Arboricultural Services for Royal Borough of Kensington and Chelsea

This contract is to be let primarily for the maintenance of the Council’s street trees and trees in parks, cemeteries and open spaces.

United Kingdom-London: Tree-cutting services

2017/S 233-485003

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Royal Borough of Kensington and Chelsea
Kensington Town Hall, Hornton Street
London
W8 7NX
United Kingdom
Contact person: Stephen Fuller
E-mail: stephenj.fuller@rbkc.gov.uk
NUTS code: UKI33

Internet address(es):Main address: www.rbkc.gov.uk

Address of the buyer profile: www.rbkc.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Arboricultural Services for RBKC 2018 – 2024.

II.1.2)Main CPV code

77211400

II.1.3)Type of contract

Services

II.1.4)Short description:

This Contract is to be let primarily for the maintenance of the Council’s street trees and trees in parks, cemeteries and open spaces in the Royal Borough of Kensington and Chelsea. The contractor may be offered additional work on other Council owned sites at the Council’s discretion. The Contract will run from April 2018 to March 2024 with provision for extending the contract for up to 36 months.

II.1.5)Estimated total value

Value excluding VAT: 2 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

77211300

77211500

77340000

II.2.3)Place of performance

NUTS code: UKI33

Main site or place of performance:

Street trees and trees within parks, cemeteries and open spaces in the Royal Borough of Kensington and Chelsea.

II.2.4)Description of the procurement:

The Royal Borough of Kensington and Chelsea has almost 7000 street trees. Approximately 3000 of these trees are forest canopy species consisting mainly of London plane and lime species. The remainder is a mix of medium-sized trees, such as wild cherry, birch and sweet gum, and various ornamental species. The Borough has data on all street trees, which is kept on our ‘Ezytreev’ database.

For maintenance purposes, the Borough is split into three areas, north, central and south. The trees in these areas have historically been inspected and pruned on a three-year rotation. There are no plans to change this cyclical regime for the new Contract. In addition to this, trees on certain streets in the north of the borough, where there is a shrinkable clay subsoil, are inspected and pruned every two years as part of RBKC’s ‘Risk Limitation Strategy.’ Approximately 1000 street trees are pruned on a two-year rotation.

RBKC plants approximately 150 street trees per annum. The majority of which are 12-14 cm girth containerised nursery stock.

RBKC has approximate 3100 trees in parks, cemeteries and open spaces. Parks trees have historically been managed by the Parks Dept. However, responsibility for these trees was passed to RBKC’s Arboricultural Section in August 2016. The tree stock is spread across 38 different sites.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018

End: 31/03/2024

This contract is subject to renewal: yes

Description of renewals:

Clear, precise and unequivocal review clauses provide for the possibility of the contract to be extended for up to 36 months, making a total possible contract length of 9 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Clear, precise and unequivocal review clauses provide for the possibility of the contract to be extended for up to 36 months, making a total possible contract length of 9 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers must be either an approved contractor under the scheme operated by The Arboricultural Association or approved by an equivalent body in any Member State of the European Union.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/01/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/01/2018

Local time: 09:00

Place:

Tenders must be submitted through the electronic procurement portal, www.capitalesourcing.com.

Information about authorised persons and opening procedure:

Tenders will be available for electronic opening upon expiry of the deadline for receipt of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2024 – 2027

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

This procurement will be executed through the Authority’s electronic procurement portal, capitalEsourcing.com. The procurement documents are available for immediate, unrestricted, electronic download to economic operators who register on www.capitalesourcing.com.

VI.4)Procedures for review

VI.4.1)Review body

The Royal Courts of Justice
The Strand, Holborn
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contract Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/11/2017

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