Architectural Consultancy Services for a Complete Design Service

Architectural Consultancy Services for a Complete Design Service

Halton Borough Council seeks to commission a Consultant from an RICS or RIBA regulated Consultancy Practice to carry out complete design services for Capital works and Planned Repairs and Maintenance projects across the Council’s portfolio of properties utilising the skills of Architects, Building Surveyors, Quantity Surveyors, Structural, Mechanical and Electrical Engineers.

United Kingdom-Widnes: Construction consultancy services

2014/S 090-157599

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Halton Borough Council
Kingsway House c/o Municipal Building, Kingsway
Contact point(s): Procurement
For the attention of: Alex Blackburn
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 1515117769
E-mail: alexandra.blackburn@halton.gov.uk

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1966

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: www.the-chest.org.uk
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.the-chest.org.uk
UNITED KINGDOM

Tenders or requests to participate must be sent to: www.the-chest.org.uk
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Consultancy Services for a Complete Design Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Halton.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Halton Borough Council seeks to commission a Consultant from an RICS or RIBA regulated Consultancy Practice to carry out complete design services for Capital works and Planned Repairs and Maintenance projects across the Council’s portfolio of properties utilising the skills of Architects, Building Surveyors, Quantity Surveyors, Structural, Mechanical and Electrical Engineers, and other associated professional services to allow schemes to be delivered from inception to completion.
The consultancy will be required to provide a full range of services for the Council for a period of three years with the option to extend this for up to two further periods of 12 months each to be awarded at the discretion of the Council.
All tenderers must register as a supplier and register an interest in this tender at www.the-chest.org.uk to be considered for this tender. All tender documentation will be published and will need to be submitted electronically at www.the-chest.org.uk

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=116400.

II.1.6)Common procurement vocabulary (CPV)

71530000713180007132000071321000713330007133400071000000713100007132400071251000713153007120000071312000,7125000079415200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract will cover complete design services for Capital works and Planned Repairs and Maintenance projects across the Council’s portfolio of properties utilising the skills of Architects, Building Surveyors, Quantity Surveyors, Structural, Mechanical and Electrical Engineers, and other associated professional services to allow schemes to be delivered from inception to completion. However, no guarantee of work is offered.
The contract will be for a 3 year period with the possibility of up to two extensions of up to 12 months each to be awarded at the discretion of the Council.
Estimated value excluding VAT: 570 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Council may offer up to two extensions of the Contract Period by a period of up to one year each. Notice shall be given no later than three months before the expiry of the initial term of three years. Where the Contract term is extended under this provision the Contract shall be so extended on the same terms as this Contract.
Contract value has been stated as 570 000 GBP. This is an estimate as this is a call off contract and is based on the initial three year term. The estimated value would increase to potentially 760 000 GBP if one extension was offered and potentially 950 000 GBP if both extensions were offered.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified in the tender documentation which will be available at www.the-chest.org.uk.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documents which will be available at www.the-chest.org.uk.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single legal entity or consortium. Where a consortium or other grouping of suppliers submits a bid, such consortia or groupings must nominate a lead organisation to deal with Halton Borough Council on all matters relating to the Contract. All consortium members or groupings will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As specified in the tender documentation which will be available at www.the-chest.org.uk.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

A financial check will be undertaken on Limited Companies expressing an interest in this tender. Details can be found in the online Pre Qualification Questionnaire at www.the-chest.org.uk

Financial information will be required from organisations who are not Limited Companies or who have formed within the last 2 years. Details can be found in the online Pre Qualification Questionnaire at www.the-chest.org.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be asked to provide three examples detailing any similar business activities within the past three (3) years, which demonstrate experience and expertise in services of a similar size and nature to this contract.
Tenderers will also be asked for evidence of any recognised Quality Assurance Standards or relevant details of any measures undertaken to ensure
— Quality
— Customer Care
— Continuous Improvement.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Based on highest PQQ scores.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.6.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.6.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Dependent upon whether the 2 x 12 month extension options are used. If not, approximate notice date would be March 2017. If one extension is used – approx. March 2018. If both extension options are used – approx. March 2019.
VI.2)Information about European Union funds

VI.3)Additional information

Halton Borough Council will be using The Chest (an online tendering system) hosted by Due North for this tender.

All tenderers must register as a supplier and express an interest at https://www.the-chest.org.uk to be considered for this tender.

All tender documentation will be made available to tenderers on The Chest and must be returned to Halton Borough Council electronically via The Chest.
(MT Ref:116400)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Mark Reaney
Halton Borough Council, Municipal Building, Kingsway
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 3033334300

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.5.2014

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