Arboricultural and Major Tree Works Framework

Arboricultural and Major Tree Works Framework

LGSS on behalf of Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries.

United Kingdom-Cambridge: Tree pruning and hedge trimming

2015/S 177-321470

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LGSS on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cambridgeshire.gov.uk/

Address of the buyer profile: http://www.cambridgeshire.gov.uk/info/20092/business_with_the_council/37/doing_business_with_the_council/2

Electronic access to information: https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://www.lgssprocurementportal.co.uk/procontract/NBC/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: LGSS on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: LGSS on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

Tenders or requests to participate must be sent to: LGSS on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
For the attention of: Mr Jon Collyns
CB3 0AP Cambridge
UNITED KINGDOM
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Arboricultural and Major Tree Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 420 000 and 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

LGSS on behalf of Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries. The Council manages around 150 000 trees in educational setting not including those on the highway, or other land — properties .The framework will encompass a wide range of tree maintenance to ensure the upkeep the existing trees stock in line with the councils landlord responsibilities.
This Framework is open to all of LGSS including:
i. Partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council, Norwich City Council and Northampton Borough Council) who participate in LGSS’ shared services venture;
ii. Existing and new customers of LGSS;
iii. Any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County and Northamptonshire County);
iv. Any companies or organisations set up by participants in LGSS;
v. Any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County and Northamptonshire County); and
vi. Members of the local authority purchasing group, Central Buying Consortium (CBC).

Further information about CBC can be found on the website address below: www.cbconline.org.uk/

This framework is for 3 years, with no further option to extend.
Whilst this framework is open to all of LGSS’ partners and customers etc. as detailed above, this framework is primarily for use across Cambridgeshire, and in particular Cambridgeshire Schools.
It is difficult to predict the exact value of this contract as the Authorities’ requirements are likely to vary over the contract term, but it is estimated that the total value will not be less than 420 000 GBP or greater than 800 000 GBP; this higher figure to allow for other bodies as above to access this framework.
There will be no guarantee of work or volume of work to be given under this framework contract
It is envisaged that the framework will consist of between 3-5 providers (depending on the quality and closeness of Tender submissions), with work packaged up and issued as minicompetitions through this framework, with the criteria for the minicompetitions ranging from a Quality/Price evaluation between 80 % — Price and 20 % — Quality; up to 80 % — Quality and 20 % Price depending on required outcomes for each package of work.
Rates submitted as part of this main Tender process shall be capped for all subsequent minicompetitions, with providers given the option to go below but not above their submitted rates.

II.1.6)Common procurement vocabulary (CPV)

77340000, 03452000, 77341000, 77211500, 77211300, 77211400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per issued documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per issued documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per issued documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per issued documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per issued documents.
Minimum level(s) of standards possibly required: As per issued documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per issued documents.
Minimum level(s) of standards possibly required:
As per issued documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9TT5-JTY4TY
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: LGSS Procurement will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in part I.1) If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.9.2015

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