Architectural and Engineering Consultants Framework 2013-2017

Architectural and Engineering Consultants Framework 2013-2017

Lot 1 – architectural and related services, Lot 2 – employer’s agent, quantity surveyors, CDM coordinator, clerk of works and party wall surveyors, Lot 3 – mechanical and electrical engineers.

UK-Coventry: Architectural, construction, engineering and inspection services

2012/S 238-392434

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The ExtraCare Charitable Trust
7 Harry Weston Road, Binley Business Park, Binley
Contact point(s): Kevin Hudson, Head of Development
For the attention of: Kevin Hudson
CV3 2SN Coventry
UNITED KINGDOM
Telephone: +44 2476506011
E-mail: kevin.hudson@extracare.org.uk

Internet address(es):

General address of the contracting authority: http://www.extracare.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Consultants framework 2013 – 2017.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UK: Predominantly within a 90 mile radius of Coventry but potentially also within any of Central Midlands, West and East Midlands, Worcestershire, Herefordshire, Gloucestershire, South Gloucestershire, Bristol and Bath, Wiltshire, Oxfordshire, West Berkshire, Buckinghamshire, Hertfordshire, Bedford, Central Bedfordshire, Cambridgeshire, Northamptonshire and Staffordshire.
NUTS code UKG
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 11
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
The Contracting Authority is seeking expressions of interest from suitably experienced and qualified consultants in order to establish a series of single supplier framework agreements for the following consultant disciplines in relation to its “ExtraCare Retirement Villages” developments:
— Lot 1 – architectural and related services,
— Lot 2 – employer’s agent, quantity surveyors, CDM coordinator, clerk of works and party wall surveyors,
— Lot 3 – mechanical and electrical engineers.
The Contracting Authority anticipates selecting consultants to enter into a series of single supplier framework agreements between the Contracting Authority and the respective consultants.
In relation to the above lots, it is anticipated that the following number of consultants will be awarded a place on the relevant framework:
— Lot 1 – no more than four consultants,
— Lot 2 – no more than four consultants,
— Lot 3 – no more than three consultants.
The services required under the series of single supplier framework agreements will cover the professional services required by the Contracting Authority in relation to its wider “ExtraCare Retirement Villages” development schemes, under which it is estimated that 6 “villages” (developments) will be constructed over a four year duration across a number of geographical areas including but not limited to: the Central Midlands, West and East Midlands, Worcestershire, Herefordshire, Gloucestershire, South Gloucestershire, Bristol and Bath, Wiltshire, Oxfordshire, West Berkshire, Buckinghamshire, Hertfordshire, Bedford, Central Bedfordshire, Cambridgeshire, Northamptonshire and Staffordshire.
Each framework agreement shall be for a period of four years and consultants should note that (a) call-off contracts issued pursuant to each framework agreement may naturally extend beyond this point; and (b) the Contracting Authority will not guarantee any minimum level or value of such call-off contracts.
Further details of the Contracting Authority’s requirements shall be set out in the pre-qualification questionnaire and invitation to tender (in due course). However, consultants should note that in order to be awarded a place on the framework, they will need to be able to demonstrate both knowledge and experience in providing the services required under each lot in the context of affordable housing (including in the context of retirement schemes) and extra care housing schemes.
For information, the Contracting Authority’s web site – which includes details of its current schemes – is www.extracare.org.uk.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71530000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Architectural & related services

1)Short description
The Contracting Authority is seeking expressions of interest from suitably experienced and qualified consultants in order to establish a series of single supplier framework agreements for Architectural & Related Services in relation to its “ExtraCare Retirement Villages” developments.
The Contracting Authority anticipates selecting consultants to enter into a series of single supplier framework agreements between the Contracting Authority and the respective consultants.
It is anticipated that no more than four consultants will be awarded a place on the relevant framework.
The services required under the series of single supplier framework agreements will cover the professional services required by the Contracting Authority in relation to its wider “ExtraCare Retirement Villages” development schemes, under which it is estimated that 6 “villages” (developments) will be constructed over a four year duration across a number of geographical areas including but not limited to: the Central Midlands, West and East Midlands, Worcestershire, Herefordshire, Gloucestershire, South Gloucestershire, Bristol and Bath, Wiltshire, Oxfordshire, West Berkshire, Buckinghamshire, Hertfordshire, Bedford, Central Bedfordshire, Cambridgeshire, Northamptonshire and Staffordshire.
Each framework agreement shall be for a period of 4 years and consultants should note that (a) call-off contracts issued pursuant to each framework agreement may naturally extend beyond this point; and (b) the Contracting Authority will not guarantee any minimum level or value of such call-off contracts.
Further details of the Contracting Authority’s requirements shall be set out in the pre-qualification questionnaire and invitation to tender (in due course). However, consultants should note that in order to be awarded a place on the framework, they will need to be able to demonstrate both knowledge and experience in providing the services required under each lot in the context of affordable housing (including in the context of retirement schemes) and extra care housing schemes.
For information, the Contracting Authority’s web site – which includes details of its current schemes – is www.extracare.org.uk.
2)Common procurement vocabulary (CPV)

