Architectural Services Contract Winchester

Contract for Architectural and Ancillary Services for Station Approach Winchester.

United Kingdom-Winchester: Architectural design services

2017/S 063-118297

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Winchester City Council Contract for Architectural Services at Station Approach Winchester
Winchester
SO23 9LJ
United Kingdom
Contact person: Email only, must quote ‘Winchester, Station Approach Procurement’ in the subject header
E-mail: riba@ribacompetitions.org
NUTS code: UKJ3

Internet address(es):Main address: https://www.gov.uk/contracts-finder

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/contracts-finder

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://ribacompetitions.wufoo.eu/forms/station-approach-winchester/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for Architectural and Ancillary Services for Station Approach Winchester.

II.1.2)Main CPV code

71220000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority is seeking to commission a design team to provide architectural design and ancillary services (with the exception of cost consultants transport consultants and quantity surveyors who will be appointed separately by the Contracting Authority) for a commercially viable and mixed use development of office space with supporting residential and small scale retail uses including necessary parking provisions including a strategy for public realm improvements and proposals for disposition of uses across 2 sites in the ownership of the Contracting Authority known respectively as ‘the Carfax Site’ and ‘the Cattlemarket’. It is intended that the Services to be secured will be carried out in Phases as set out in II. 2.11) below with gateways at the end of each Phase with the Contracting Authority exercising the right at its sole discretion whether or not to proceed to the next Phase.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

71221000

71222000

71241000

71242000

71245000

71247000

71251000

71248000

71311000

71334000

71400000

71312000

II.2.3)Place of performance

NUTS code: UKJ33

Main site or place of performance:

Winchester Hampshire.

II.2.4)Description of the procurement:

The successful Applicant and their team will be required to work with the Contracting Authority and its other technical and professional advisors to produce designs considering sustainability as an important factor in project design construction and future operations. Building solutions will need to achieve BREEAM excellent standard as minimum. Bream outstanding is Contracting Authority’s aspiration. It will be crucial that any design is practical for a construction point of view and commercially viable in terms of attracting rents and income to cover cost of construction. Total fees for the successful Applicant and their team are estimated at 3 000 000 GBP excluding VAT on the basis that the Contracting Authority decided to exercise all of the options specified in II.2.11) below and on the assumption of an notional construction cost of 52 000 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 27/07/2017

End: 31/07/2020

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Please refer to Standard Selection Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

It is envisaged that the Development will be taken forward in phases with gateways at the end of each phase with the Contracting Authority exercising the right at its sole discretion at the end of each Phase as to whether or not it wishes to instruct the successful Applicant in respect of the next phase: The successful Applicant will be appointed initially in respect of Phase 1 only. The phases are as follows:

— Phase 1: Disposition of uses across the Carfax and Cattlemarket sites, a strategy for improvements to the public realm, and a proposal for ‘Concept Design’ for the Carfax site (RIBA Stages 0 -2);

— Phase 2: Develop the design to planning stage (RIBA Stage 3);

— Phase 3: Technical Design (RIBA Stage 4);

— Phase 4: Construction (RIBA Stage 5) — option to novate or retain depending on chosen route for procurement;

— Phase 5: Handover and Close Out (RIBA Stage 6);

— Phase 6: In Use (RIBA Stage 7).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All shortlisted Applicants will be required to attend an Interview for clarification and moderation as part of the tender process. All those who attend the interview will receive an honorarium of 3 000 GBP plus VAT. There are minimum requirements for participation in this procurement as specified in the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The lead firm of Architects are required to be registered with the Architects Registration Board or European equivalent.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the procurement documents which are available to download. The Contracting Authority will be using the NEC Form of Professional Services Appointment ( NEC 3) subject to amendments as the Contracting Authority reasonably deems necessary. No material amendments will be permitted.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/05/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/05/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

All interested applicants who wish to express an interest in this procurement must first register with the RIBA by completing the form available at https://ribacompetitions.wufoo.eu/forms/station-approach-winchester/ They will then be issued with a unique link which must be used to submit the standard selection questionnaire. Applicants should ensure that they register at least 48 hours before the deadline for submission of expressions of interest in order that the link may be issued.

The Council has elected not to divide this procurement into Lots in order to obtain a more economically advantageous outcome by appointing a single service provider to provide the Services. The Council reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award the contract for part of the Services at its sole discretion. For the avoidance of doubt all costs incurred by any applicant and/or tenderer before signature of any appointment with the Council shall be incurred entirely at that applicant’s or tenderer’s risk.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice The Strand
London
WC1A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will observe a 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers before entering into the contract. That notification will provide the information required by Regulation 86 about the award decision.

VI.4.4)Service from which information about the review procedure may be obtained

Crown Commercial Service
125 Kingsgate
London
WC2B 6NH
United Kingdom

VI.5)Date of dispatch of this notice:

28/03/2017

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