Appointment of facilities management contractor

Appointment of facilities management contractor

Queens University Belfast wishes to appoint an experienced building and facilities management service provider to implement a comprehensive maintenance solution for building, mechanical & electrical services for the student plus directorate.

UK-Belfast: repair and maintenance services of building installations

2012/S 234-385204

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen’s University Belfast
Purchasing Office, University Road
For the attention of: Jeremy Currie
BT7 1NN Belfast
UNITED KINGDOM
Telephone: +44 2890973026
E-mail: j.currie@qub.ac.uk
Fax: +44 2890971390

Internet address(es):

General address of the contracting authority: www.qub.ac.uk

Address of the buyer profile: www.qub.ac.uk/po

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
QUB/1248/12 – appointment of facilities management contractor building, mechanical and electrical services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Queens University Belfast.
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Queens University Belfast wishes to appoint an experienced building and facilities management service provider to implement a comprehensive maintenance solution for building, mechanical & electrical services for the student plus directorate.
Please refer to the tender documents for further details.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50711000, 50712000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The services comprise the execution of the planned, reactive and emergency maintenance, statutory inspection and test and management of the Facilities within the Student Plus areas of Queens University Belfast and covering the equipment including, but not limited to, the following.
All building electrical services including, but not limited to; fault finding and minor repair of electrical circuits, Lighting, Students PAT where requested, emergency lighting, all external and street lighting.
All building mechanical services including, but not limited to, air handling units, air conditioning units, boilers, heat generators and associated flue systems, including water treatment.
All domestic hot and cold water services, Ducting, air distribution and dampers, immersion heaters, pressurisation systems, pumps and motors, plate heat exchangers, safety valves, automatic/sliding doors, sanitary and waste water plumbing, building management systems reactive only, internal and external drainage including rainwater services, CHP units daily routine inspections and initial response only, Standby generators daily routine inspections and initial response only, Borewell inspection of treatment system only, Swimming pools and all associated services, All cooker and kitchen extract systems including canopies, Routine building fabric maintenance, Oil storage tanks inspection.
Routine and planned maintenance is undertaken in regular working hours, defined as between 8:00 and 18:00 hours Monday to Friday excluding bank and public holidays.
Estimated value excluding VAT: 3 125 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The appointment will initially be for three years with provision for an optional additional two 12 month extensions, subject to agreement and satisfactory performance.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the tender documents for details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The criteria for qualitative selection and full details of the information required are included in the vendor questionnaire. The completed questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The criteria for qualitative selection and full details of the information required are included in the vendor questionnaire. The completed questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.
Minimum level(s) of standards possibly required: The criteria for qualitative selection and full details of the information required are included in the vendor questionnaire. The completed questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The criteria for qualitative selection and full details of the information required are included in the vendor questionnaire. The completed questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.
Minimum level(s) of standards possibly required:
The criteria for qualitative selection and full details of the information required are included in the vendor questionnaire. The completed questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Organisational resources, professional technical ability and quality assurance 20 %.
Insurances and judgements 5 %.
Health & safety 15 %.
Relevant experience and contract performance 50 %.
Environmental management 10 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QUB/1248/12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.1.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The pre-qualification questionnaire and associated documents are located at the following web site: https://in-tendhost.co.uk/queensuniversitybelfast. To participate in this and any future QUB tenders, you will be required to register your company details on this web site. When registering please make sure the `publish e-mail address` field is completed accurately. This is the e-mail address which will receive automated e-mails from the system including details on tender progress.

When you have done this you will then be able to access the current tenders area of the web site. Go to the relevant tender from the list and express an interest by clicking on the red button, `express interest`. You will then be informed by automated e-mail once your expression of interest has been accepted by the University and that you may then access the tender documents by logging into web site again and going to the `my tenders` area of the web site. Again click on the relevant tender and access the documents by clicking on the red button `view documents`.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Lodging of appeals: precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.11.2012

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