71000000, 71530000

3)Quantity or scope
Estimated value excluding VAT: 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority is seeking to appoint four consultants in relation to this lot.
Lot No: 2 Lot title: Employer’s Agent, quantity surveyors, CDM coordinator, clerk of works and party wall surveyors
1)Short description
The Contracting Authority is seeking expressions of interest from suitably experienced and qualified consultants in order to establish a series of single supplier framework agreements for Employer’s agent, quantity surveyors, CDM coordinator, clerk of works and party wall surveyors in relation to its “ExtraCare Retirement Villages” developments.
The Contracting Authority anticipates selecting consultants to enter into a series of single supplier framework agreements between the Contracting Authority and the respective consultants.
In relation to the above Lots, it is anticipated that no more than four consultants will be awarded a place on the relevant framework.
The services required under the series of single supplier framework agreements will cover the professional services required by the Contracting Authority in relation to its wider “ExtraCare Retirement Villages” development schemes, under which it is estimated that 6 “villages” (developments) will be constructed over a four year duration across a number of geographical areas including but not limited to: the Central Midlands, West and East Midlands, Worcestershire, Herefordshire, Gloucestershire, South Gloucestershire, Bristol and Bath, Wiltshire, Oxfordshire, West Berkshire, Buckinghamshire, Hertfordshire, Bedford, Central Bedfordshire, Cambridgeshire, Northamptonshire and Staffordshire.
Each framework agreement shall be for a period of four years and consultants should note that (a) call-off contracts issued pursuant to each framework agreement may naturally extend beyond this point; and (b) the Contracting Authority will not guarantee any minimum level or value of such call-off contracts.
Further details of the Contracting Authority’s requirements shall be set out in the pre-qualification questionnaire and invitation to tender (in due course). However, consultants should note that in order to be awarded a place on the framework, they will need to be able to demonstrate both knowledge and experience in providing the services required under each lot in the context of affordable housing (including in the context of retirement schemes) and extra care housing schemes.
For information, the Contracting Authority’s web site – which includes details of its current schemes – is www.extracare.org.uk.
2)Common procurement vocabulary (CPV)

71000000, 71530000

3)Quantity or scope
Estimated value excluding VAT: 2 700 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority is seeking to appoint four consultants in relation to this lot and expects each selected consultant to be able to undertake all of the services within this lot.
Lot No: 3 Lot title: Mechanical & electrical engineering services
1)Short description
The Contracting Authority is seeking expressions of interest from suitably experienced and qualified consultants in order to establish a series of single supplier framework agreements for Mechanical & Electrical Engineers in relation to its “ExtraCare Retirement Villages” developments.
The Contracting Authority anticipates selecting consultants to enter into a series of single supplier framework agreements between the Contracting Authority and the respective consultants.
In relation to the above Lots, it is anticipated that no more than three consultants will be awarded a place on the relevant framework.
The services required under the series of single supplier framework agreements will cover the professional services required by the Contracting Authority in relation to its wider “ExtraCare Retirement Villages” development schemes, under which it is estimated that 6 “villages” (developments) will be constructed over a four year duration across a number of geographical areas including but not limited to: the Central Midlands, West and East Midlands, Worcestershire, Herefordshire, Gloucestershire, South Gloucestershire, Bristol and Bath, Wiltshire, Oxfordshire, West Berkshire, Buckinghamshire, Hertfordshire, Bedford, Central Bedfordshire, Cambridgeshire, Northamptonshire and Staffordshire.
Each framework agreement shall be for a period of four years and consultants should note that (a) call-off contracts issued pursuant to each framework agreement may naturally extend beyond this point; and (b) the Contracting Authority will not guarantee any minimum level or value of such call-off contracts.
Further details of the Contracting Authority’s requirements shall be set out in the pre-qualification questionnaire and invitation to tender (in due course). However, consultants should note that in order to be awarded a place on the framework, they will need to be able to demonstrate both knowledge and experience in providing the services required under each lot in the context of affordable housing (including in the context of retirement schemes) and extra care housing schemes.
For information, the Contracting Authority’s web site – which includes details of its current schemes – is www.extracare.org.uk.
2)Common procurement vocabulary (CPV)

71000000, 71530000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 500 000,00 and 1 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority is seeking to appoint three consultants in relation to this lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Warranties, bonds and or parent company guarantees or similar may be required. Details will be included in the pre-qualification questionnaire (and later, the invitation to tender documentation).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms will be specified in the invitation to tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group bid, each company or firm in the bid will be jointly and severally responsible for due performance of the contract. Detailed requirements will be specified in the invitation to tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the pre-qualification questionnaire in the context of pre-qualification (and later, the invitation to tender documentation).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire in the context of pre-qualification (and later, the invitation to tender documentation).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire in the context of pre-qualification (and later, the invitation to tender documentation).
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire in the context of pre-qualification (and later, the invitation to tender documentation).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire, which is available from the address at Section 1.I above and must be returned by the date stipulated in this Contract Notice.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire in the context of pre-qualification (and later, the invitation to tender documentation).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 9: and maximum number 12
Objective criteria for choosing the limited number of candidates: Note that the maximum number of consultants that will be invited to tender will be as follows: – lot 1 – 12 (twelve) – lot 2 – 12 (twelve) – lot 3 – 9 (nine). In order to be invited to tender, each consultant shall be required to achieve a minimum score of 60 % (6ty percent) of the marks available under the pre-qualification questionnaire, following which the highest scoring candidates under each Lot will be invited to tender up to the maximum numbers as set out above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority reserves the right to cancel the OJEU/tender process and to not make an award of any framework agreement at any stage or to award only part or parts of the proposed framework agreements and does not accept any liability for costs incurred in responding to the pre-qualification questionnaire or invitation to tender.
Save for any mandatory periods, the timescales indicated in this Contract Notice are approximate and the Contracting Authority reserves the right to amend the same.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will observe a standstill period following the award of the framework contracts and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.12.2012

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