Architectural Design Services Tender

Architectural Design Services Tender

Procurement of a team to design and potentially deliver a Community Hub including a library, and other Council services, commercial space eg retail, cafe, restaurant, office and may also include a small theatre space.

UK-South Shields: Architectural and related services

2012/S 238-392703

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Tyneside Council
Town Hall, Westoe Road
For the attention of: Kevin Graham
NE33 2RL South Shields

Internet address(es):

General address of the contracting authority:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
South Shields Community Hub.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKC22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Architectural and related services. Architectural design services. Procurement of a team to design and potentially deliver a Community Hub including a library, and other Council services, commercial space eg retail, cafe, restaurant, office and may also include a small theatre space. Design services up to and including RIBA Stage C are required with the potential to continue the commission to provide full services to Stage L.
II.1.6)Common procurement vocabulary (CPV)

71200000, 71220000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The potential total value of the Contract is between GBP 600 000 and GBP 900 000 assuming that full design services continue beyond Stage C and up to Stage L. The Community Hub is anticipated to have a gross floor area of 3 000 – 5 000 m² in a 3 or 4 storey building.
Estimated value excluding VAT:
Range: between 600 000 and 900 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be detailed in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the successful organisation and potentially its supply chain may be required to actively participate in the achievement of social, economic and environmental regeneration of the locality of and surrounding the place of delivery of the contract. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of these criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To be detailed in prequalification questionnaire.
Minimum level(s) of standards possibly required: There is a minimum annual turnover requirement of GBP 1 M – this applies to a single bidder, or in the case of a consortium bid it applies to the aggregated annual turnovers of the consortium members.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
To be detailed in prequalification questionnaire.
Minimum level(s) of standards possibly required:
To be detailed in prequalification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Scored in accordance with the process set out in prequalification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
7.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Applicants wishing to express an interest and be considered for inclusion on the shortlist must complete the prequalification questionnaire (PQQ). To do this you must register as a supplier accessing the North East Purchasing Organisation (NEPO) website:

If you already have a login, select log in from the top right corner and enter your username and password. If you are not registered select Register Free and complete the registration form. Your username and password will be e-mailed to you. To register interest against a contract select the binoculars beside Latest Opportunities section, enter the Contract Ref: QTLE-92AEH4 in ‘Contains’ field and press search. Tick the select box against the contact and press register, your registration will be confirmed by e-mail and on screen. If you have any queries or require further assistance please contact Scott Bell, Portal Administrator, Tel: +44 1914335949. The Council reserves the right to change or terminate without notice the procedure for awarding the contract (or part of it) at any time without liability. Tenders and all supporting documentation must be priced in sterling and written in English. Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English Courts. The Council does not bind itself to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity. GO Reference: GO-2012127-PRO-4440987.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

South Tyneside Council
Town Hall, Westoe Road
NE33 2RL South Shields
Internet address:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers shall be notified by the contracting authority as soon as possible after the decision is made as to the reasons why they were unsuccessful. If a challenge regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 provide the aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days of the contracting authority’s notification of the award of the contract and a summary of reasons to tenderers, or otherwise within six months of the contract being entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.12.2012

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