Appointment of Design and Contract Management Services

Appointment of Design and Contract Management Services

Design consultancy services. Stoke-on-Trent City Council has been successful with a round 2 Heritage Lottery Fund grant application (Parks for People programme) for the comprehensive restoration of historic Hanley Park.

United Kingdom-Stoke-on-Trent: Design consultancy services

2015/S 172-313028

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Corporate Procurement, Civic Centre, Glebe Street
For the attention of: Theresa Bill
ST4 1HH Stoke-on-Trent

Internet address(es):

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Appointment of Design and Contract Management Services, Hanley Park.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Design consultancy services. Stoke-on-Trent City Council has been successful with a round 2 Heritage Lottery Fund (HLF) grant application (Parks for People programme) for the comprehensive restoration of historic Hanley Park (including its Cauldon Grounds ‘Annex’). The Council is now seeking to commission appropriate design and contract management services at the earliest opportunity in order to commence the timely implementation of the restoration project.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 360 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 14.12.2015. Completion 31.10.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: See invitation to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.10.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. This tender is being conducted through the Bravo e-Tendering portal, Project 18864, itt30056. To receive the documents, please follow the instructions below.
This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.
The web address for Bravo Solution is

You will have to register and follow the instructions below:
Suppliers Instructions How to Tender:
1. Register your company on the IEWM e-Tendering portal (this is only required once):

— Browse to the e-Sourcing portal:

— Click the ‘Click Here to Register’ link,
— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Responding to the tender:
— Login to the portal with your username/password,
— Click the ‘Open Access ITTs’ link (These are ITTs open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page,
— This will move the ITT into your ‘My ITTs’ page (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box,
— Click my response to see all other questions,
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason, if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help or the BravoSolution help desk is available Monday-Friday (8:00-18:00) on:

1. email:

2. Phone: +44 8003684850/ Fax: +44 2070800480.
To view this notice, please click here:

GO Reference: GO-201592-PRO-7013304.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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