Architectural Services Framework

Architectural Services Framework

South West Wales Regional Professional Services Framework – Architectural Services.

UK-Llanelli: Architectural and related services

2013/S 009-011011

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Carmarthenshire County Council
Trostre Depot
For the attention of: David Phelps
SA14 9RA Llanelli
UNITED KINGDOM
Telephone: +44 1554784129
E-mail: swwrpsf@carmarthenshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.carmarthenshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
South West Wales Regional Professional Services Framework – Architectural Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: South West Wales.
NUTS code UKL14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement

Duration in years: 3 years with the option to extend for a further period of up to 1 year

II.1.5)Short description of the contract or purchase(s)
Carmarthenshire County Council in association with Neath-Port Talbot, Pembrokeshire and the City and County of Swansea Councils wishes to appoint Consultants (“The Consultant”) to supplement its In-house capacity (In House Team) in the delivery of Architecture, Cost Control/Quantity Surveying and Mechanical and Electrical Engineering Services to improve, adapt and add to its Property Portfolio. This document provides general information to the Tenderer regarding the Authority, together with specific information relating to the proposed Agreement Services Framework (“Framework Agreement”), information to be provided by the Consultant and the anticipated scope of works. The relevant Authority may wish to appoint a Project manager from any of the disciplines tendered. The appointment will be made via a mini tender which will include a Quality assessment of the individual proposed CV and a cost estimate for the said service.
Each of the practices will be expected to provide full range of property related services which will be fully defined in the Tender.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

71200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 months with the option to extend for a further period of up to 12 months (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Architectural Services for Projects over GBP 3,5 million in value

1)Short description
The employer will appoint 4 consultants. The Authority will also appoint any organisation(s) whose score is within 1 % of the 4th or equal 4th consultant.
2)Common procurement vocabulary (CPV)

71200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Architectural Services Projects under GBP 3,5 million in value
1)Short description
The employer will appoint 6 consultants. The Authority will also appoint any organisation(s) whose score is within 1 % of the 6th or equal 6th consultant.
2)Common procurement vocabulary (CPV)

71200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees and/or performance and/or retention bonds may be required as a condition of specific contracts let under this framework.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be advised in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None specified, save that in the case of consortia or other groupings of the economic operators, joint and several liability must be accepted.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract conditions to be set out in tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documentation available from the above named contact.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to provide evidence as specified in Article 47 and 48 of Directive 2004/18/EC
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:32004L0018:EN:HTML
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to provide evidence as specified in Article 47 and 48 of Directive 2004/18/EC
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:32004L0018:EN:HTML
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Professional Services Framework.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
6.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.3.2012 – 14:00
Place:

County Hall, Carmarthen.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): If projects are to be funded by EU Funds, this will be stated within the mini tender documents.
VI.3)Additional information
Buy4Wales Reference Number: 33320.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will allow a minimum of 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tender/applicant was unsuccessful.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.1.2013

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