Arboricultural and Major Tree Works Framework – Cambridgeshire

Arboricultural and Major Tree Works Framework – Cambridgeshire

Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries. 

United Kingdom-Cambridge: Agricultural, forestry, horticultural, aquacultural and apicultural services

2018/S 125-285333

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

LGSS Procurement on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom
Contact person: Mr Ian Gower
Telephone: +44 1223715345
E-mail: ian.gower@cambridgeshire.gov.uk
NUTS code: UKHInternet address(es):Main address: https://www.lgss.co.uk/about/

Address of the buyer profile: https://www.lgss.co.uk/about/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.lgssprocurementportal.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.lgssprocurementportal.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Arboricultural and Major Tree Works Framework

Reference number: DN345828

II.1.2)Main CPV code

77000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries. The Council manages around 150 000 trees in educational settings not including those on the highway, or other land — properties. In addition the County Council is delivering a service to academies to ensure that tree stock is maintained to a healthy standard. The framework will encompass a wide range of tree maintenance to ensure the upkeep the existing trees stock in line with the Councils’ landlord responsibilities.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries. The Council manages around 150 000 trees in educational settings not including those on the highway, or other land — properties. In addition the County Council is delivering a service to academies to ensure that tree stock is maintained to a healthy standard. The framework will encompass a wide range of tree maintenance to ensure the upkeep the existing trees stock in line with the Councils’ landlord responsibilities.

This Framework is open for use by all of LGSS (and subject to clause 1.3.2 below) including:

— partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture,

— New LGSS customers seeking to utilise LGSS frameworks on an independent third party basis,

— any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes,

— any companies or organisations set up by participants in LGSS,

— any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes), and

— any Public Body outlined in either Part I or Part II of the Local Authorities (Goods and Services) (Public Bodies) Order 1972. Details of these can be found at http://www.legislation.gov.uk/uksi/1972/853/made.

Northamptonshire County Council operates a federated model whereby a number of organisations have been created to deliver services on behalf of NCC. These organisations currently include Olympus Care Services (OCS), First for Wellbeing (FfW), and the Children’s Trust. For all intents and purposes, these organisations form a collective NCC Group and as such have access to use contracts entered into by NCC.

Whilst this framework is open to all of LGSS’ partners and customers etc.as detailed at 1.1, this framework is primarily for use across Cambridgeshire, and in particular Cambridgeshire Schools. A document detailing the schools within Cambridgeshire is included as a separate document.

It is difficult to predict the exact value of this contract as the Authorities’ requirements are likely to vary over the contract term, but it is estimated that the total value will not be less than 320 000 GBP or greater than 500 000 GBP; this higher figure to allow for other bodies as above to access this framework.

There will be no guarantee of work or volume of work to be given under this framework contract.

It is envisaged that the framework will consist of between 4-6 providers (depending on the quality and closeness of Tender submissions), with work, the order being:

— ranking,

— packaged up and issued as mini-competitions through this framework, with the criteria for the mini competitions ranging from a Quality / Price evaluation between 60 % Price 40 % Quality up to 40 % Quality and 60 % Price depending on required outcomes for each package of work,

— emergency

Rates submitted as part of this main Tender process shall be capped for all subsequent mini-competitions, with providers given the option to go below but not above their submitted rates. Such capped rates shall be held firm for the full 4 years of the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 460 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 01/08/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Mr P White
OCT1006, LGSS Procurement Shire Hall, Castle Hill
Cambridge
United Kingdom

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2006 Nº 5) providefor aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in theHigh Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

VI.4.4)Service from which information about the review procedure may be obtained

Mr P White
OCT 1006, LGSS Procurement, Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom

VI.5)Date of dispatch of this notice:

28/06/2018

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