Architect-Led Design Team Services Tender
Architect-led Design Team Services for the Gladstone’s Living Heritage Project.
United Kingdom-Deeside: Architectural and related services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Church Lane, Hawarden
For the attention of: Peter Francis
CH5 3DF Deeside
Telephone: +44 1244532350
Fax: +44 1244520643
General address of the contracting authority: http://www.gladstoneslibrary.org
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA38385
Electronic access to information: http://www.gladstoneslibrary.org/glh
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Gladstone’s Library, Church Lane, Hawarden, Flintshire, CH5 3DF.
NUTS code UKL23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Although the total project budget is yet to be determined as it will be dependent on the final design and funding, the aim is for the budget to be in the region of 4 000 000 GBP (including preliminaries, contingency, fit-out, construction costs, consultancy services and professional fees but excluding VAT). We will be applying to the Heritage Lottery Fund for approximately half of the funding with the remainder being sought from other grant funding bodies, charitable trusts, foundations and private donors.
The maximum budget for this initial RIBA Stages 1-2 commission is 20 000 GBP (excluding VAT). Please note that Gladstone’s Library is a charity and receives no regular funding from any source and so value for money at this self-funded stage is critical. The scheme progressing beyond the RIBA Stages 1-2 design and project management opportunity will be dependent on whether the Library secures further funding to deliver the new facility.
In addition to design and engineering services, the successful contractor will also be expected to provide procurement consultancy and project management services including:
— Assisting the Library in the planning applications and applications in securing funding;
— being responsible for conducting the procurement (in observing EU procurement law principles) to appoint a construction contractor and interior fit-out for the Library;
— Providing highways consultancy support by liaising with the Local Authority with regards the possible relocation of the vehicular access to the site and or reconfiguration of the current onsite parking arrangements;
— Providing Exhibition, Access and Fire Safety Strategy consultancy services in relation to the design and operation of the new facility; and
— Construction management support in acting as the main contact with the construction contractor, overseeing their work and monitoring their progress in relation to an agreed works timetable. In addition, at successful key pre approved stages construction work will need to be ‘signed off’ to allow payment for construction works to date and the draw down of external grant funding.
Electronic access to the procurement documents is available from: http://www.gladstoneslibrary.org/glh
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=26910
II.1.6)Common procurement vocabulary (CPV)
71200000, 71221000, 71222000, 45212350, 71240000, 71250000, 71400000, 71251000, 71220000, 71243000, 71321000, 71300000, 71312000,71310000, 71520000, 71541000, 71246000, 71247000, 71315400, 79418000, 79419000, 79932000, 71311210, 71317210, 72222000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.
Estimated value excluding VAT:
Range: between 20 000 and 450 000 GBP
II.2.2)Information about options
Description of these options: Subject to the terms of the Contract, Gladstone’s Library proposes to enter into the Contract for a potential maximum period of 5 years with the successful Tenderers based on completion of all RIBA stages specified subject to funding and satisfactory performance at each stage.
However, it should be noted that whether the scheme progresses beyond the RIBA Stages 1-2 (e.g. beyond 2016) will be dependent on securing funding.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The Contract is subject to specific conditions set out in Appendix 2.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Economic operators subject to any of the mandatory exclusions set out in Section 57 of the Public Contracts Regulations 2015 will not be considered for this contract award.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documents.
The technical capacity required is set out in the ITT document along with the criteria and scoring mechanisms. The lead organisation is expected to be an architectural practice with experience, technical ability and resources as required by the selection criteria set out in the Invitation to Tender in accordance with Regulation 58 of the Public Contracts Regulations 2015.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
The Library is conducting this procurement following principles in the Open Procedure as described in the Public Contracts Regulations 2015. The Library is not a contracting authority for the purposes of these Regulations and therefore is not regulated in its procurement activities. However, the Library is voluntarily observing these procedural requirements to appoint contractors to deliver the scheme in anticipation of conditions which may attach to any Heritage Lottery Fund grant awards received.
The Library is conducting the Open Procedure but will also be incorporating a tender shortlisting and interview stage as part of its award process. Please see the Invitation to Tender for further details.
The deadline for receipt of clarifications concerning the Invitation to Tender documents is (Friday 19.6.2015). The Library reserves the right not to respond to clarifications request after this date. Please see the Invitation to Tender documents for further details of raising clarifications.
A site visit and information day will be held on Monday 15.6.2015. It is not a mandatory requirement to attend the site visit and information day, in order to make a compliant submission, however it will give an opportunity to visit the existing building and meet some members of the client team. Any key information divulged during the event will be captured and subsequently shared in writing with all prospective providers as a further clarification notice published on the Gladstone’s Library website.
Tender Submissions are required by 1 x paper copies and 1 x master electronic version supplied on CD in accordance with the requirements set out in the Invitation to Tender documents.
The Library reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: