Appointment of a Childcare Voucher Provider to the NI Civil Service

Appointment of a Childcare Voucher Provider to the NI Civil Service

The current contract for the Northern Ireland Childcare Voucher Scheme was let in February 2007. The contract is due to expire at the end of February 2013.

UK-Belfast: Financial consultancy, financial transaction processing and clearing-house services

2012/S 247-407894

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Tony Harvey
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 2890816412
E-mail: tony.harvey@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Appointment of a Childcare Voucher Provider to the NI Civil Service
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Northern Ireland
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The current contract for the Northern Ireland Childcare Voucher Scheme was let in February 2007. The contract is due to expire at the end of February 2013. The contract is open for use of staff within Northern Ireland Civil Service (NICS) departments. (The contract was later varied to cater for staff in other public bodies such as The Police Service of Northern Ireland (PSNI)). The new contract will cater for staff in NICS departments and other listed Public Bodies.
A salary sacrifice childcare voucher scheme is a government scheme regulated by Her Majesty’s Revenue and Customs (HMRC) under which employees can opt to give up or sacrifice part of their salary in return for receiving childcare vouchers. The salary that is given up in this way in exempt from Income tax and National Insurance contributions up to a limit which is currently no more than £243 per month or £55 per week.
Currently around 800 NICS employees participate on the Scheme together with approximately 700 employees in the public bodies. In the last financial year the amount sacrificed by both NICS and public service employees was over £3.2m. The operation of the scheme requires the services on a specialist voucher provider company. The contract will run for an initial period of 3 years with 2 further options to extend of 1 year each.
II.1.6)Common procurement vocabulary (CPV)

66170000, 85311300, 80110000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Currently around 800 NICS employees participate on the Scheme together with approximately 700 employees in the public bodies. In the last financial year the amount sacrificed by both NICS and public service employees was over £3.2m. The operation of the scheme requires the services on a specialist voucher provider company. The contract will run for an initial period of 3 years with 2 further options to extend of 1 year each.
The Service Provider will be required to deliver the following services:
The operation of a salary sacrifice childcare voucher scheme;
Promotion of the scheme in Northern Ireland; and
Provision of advice and guidance.
Employees from the following bodies will be eligible to use this contract;
Department of Agriculture & Rural Development
Forest Service
Rivers Agency
Department of Culture, Arts & Leisure
Department of Education
Department of Employment & Learning
Department of Enterprise, Trade & Development
Department of the Environment
Driver & Vehicle Agency
Northern Ireland Environment Agency
Department of Finance & Personnel
Land and Property Service
Northern Ireland Statistics & Research Agency
Department of Health, Social Services & Public Safety
Department for Regional Development
Department for Social Development
Social Security Agency
Office of the First & Deputy First Minister
Public Prosecution Service for Northern Ireland
Department of Justice
Compensation Agency
Forensic Service Northern Ireland
Northern Ireland Courts & Tribunals Service
Northern Ireland Prison Service
Youth Justice Agency
Agri-food and Biosciences Institute
Commission for Victims & Survivors for Northern Ireland
Electoral Office for Northern Ireland
Equality Commission for Northern Ireland
Invest Northern Ireland
Labour Relations Agency
Northern Ireland Audit Office
Northern Ireland Authority for Utility Regulation
Northern Ireland Fire & Rescue Service
Northern Ireland Law Commission
Northern Ireland Policing Board
Police Service of Northern Ireland
Probation Board for Northern Ireland
Estimated value excluding VAT: 750 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required: As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required:
As outlined in the Tender documents which can be accessed at the following address; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
10732
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.2.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 1.2.2013 – 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts
Regulations (SI 2005 No 6) ***(DELETE AS APPROPRIATE)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2012

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