Arboricultural Framework Agreement

Arboricultural Framework Agreement

Elmbridge Borough Council wishes to select a maximum of 3 providers to the framework for Arboricultural Services.

United Kingdom-Esher: Tree-maintenance services

2015/S 108-196213

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Elmbridge Borough Council
Civic Centre
For the attention of: Mahomed Ladha
KT10 9SD Esher
UNITED KINGDOM
Telephone: +44 1372474130
E-mail: mladha@elmbridge.gov.uk

Internet address(es):

General address of the contracting authority: www.elmbridge.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EBC-ML-Arboricultural Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 160 000 and 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

Elmbridge Borough Council wishes to select a maximum of 3 providers to the framework for Arboricultural Services. Applications are invited from suitably qualified and experienced organisations who wish to provide Arboricultural Services to Elmbridge Borough Council to join the Framework Agreement. The Services comprise of arboricultural works to trees throughout the boroughs open spaces and land holdings. Elmbridge Borough Council has a large quantity of trees across over 500 hectares of publicly accessible country side, and 350 hectares of amenity parks, recreation grounds, cemeteries, church grounds, open spaces, community centres and offices. The Arboricultural works will be specified by tree officers and members of the Leisure and Cultural Services Team. Contractors can be asked to carry out a broad range of tree surgery and arboricultural services from large dismantles and crown reductions, to formative pruning, crown lifting, and new tree planting including emergency work when necessary. Some of the service will need to be carried out on highways were the adjacent land is owned by Elmbridge Borough Council.

II.1.6)Common procurement vocabulary (CPV)

77211500, 03452000, 77341000, 77211400, 77340000, 77211300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority expects to have the Framework Agreement with 3 separate economic operators who will already be legal entities or will be required to form a legal entity where a group of operators want to submit as a group.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As laid out in the Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As laid out in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As laid out in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As laid out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Whilst the service is not reserved to a particular profession, the execution is expected to be carried out by experienced and skilled Arboricultural personnel.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EBC – 001399

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.7.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 40 months after commencement date of this Framework Agreement.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority is using the SE Shared Services e-Sourcing portal to carry out this procurement process. This is a separate website which can be accessed at http://www.sesharedservices.org.uk/esourcing which gives full information as to how to register on SE Shared Services e-Sourcing portal and express an interest in this contract opportunity in order to access the procurement documents. You must register on this site to participate in this contract opportunity.

If you are already registered, you will not need to register again, simply use your existing username and password. Please note if you have forgotten your password there is a ‘Forgotten Details’ on the log-in page https://intendhost.co.uk/sesharedservices/aspx/Home

Guidance can be found on the ‘Help/Guidance tab’. Please ensure you express an interest in the opportunity in order to access the procurement documentation and allow plenty of time to upload any documents prior to the submission deadline. If you experience any technical difficulties please contact In-tend Support by email to support@in-tend.co.uk or telephone to +44 8455578079.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the Contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where an agreement has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract may be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.6.2015

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