Appointment of Multi Disciplinary Design Team

Appointment of Multi Disciplinary Design Team

The University of Cambridge is looking to appoint a multi disciplinary design team for the provision of a new storage and retrieval facility of low use archive material for the University Library.

United Kingdom-Cambridge: Architectural, construction, engineering and inspection services

2015/S 135-248836

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
c/o Estate Management, 74, Trumpington Street
For the attention of: Mr Luigi Scalera, Project Manager
CB2 1RW Cambridge
UNITED KINGDOM
Telephone: +44 1223337770
E-mail: luigi.scalera@admin.cam.ac.uk
Fax: +44 1223766486

Internet address(es):

General address of the contracting authority: http://www.admin.cam.ac.uk/offices/em

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education / research

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

University Library Off Site Store MP00024.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Cambridge is looking to appoint a multi disciplinary design team for the provision of a new storage and retrieval facility of low use archive material for the University Library.
The building is to be located on a business park estate outside Ely, Cambridegshire.
The procurement of works will be a 2-stage design and construct basis.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71300000, 71311000, 71420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Expressions of interest only are required at this stage from contractors for a multi-disciplinary team led by an Architectural Consultant for full design and technical services (architectural services, Structural Engineering services, Mechanical Electrical and Public Health Services, landscape architecture services, related specialist technical services) for the provision of a new building for the long term storage of low-use library archive material.
The key requirements for the project brief are:
1) Controlled internal environmental conditions for archive storage to BS PD 5454:2012.
2) Effective electronic management system for cataloguing and retrieval of stored material.
3) Racking systems to provide maximum density of storage.
4) Structural System Developed around racking to maximise usable volume.
The building required is a single storey structure maximum height 12 m with a total floor area of approximately 4 800 m². The site has outline planning consent for the proposed use and scale of building.
The design team will be novated to the contractor at the completion of RIBA Stage 3.
The contractor will be engaged on a 2 stage design develop and construct contract.
The services will be to deliver the project through all RIBA work stages initiating from a feasibility study undertaken by others.
Estimated value excluding VAT: 8 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and or suitable performance bond or bank guarantees to secure any advance payments/warranty or maintenance as felt appropriate. Collateral warranties to the University and third party funders may also be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the tender documents which will be provided to those selected to be invited to tender for the project.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be included in the tender documents which will be provided to those selected to be invited to tender for the project.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The response to this notice must demonstrate the Contractors suitability and capability to undertake the project. To be considered for this work the submission must provide the following details and/or demonstrate compliance in the following areas III.2.2, III.2.3.
1) Records of turnover for the previous three year period and annual published accounts for the previous three years for the principal consultants.
2) The design team is required to have a combined annual turnover in excess of 2 000 000 GBP.
3) Evidence of appropriate insurance including Professional Indemnity Insurance and Public Liability insurance cover for 10 000 000 GBP for the design team as a whole.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. Records of turnover for the previous three year period and annual published accounts for the previous three years for the pricipam consultants.
2. The design team is required to have a combined annual turnover in excess of 2 000 000 GBP
3. Evidence of appropriate insurance including, Professional Indemnity insurance cover for 10 000 000 GBP for the design team as a whole.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Provide the full name and business address for the Lead Consultant.
2. Provide names of the consultant companies making up the project team consortium.
3. Demonstrate capability to service a project in the Cambridge/Ely area.
4. Demonstrate possession of the necessary resources, capability, capacity and management to undertake the work over the period stated.
5. Demonstrate recent relevant experience on projects of a similar type, scale and complexity.
6. Provide CVs of key staff to be responsible for delivering this project.
7. Demonstrate specialist expertise in archive conservation projectst o BS PD 5454:2012
8. Demonstrate ability to control financial, quality and programme risks.
9. Demonstrate ability to contribute to value management and value engineering processes.
10. Demonstrate experience of undertaking 2 stage design develop and construct projects.
11. Demonstrate experience in sustainability and low energy buildings.
12. Demonstrate experience of projects delivered through BIM technologies.
13.Demonstrate quality management systems BS EN ISO 9001.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: The strength and quality of responses to the requirements of III.2.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MP00024

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of interest only are required at this stage from the service providers wishing to be considered for inclusion on the tender list for this project. Please note that a pre-tender questionnaire will not be issued and therefore information identified herein under 111.2 must be submitted in the expression of interest. A short list 4 to 6 service providers will be compiled based on the response to this Notice, judged against the criteria listed herein under 111.2. The short listed service providers will be invited to submit a tender for the work and attend a selection interview. On the basis of the tender returns and responses given at the interview, measured against criteria note in IV.2, a selection will be made for the service provider to undertake this project. The awarding authority does not bind itself to accept either the lowest or any bid, and will not be held responsible for costs incurred by the bides. Submissions in response to this notice must not extend more than twenty pages of A4, electronic copies will not be accepted. All discussions and correspondence will be conducted in English. The contract will be subject to English Law. Please note that no further information regarding this tendering exercise is available at this time.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.7.2015

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