Architect-Led Design Team Services Tender

Architect-Led Design Team Services Tender

Architect-led Design Team Services for the Gladstone’s Living Heritage Project.

United Kingdom-Deeside: Architectural and related services

2015/S 103-187567

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gladstone’s Library
Church Lane, Hawarden
For the attention of: Peter Francis
CH5 3DF Deeside
UNITED KINGDOM
Telephone: +44 1244532350
E-mail: glh@gladlib.org
Fax: +44 1244520643

Internet address(es):

General address of the contracting authority: http://www.gladstoneslibrary.org

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA38385

Electronic access to information: http://www.gladstoneslibrary.org/glh

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Charity Reg No: 701399

I.3)Main activity

Other: Library, Heritage, Religion and Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Architect-led Design Team Services for the Gladstone’s Living Heritage Project.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Gladstone’s Library, Church Lane, Hawarden, Flintshire, CH5 3DF.

NUTS code UKL23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Gladstone’s Library wishes to appoint a suitably experienced architect–led multi-disciplinary design team with exceptional vision to provide design services for a prestigious new building and also re-develop the existing Grade I listed Victorian building and its landscape. This commission covers work for RIBA Stages 1-7, subject to external funding and planning permissions being acquired. It is important to note that at this point in time funding is only in place to cover RIBA Stages 1-2.
Although the total project budget is yet to be determined as it will be dependent on the final design and funding, the aim is for the budget to be in the region of 4 000 000 GBP (including preliminaries, contingency, fit-out, construction costs, consultancy services and professional fees but excluding VAT). We will be applying to the Heritage Lottery Fund for approximately half of the funding with the remainder being sought from other grant funding bodies, charitable trusts, foundations and private donors.
The maximum budget for this initial RIBA Stages 1-2 commission is 20 000 GBP (excluding VAT). Please note that Gladstone’s Library is a charity and receives no regular funding from any source and so value for money at this self-funded stage is critical. The scheme progressing beyond the RIBA Stages 1-2 design and project management opportunity will be dependent on whether the Library secures further funding to deliver the new facility.
In addition to design and engineering services, the successful contractor will also be expected to provide procurement consultancy and project management services including:
— Assisting the Library in the planning applications and applications in securing funding;
— being responsible for conducting the procurement (in observing EU procurement law principles) to appoint a construction contractor and interior fit-out for the Library;
— Providing highways consultancy support by liaising with the Local Authority with regards the possible relocation of the vehicular access to the site and or reconfiguration of the current onsite parking arrangements;
— Providing Exhibition, Access and Fire Safety Strategy consultancy services in relation to the design and operation of the new facility; and
— Construction management support in acting as the main contact with the construction contractor, overseeing their work and monitoring their progress in relation to an agreed works timetable. In addition, at successful key pre approved stages construction work will need to be ‘signed off’ to allow payment for construction works to date and the draw down of external grant funding.

Electronic access to the procurement documents is available from: http://www.gladstoneslibrary.org/glh

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=26910

II.1.6)Common procurement vocabulary (CPV)

71200000, 71221000, 71222000, 45212350, 71240000, 71250000, 71400000, 71251000, 71220000, 71243000, 71321000, 71300000, 71312000,71310000, 71520000, 71541000, 71246000, 71247000, 71315400, 79418000, 79419000, 79932000, 71311210, 71317210, 72222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract value for the services identified as RIBA Stage 1-7 (including any procurement consultancy, projected management and any supporting services provided by the appointed design team) is estimated to be in the range of 350 000 GBP to 450 000 GBP. Currently, 20 000 GBP has only been approved for RIBA Stages 1-2.
Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.
Estimated value excluding VAT:
Range: between 20 000 and 450 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Subject to the terms of the Contract, Gladstone’s Library proposes to enter into the Contract for a potential maximum period of 5 years with the successful Tenderers based on completion of all RIBA stages specified subject to funding and satisfactory performance at each stage.
However, it should be noted that whether the scheme progresses beyond the RIBA Stages 1-2 (e.g. beyond 2016) will be dependent on securing funding.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternatively a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These conditions will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract is subject to specific conditions set out in Appendix 2.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide in the Invitation to Tender document which is available from the indicated website. Consideration will only be given to those tenderers who complete and return this by the required date. Clarifications will also be posted on the same website.
Economic operators subject to any of the mandatory exclusions set out in Section 57 of the Public Contracts Regulations 2015 will not be considered for this contract award.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The financial information required is set out in the ITT document under Module 2 along with the criteria and scoring mechanisms. The calculations are used to demonstrate the Tenderer has sufficient financial standing to meet the requirement of the Contract in accordance with Regulation 58 of the Public Contracts Regulations 2015.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The technical capacity required is set out in the ITT document along with the criteria and scoring mechanisms. The lead organisation is expected to be an architectural practice with experience, technical ability and resources as required by the selection criteria set out in the Invitation to Tender in accordance with Regulation 58 of the Public Contracts Regulations 2015.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Gladstone’s Library is a registered UK charity (No. 701399). In 1989, it became a limited company with the Board of Trustees being appointed as Directors of the Company. It is registered in England and Wales as a Company Limited by Guarantee No. 2363642. Overall responsibility for Gladstone’s Library is vested in this Board of Trustees (at present there are twenty trustees) who appoint a Management Committee which meets regularly with the Warden.
The Library is conducting this procurement following principles in the Open Procedure as described in the Public Contracts Regulations 2015. The Library is not a contracting authority for the purposes of these Regulations and therefore is not regulated in its procurement activities. However, the Library is voluntarily observing these procedural requirements to appoint contractors to deliver the scheme in anticipation of conditions which may attach to any Heritage Lottery Fund grant awards received.
The Library is conducting the Open Procedure but will also be incorporating a tender shortlisting and interview stage as part of its award process. Please see the Invitation to Tender for further details.
The deadline for receipt of clarifications concerning the Invitation to Tender documents is (Friday 19.6.2015). The Library reserves the right not to respond to clarifications request after this date. Please see the Invitation to Tender documents for further details of raising clarifications.
A site visit and information day will be held on Monday 15.6.2015. It is not a mandatory requirement to attend the site visit and information day, in order to make a compliant submission, however it will give an opportunity to visit the existing building and meet some members of the client team. Any key information divulged during the event will be captured and subsequently shared in writing with all prospective providers as a further clarification notice published on the Gladstone’s Library website.
Tender Submissions are required by 1 x paper copies and 1 x master electronic version supplied on CD in accordance with the requirements set out in the Invitation to Tender documents.
The Library reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
(WA Ref:26910).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gladstone’s Library
Church Lane, Hawarden
CH5 3DF
UNITED KINGDOM
E-mail: glh@gladlib.org
Telephone: +44 1244532350
Internet address: www.gladstoneslibrary.org
Fax: +44 1244520643

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Library is not a contracting authority for the purposes of the Public Contracts Regulations 2015 and is voluntarily observing procurement law principles in the conduct of this award procedure. The Library intends to voluntarily observe the 10 day standstill period in accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.5.2015

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