a period of 2 years commencing on 1.4.2016 with the option to extend the contract for a further 2 years in 12-monthly intervals (2+1+1), at the discretion of the Council. The Council is tendering this contract through the London Tenders e-tendering portal, our method of advertising and managing contract opportunities. Prospective Tenderers are advised to register their interest by going to https://www.londontenders.org/procontract/supplier.nsf Social Value is the added benefit to the community following a commissioning/procurement process over and above the direct purchasing of goods, services and outcomes. It shall be a requirement for organisations to work with the Council in delivering and measuring Social Value throughout the lifetime of this agreement. Sutton Council currently contracts with a diverse group of voluntary, statutory and private sector providers and encourages a range of organisations, regardless of size, to apply for this provision. We are committed to creating jobs and training opportunities through our supply chain. A pre-qualification questionnaire is available on the portal which the Council shall evaluate to identify the shortlisted suppliers to be invited to tender. It is the opinion of the London Borough of Sutton that TUPE will not apply to Lot 5 of the LGRP Contract Framework. The Council shall not be bound to accept the lowest cost or any tender, and reserves the right to accept all or part of your tender. The award of contract shall be based on the most economically advantageous tender submitted. Deadline for expressions of interest and submission of a completed pre-qualification questionnaire is 12:00 noon on Tuesday 1.9. 2015.

II.2.2)Information about options

Options: yes
Description of these options: The contract will initially be for a period of two (2) years commencing on 1st April 2016 with the option to extend the contract for a further two (2) years in 12-monthly intervals (2+1+1), at the discretion of the Council.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.
Minimum level(s) of standards possibly required: Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.
Minimum level(s) of standards possibly required:
Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 14
Objective criteria for choosing the limited number of candidates: Please refer to the Pre-Qualifying Questionnaire and Invitation to Tender documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9YLK-J6570N
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.10.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority is tendering this contract through the London Tenders Portal. Prospective tenderers are advised to register their interest by going tohttps://www.londontenders.org/procontract/supplier.nsf/ entering the following ID X. The terms and conditions submitted with the documentation may be subject to minor changes before the Invitation to tender stage begins. An amended version of the terms and conditions is expected to be available from shortly.The contracting authority is purchasing on behalf of other contracting authorities: information on those contracting authorities is provided below: Regions in England: Reference may be made to the 9 highest tier of Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London, or to individual administering Councils: Use the hyper-link for more information:http://www.communities.gov.uk/documents/statistics/pdf/1622442.pdfNorthern Ireland: Administered across 26 Districts of Northern Ireland: Use the hyper-link for more information: http://www.nidirect.gov.uk/local-councils-in-northern-irelandScotland: Administered across 32 Council areas: Use the hyper-link for more information: http://www.scotland.gov.uk/Publications/2012/02/2421/1Wales: Administered across 22 Council areas: Use the hyper-link for more information: http://www.wlga.gov.uk/authoritiesLGRP Member Authorities: Use the hyper-link for more information:http://www.lgrp.co.uk/#!about/c1enrLocal Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users) — please refer to the links in the relevant Sections above entitled: Regions in England; Northern Ireland; Scotland; Wales. Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. Schools in England: Use the hyper-link for more information: https://www.gov.uk/find-school-in-englandScottish Schools Online: Click here for more information: Use the hyper-link for more information:http://www.educationscotland.gov.uk/scottishschoolsonline/Schools in Wales: Use the hyper-link for more information:http://gov.wales/statistics-and-research/address-list-of-schools/?lang=enSchools Database Northern Ireland: Use the hyper-link for more information:http://apps.deni.gov.uk/appinstitutes/instmain.aspxAcademies: Use the hyper-link for more information:https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-developmentUniversities and Colleges: Use the hyper-link for more information: http://unistats.direct.gov.uk/institutions/Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: UK Police: Use the hyper-link for more information:http://www.police.uk/forces.htmPolice Service of Northern Ireland: Use the hyper-link for more information:http://www.psni.police.uk/index.htmPolice Service of Scotland: http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotlandUK Fire Brigades: Use the hyper-link for more information:http://www.fire.org.uk/fire-brigades.htmlNorthernIreland Fire and Rescue Service: Use the hyper-link for more information:http://www.nifrs.org/areas-districts/Maritime and Coastguard Agency: Use the hyper-link for more information: http://www.mcga.gov.uk/c4mca/mcga07-home.htmScottish Fire and Rescue Service: Use the hyper-link for more information: http://www.firescotland.gov.uk/your-area.aspxNHS Bodies, the HSC (Northern Ireland) and Ambulance Services: NHS England: Use the hyper-link for more information: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxHealth and Social Care in Northern Ireland: Use the hyper-link for more information: http://www.hscni.net/index.php?link=trustsNHS Scotland: http://www.show.scot.nhs.uk/organisations/ Scottish Ambulance Service: Use the hyper-link for more information: http://www.scottishambulance.com/TheService/organised.aspx NHS Wales: Use the hyper-link for more information: http://www.wales.nhs.uk/nhswalesaboutus/structureGovernment Departments and Agencies — Public Sector National Classification Guide: Use the hyper-link for more information: http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664 (choose: Public Sector Classification Guide)Registered Charities: The Charity Commission — England and Wales: Use the hyper-link for more information:http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspxThe Scottish Charity Regulator: Use the hyper-link for more information: http://www.oscr.org.uk/The Charity Commission for Northern Ireland:http://www.charitycommissionni.org.uk/Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. Use the hyper-link for more information:http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 days standstill period prior to the award of the framework and will be communicated to all participating tenderers. The period allows unsuccessful tenderers to seek further debrief clarification, if applicable.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.9.2015

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