Appoint Supplier to Provide a Full Time On-Site Energy Manager
This procurement process will result in the appointment of a suitably qualified contractor with the relevant experience and capability to provide a full time on site Energy Manager service.
United Kingdom-Edinburgh: Energy-management services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
National Library of Scotland
George IV Bridge
Contact point(s): Estates
For the attention of: Jack Plumb
EH1 1EW Edinburgh
Telephone: +44 1316233700
Fax: +44 1316233701
General address of the contracting authority: http://www.nls.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This procurement process will result in the appointment of a suitably qualified contractor with the relevant experience and capability to provide a full time on site Energy Manager service, together with BMS support services to work alongside and in partnership with the Library’s Estates Team in Edinburgh.
The contract will be awarded under the terms and conditions of NEC 3 2013 term service short contract.
Bidders are required to have had previous experience in providing full time on site Energy Manager services in either of the following environments; within an archive / art gallery / museum or within a similar closely controlled environment (24/7), e.g. a data server centre, as well as providing a BMS contractor either from within its own organisation or as a subcontractor (s) undertaking all ppm, reactive maintenance and minor new works on a number of BMS installations, installed throughout the NLS Estate.
The existing BMS installations are Trend, (George IV Bridge, Causewayside and Lawnmarket), and Priva (Kirkintilloch), therefore the successful Bidder and or its subcontractor shall require to be fully licenced and approved suppliers for both of these BMS installations.
It is anticipated that the contract will be let for a 1 year term with the expectation that it will be extended year on year for a maximum of 7 years by mutual agreement based on continued business need, budget availability and the provider’s satisfactory performance. The anticipated contract commencement date is 1.1.2016.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=345125
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
71314200, 71314000, 71314300, 50700000, 50710000, 50711000, 50712000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Based on historical spend analysis it is anticipated that the estimated contract value for the full anticipated 7 year period will be in the range of 350 000 to 450 000 GBP.
Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions
Description of particular conditions: The terms and conditions of contract shall be NEC 3.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: All as detailed in the pre-qualification questionnaire available for download.
All as detailed in the pre-qualification questionnaire available for download.
Minimum level(s) of standards possibly required:
All as detailed in the pre-qualification questionnaire available for download.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Following the PQQ evaluation it is anticipated that a minimum of 5 and maximum of 6 candidates will be invited to tender for the Contract. The maximum of six candidates, who achieve the highest scores across the criteria (and assuming the pre-determined minimum quality threshold of 50 % is achieved) and those who achieve the quality threshold within the technical questions detailed in the evaluation section of the evaluation form, will be invited to provide a tender for the Contract.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 77-136273 of 21.4.2015
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
Bidders must register interest in this contract opportunity through the Public Contracts Scotland (PCS) portal — www.publiccontractscotland.gov.ukThe pre-qualification questionnaire (PQQ) documentation is available for download from there. Bidders should submit their completed pre-qualification questionnaires through the secure postbox on Public Contract Scotland no later than the deadline indicated. On completion of submission an e-mail confirmation will be sent to the sender. If you do not receive this e-mail please contact Public Contract Scotland (+44 8445610673) before the deadline.
Dates and other information contained in this notice are communicated as being indicative and may be subject to change.
The contracting authority does not bind itself to accept the lowest or any offer.
The contracting authority will not be liable for any cost incurred by those expressing an interest in or tendering for this contract.
Any contract awarded will be subject to the law of Scotland.
In addition bidders who wish to be considered shall also send three printed copies of their completed PQQ submission to arrive not later than 10:00 hrs on 9.6.2015 clearly marked for the attention of:
Procurement and Contracts Manager, National Library of Scotland, 320 Lawnmarket, Edinburgh, EH1 2PJ.
Requests to participate is by way of submitting a completed PQQ only.
(SC Ref: 345125).
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: