Application Management Tender

Application Management Tender

Provide application hosting and event IT support services.

United Kingdom-Manchester: IT services: consulting, software development, Internet and support

2017/S 095-186933

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Police and Crime Commissioner for Greater Manchester
GB 183 0464 15
Force Headquarters, Central Park, Northampton Road
Manchester
M40 5BP
United Kingdom
Contact person: Steven Ho
E-mail: Steven.Ho@gmp.police.uk
NUTS code: UKInternet address(es):Main address: http://www.gmp.police.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19918&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19918&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision for application hosting and event IT support services.

Reference number: A0373

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police & Crime Commissioner for Greater Manchester are seeking for suitable service providers to support the delivery of UK event accreditation. The procurement will be split into 2 separate lots, bidders are allowed to bid for 1 or more lots.

Lot 1: Provision of an application management service to provide the hosting, management, maintenance, and further development of a suite of bespoke applications used for the accreditation of attendees at events throughout the UK mainland.

Lot 2: Provision of onsite and remote IT support services to UK based events. The supplier is required to provide and arrange the relevant secure network infrastructure and the necessary hardware, peripherals, and software to allow on site accreditation and barcode scanning at gate entry points. 24/7 support for the infrastructure for the duration of the events is also required.

II.1.5)Estimated total value

Value excluding VAT: 12 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

GMP Police reserves the right to award up to a maximum of 2x Lots to one tenderer.

II.2)Description

II.2.1)Title:

Lot 1: Provision of an application management service to provide the hosting, management, maintenance.

Lot No: Lot 1

II.2.2)Additional CPV code(s)

48170000
48800000
72200000
72300000
72500000
72700000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 1: Provision of an application management service to provide the hosting, management, maintenance, and further development of a suite of bespoke applications used for the accreditation of attendees at events throughout the UK mainland. The applications are written in IBM Domino and IBM Notes, and as such a comprehensive knowledge of these is required.

The contract duration will be for a maximum period of 5 years, three of which will be on a fixed term basis. Followed by an option to extend for a further 2 years on a 1+1 basis subject to performance and meeting GMP’s requirements of the contract.

The anticipated budget range for this procurement is approx. 100 000 GBP — 250 000 GBP per annum, as a combined total for delivery of both lots.

Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents.

This is a EU Open tender process, completed tenders must be returned through the same e-tendering system. And all clarification responses raised must also be put through the Blue Light portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents. This is a EU Open tender process, completed tenders must be returned through the same e-tendering system.

II.2)Description

II.2.1)Title:

Lot 2: Provision of onsite and remote IT support

Lot No: 2

II.2.2)Additional CPV code(s)

48170000
48800000
72200000
72300000
72500000
72700000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2: Provision of onsite and remote IT support services to UK based events. The supplier is required to provide and arrange the relevant secure network infrastructure and the necessary hardware, peripherals, and software to allow on site accreditation and barcode scanning at gate entry points. 24/7 support for the infrastructure for the duration of the events is also required.

The contract duration will be for a maximum period of 5 years, three of which will be on a fixed term basis. Followed by an option to extend for a further 2 years on a 1+1 basis subject to performance and meeting GMP’s requirements of the contract.

The anticipated budget range for this procurement is approx. 100 000 GBP — 250 000 GBP per annum, as a combined total for delivery of both lots.

Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents.

This is a EU Open tender process, completed tenders must be returned through the same e-tendering system. And all clarification responses raised must also be put through the Blue Light portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The performance of the contract is subject to particular conditions: yes.

Description of particular conditions: As specified within the tender documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/06/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/06/2017
Local time: 17:00
Place:

Greater Manchester Police Contracts and Procurement department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This tender process will be carried out using Bluelight, a third party e-tendering system. In order to express an interest and potentially tender for this opportunity you must first register your company details on the following website: https://www.bluelight.gov.uk. There is no fee to register and no subscription charge. Tender documentation will only be made available via Bluelight. You are not required to contact the Procurement Department at Greater Manchester Police directly to express interest in this tender opportunity. For details of other contracting authorities on whose behalf this contract will be awarded, please see the tender document on Bluelight Supplier contact with Greater Manchester Police, about any matter relating to this procurement,must be made via the messaging facility within Bluelight. No other methods of communication will receive a response. No requests should be directed to any other officer or employee of the Commissioner, or its advisors or any other statutory body, without the Commissioner‘s prior written agreement. This applies during the whole period of the open tender process.

The Authority expressly reserves the rights:

(i) Not to award any contract as a result of the procurement process commenced by publication of this notice.

(ii) To make whatever changes it may see fit to the content and structure of the tendering competition.

(iii) To award (a) contract (s) in respect of any part (s) of the supplies/services covered by this notice, and

(iv) To award contract (s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

Greater Manchester Police
Police and Crime Commissioner for Greater Manchester
Manchester
United Kingdom
E-mail: procurement@gmp.police.ukInternet address:http://www.gmp.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/05/2017

 

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