Architects Framework Agreement

Architects Framework Agreement

The Authority wishes to procure a framework from which contracts can be called off and awarded to architects appointed on the framework.

United Kingdom-Billericay: Architectural, construction, engineering and inspection services

2013/S 242-421444

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swan Housing Association
Pilgrim House, High Street
Contact point(s): Development
For the attention of: Sarah Thompson
CM12 9XY Billericay
UNITED KINGDOM
Telephone: +44 1277314349
E-mail: sthompson@swan.org.uk
Fax: +44 12778447190

Internet address(es):

General address of the contracting authority: www.swan.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA2601

Further information can be obtained from: Swan Housing Association
Pilgrim House, High Street
Contact point(s): Development
For the attention of: Sarah Thompson
CM12 9XY Billericay
UNITED KINGDOM
Telephone: +44 1277314349
E-mail: sthompson@swan.org.uk
Fax: +44 12778447190
Internet address: www.swan.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Swan Housing Association
Pilgrim House, High Street
Contact point(s): Development
For the attention of: Sarah Thompson
CM12 9XY Billericay
UNITED KINGDOM
Telephone: +44 1277314349
E-mail: sthompson@swan.org.uk
Fax: +44 12778447190
Internet address: www.swan.org.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Swan New Homes

Swan Housing Association Ltd

Swan Commercial Services

Vivo Support Services

Hera Management Services Ltd

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Architects Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UKH3 Essex; UKH23 Hertfordshire; UKI London; UKI1 Inner London; UKI2 Outer London; UKJ4 Kent.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Swan Housing Group operates predominantly in the South East of England. The parent undertaking in Swan Housing Group is Swan Housing Association Ltd (the Authority) which is an industrial and provident society and Registered Provider. The procurement process is being led by the Authority for itself and on behalf of other members of the Swan Housing Group including:
— Swan New Homes;
— Swan Commercial Services Limited;
— Vivo Support Services; and
— Hera Management Service Limited.
More specifically, it is intended that the framework will be available to the following such that each of the following will be entitled to call off contracts from the framework:
1. the Authority and all other members of the Swan Housing Group from time to time (including all subsidiary undertakings of Swan Housing Association Ltd); and
2. any entitles which fall into either of the following categories and which are permitted by the Authority to call off contracts from the framework from time to time:
(a) any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Swan Housing Group participates from time to time (whether as a shareholder, member or otherwise);
(b) any developer or contractor which is involved in a particular project in which a member of the Swan Housing Group is also involved (for example, where a developer has received or is due to receive funding from a member of the Swan Housing Group to develop a particular scheme.
The Authority and other members of the Swan Housing Group currently develop affordable rented projects, low cost home ownership projects, intermediate rent and key worker accommodation as well as properties for sale.
The Authority wishes to procure a framework from which contracts can be called off and awarded to architects appointed on the framework. It is envisaged such contracts will be for the provision to the Authority of architectural services in respect of a range of new build and refurbishment works. The proposed framework agreement will be for a term of 4 years, although (for the avoidance of doubt) the duration of individual contracts called-off under the framework may extend beyond the expiry of the framework term.
It is the Authority’s intention that the Architect’s Framework will be divided into 2 Lots as follows:
Lot 1: For architects services to provide RIBA work stages 1 to 3.
Lot 2: For architects services to provide RIBA work stages 4 to 7.
A prospective bidder can bid for one Lot, or both Lots. A prospective bidder is only required to complete one Pre-Qualification Questionnaire (PQQ) Response even where it is bidding for more than one Lot. However, there will be certain sections in the PQQ that will be specific to either Lot 1 or Lot 2 and that will only be applicable to the evaluation of PQQ responses for the particular Lot in question.
It is intended that the framework will be available for use by the Authority and other members of the Swan Housing Group for any architectural services that they may require from to time. This is likely to include, but is not limited to, services that are likely to be required in relation to the Authority’s development programme, under which it is expected that in excess of 500 homes per year will be developed over the next 2 years within the London Thames Gateway area and Essex. In particular, this development programme includes large regeneration schemes based at the Authority’s developments at Blackwall Reach, Poplar and Craylands in Basildon, Essex.
At this stage it is only possible to provide a very approximate, indicative value for the services that may be called off from the framework. As an estimate only, the Authority considers that the value of these services (in terms of total amounts payable to the various appointed suppliers) may be approximately 2 m GBP per year for the 4 year framework term. For the avoidance of doubt, the Authority will be under no obligation to award contracts to any or all appointed individual architects and does not guarantee the level or value of services that will be called-off under the framework or required under any individual contract.
The Authority would like to attract architects with extensive experience of the Registered Provider market, with a commitment to quality and customer service, and knowledge of the Home and Communities Agency design and quality standards.
The Authority’s current intention is to appoint in the region of 15 suppliers to each Lot. In light of this, the Authority envisages that of those prospective bidders who submit compliant PQQ responses for a particular Lot, approximately 30 will be invited to tender for that Lot.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=111199
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: For architects services to provide RIBA work stages 1 to 3.

1)Short description
The Authority intends that the Architect’s Framework will be divided into two Lots based on RIBA work stages. Lot 1 is for architect’s services to provide RIBA work stages 1 to 3.
2)Common procurement vocabulary (CPV)

71200000, 71000000

3)Quantity or scope
See description.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: For architects services to provide RIBA work stages 4 to 7.
1)Short description
The Authority intends that the Architect’s Framework will be divided into two Lots based on RIBA work stages. Lot 2 is for architect’s services to provide RIBA work stages 4 to 7.
2)Common procurement vocabulary (CPV)

71200000, 71000000

3)Quantity or scope
See description.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 30
Objective criteria for choosing the limited number of candidates: For each Lot the Authority is minded to shortlist, by reference to the evaluation process and qualification criteria set out in the PQQ, a maximum of 20 candidates for the ITT stage of the process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
12.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(MT Ref:111199)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
12.12.2013

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