Arboriculture Services Contract London

Arboriculture Services Contract London

London Borough of Tower Hamlets arboriculture contract. 3 Lots.

United Kingdom-London: Tree-maintenance services

2016/S 071-124358

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
For the attention of: Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 207364795
E-mail: procurement@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf

Further information can be obtained from: Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
For the attention of: Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 207364795
E-mail: procurement@towerhamlets.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
For the attention of: Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 207364795
E-mail: procurement@towerhamlets.gov.uk

Tenders or requests to participate must be sent to: https://www.londontenders.org/procontract/supplier.nsf
The London Borough of Tower Hamlets, Town Hall, Mulberry Place, 5 Clove Crescent
Contact point(s): https://www.londontenders.org/procontract/supplier.nsf
E14 2BG London
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CLC4951 — Arboriculture Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is for the provision of Arboriculture services throughout Tower Hamlets that meets the Council’s requirement in order to safely carry out all works in relation to the Maintenance of Tower Hamlets owned tress within Parks and Highways
Tower Hamlets has a managed tree stock of around 25 000 trees and their ongoing management is required to establish best practice in accordance with British standards (BSI — 3988)
Including tasks within the following scope of operations:
1. Pruning operations — To meet BS 3998 — Undertaking works as specified to BSI standards;
2. Felling operations — To meet BS 3998 — Safe removal of trees within the borough as specified by an authorising officer;
3. Planting operations — To meet BS 8545 — The planting and maintenance of in excess of 90 trees per annum in locations as specified;
The contract is to deliver the highest quality service available, in line with current British Standards, to ensure Insurance compliance and to create and sustain an exemplar of Good Arboriculture, to be provided by an Arboricultural Association approved Contractor.

II.1.6)Common procurement vocabulary (CPV)

77211500, 77300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The London Borough of Tower Hamlets (LBTH) is seeking expressions of interest from interested organisations for the above services and / or goods. Description: This contract is for the provision of Arboriculture services throughout Tower Hamlets that meets the Council’s requirement in order to safely carry out all works in relation to the Maintenance of Tower Hamlets owned tress within Parks and Highways. Tower Hamlets has a managed tree stock of around 25 000 trees and their ongoing management is required to establish best practice in accordance with British standards (BSI — 3988). Including tasks within the following scope of operations:
1. Pruning operations — To meet BS 3998 — Undertaking works as specified to BSI standards;
2. Felling operations — To meet BS 3998 — Safe removal of trees within the borough as specified by an authorising officer;
3. Planting operations — To meet BS 8545 — The planting and maintenance of in excess of 90 tress per annum in locations as specified.
The contract is to deliver the highest quality service available, in line with current British Standards, to ensure Insurance compliance and to create and sustain an exemplar of Good Arboriculture, to be provided by an Arboricultural Association approved Contractor.
The Council is committed to improving the quality of life for both residents and businesses within Tower Hamlets. In line with The Public Services (Social Value) Act 2012 the authority will consider how this procurement might improve the economic, social and environmental well-being of the relevant area. In order to achieve this, it is our objective to work with existing and future contractors to secure an appropriate level of community benefits through the procurement process. Detailed guidance and minimum levels of the economic and community benefit applicable to this tender will be available within the tender documentation.
The anticipated contract start date is: Saturday, 1.10.2016 The estimated value of the contract is: 1 250 000 GBP. Total Cost for a period of: 3 Years plus an option to extend for further 2 years.
Estimated value excluding VAT: 1 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 0 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be in GBP and all payments under the Contract shall be made in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will require a Contract with 1 legal entity. In the event of a Consortium bid, the Contracting Authority will only enter into a Contract with a suitable Prime Contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Contained within the Tender Documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority shall disqualify from inclusion in the Procurement process and Tenderer who falls within the circumstances of Regulation 57 of the Public Contracts Regulations 2015 (as amended) where that Regulation dictates that the tenderer’s exclusion shall be mandatory. Where exclusion of a tenderer is discretionary (or where it would otherwise be mandatory save for an exception or relief that can be applied) the Contracting Authority reserves the right to exclude the tenderer under such grounds.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire Instruction.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire Instruction.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CLC4951
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.5.2016 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Seal to be removed by London Borough on Tower Hamlets Legal Services Representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough or Tower Hamlets
Town Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073640783

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the Contract has not been successfully resolved, Chapter 6 of the Public Contracts Regulations 2015 (as amended) provides for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a Contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the Contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The London Borough of Tower Hamlets
The London Borough of Tower Hamlets, Town Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644099

VI.5)Date of dispatch of this notice:

8.4.2016

 

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