Architectural Consultancy Services Requirement Hampshire

Architectural Consultancy Services Requirement Hampshire

The authority is proposing to replace beach huts at Milford-on-Sea that were damaged during the winter 2013/14 storms, along with the replacement of the reinforced concrete slabs that the huts are constructed on.

United Kingdom-Lyndhurst: Architectural, construction, engineering and inspection services

2014/S 237-417324

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

New Forest District Council
Coastal Protection, Appletree Court, Beaulieu Road
For the attention of: Mr Steve Cook
SO43 7PA Lyndhurst
UNITED KINGDOM
Telephone: +44 2380285588
E-mail: steve.cook@nfdc.gov.uk

Internet address(es):

General address of the contracting authority: www.nfdc.gov.uk

Further information can be obtained from: New Forest District Council
Internet address: https://www.businessportal.southeastiep.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: New Forest District Council
Internet address: https://www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: New Forest District Council
Internet address: https://www.businessportal.southeastiep.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Milford-on-Sea Beach Hut Replacement Scheme – Consultancy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Milford-on-Sea, Hampshire.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The authority is proposing to replace beach huts at Milford-on-Sea that were damaged during the winter 2013/14 storms, along with the replacement of the reinforced concrete slabs that the huts are constructed on.
The current proposal is that these will be constructed in reinforced concrete with the huts being visually attractive to the area. They will be designed and constructed to withstand the conditions of being located within a coastal environment and in particular the storm event experienced on 14.2.2014. This contract would suit a consultant that is familiar with designing structures suitable for a coastal environment, but also with the architectural skills to ensure a design that is aesthetically enhancing to the area. Associated works are also likely to include steps and handrails.
It is anticipated that this contract will include:
1) Option development;
2) Preparation and submission of both a planning and building regulations application;
3) Detailed design and tender document preparation;
4) Tender evaluation for the construction contract;
5) Contract management and site supervision;
6) Provision of CDM services.

II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract would suit a consultant that is familiar with designing structures suitable for a coastal environment, but also with the architectural skills to ensure a design that is aesthetically enhancing to the area. The consultant will be required to have suitable contract management and supervision skills to enable the successful delivery of this project. Associated works will include the replacement of the existing concrete slabs that the huts are located on, along with the likely inclusion of steps and handrails.
It is envisaged that there may be a requirement to undertake some initial structural assessments to determine the suitability of existing walls to enable the construction of the new beach huts.
It is anticipated that this contract will include:
Option development.
Preparation and submission of both a planning and building regulations application. It is expected that applicants will have suitable experience of the preparation and submission of these applications through UK processes.
Detailed design and tender document preparation.
Tender evaluation for the construction contract.
Contract management and site supervision.
Provision of CDM services.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.6.2015. Completion 30.11.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Warranties, bonds and / or parent company guarantees may be required. Details will be included in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Services will generally be funded through public funds. Payment terms will be specified in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group bid, each company or firm in the bid will be jointly and severally responsible for due performance of the contract. Detailed requirements are as set out in the pre-qualification questionnaire and tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the pre-qualification questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
As set out in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
As set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: It is anticipated that the top 10 applicants passing the pre-qualification questionnaire will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

101022

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.1.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.1.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applications for inclusion must be made by completion of the pre-qualification questionnaire obtainable from www.businessportal.southeastiep.gov.ukFollow the link to register and download the pre-qualification questionnaire.

The time limit for registering on the portal and accessing the pre-qualification questionnaire is set out in section IV.3.3.
The time limit for the receipt of completed pre-qualification questionnaire is set out in section IV.3.4.
The contracting authority does not accept any liability for any costs incurred by candidates or tenderers. The contracting authority reserves the right not to make any award or to award only part of the contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2014

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