Architectural Services London Borough of Tower Hamlets

Architectural Services London Borough of Tower Hamlets

The LBTH is looking to appoint an Architect led multi-disciplinary design team to provide primary services and optional call off services to the Civic Centre project.

United Kingdom-London: Architectural and related services

2015/S 234-425183

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tower Hamlets
Mulberry Place
For the attention of: Mr Adeleke Adelowo
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644044
E-mail: procurement@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk/

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/suppier.nsf

Further information can be obtained from: Tower Hamlets
Mulberry Place
For the attention of: Mr Adeleke Adelowo
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644044
E-mail: procurement@towerhamlets.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tower Hamlets
Mulberry Place
For the attention of: Mr Adeleke Adelowo
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644044
E-mail: procurement@towerhamlets.gov.uk

Tenders or requests to participate must be sent to: https://www.londontenders.org/procontract/supplier.nsf
Please use London Tender Portal
Contact point(s): https://www.londontenders.org/procontract/supplier.nsf
E14 2BG London
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DR5001 LBTH civic centre — architect led design team services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

At a meeting of the London Borough of Tower Hamlets’ (LBTH) Cabinet on 3 November 2015, Members agreed to the relocation of the current Town Hall at Mulberry Place to the site of the old Royal London Hospital on Whitechapel Road. This move would respond to the impending expiry of the Council’s existing lease in Mulberry Place (which is due to expire in June 2020), and enable the consolidation of the Council’s existing assets, delivering year on year revenue savings, and releasing surplus assets for housing provision.
Members also recognised the importance of maintaining a Local Presence across the Borough, most visibly through Idea Stores and 1 Stop Shops. In order to enhance the current Local Presence in the Bow area of the Borough, Members agreed to retain the current office provision at John Onslow House and provide a refurbished facility, which would better relate to its neighbouring Idea Store and One Stop Shop. The old Royal London Hospital site and John Onslow House refurbishment will thus provide all of the Council’s back office requirements (currently assumed at 2,472 staff).
The LBTH is looking to appoint an Architect led multi-disciplinary design team to provide primary services and optional call off services to the Civic Centre project.
The successful architect practice will be required to act as Lead Consultant and Principal Designer on the development of both the old Royal London Hospital site and the refurbishment of John Onslow House up to the appointment of a Principal Contractor for both schemes. This will include design development to RIBA Stage 3.
The LBTH wishes to procure a partner who is able to provide optional call off services to support the delivery of the broader Civic Centre.
The Council is committed to improving the quality of life for both residents and businesses within Tower Hamlets. In line with The Public Services (Social Value) Act 2012 the authority will consider how this procurement might improve the economic, social and environmental well-being of the relevant area. In order to achieve this, it is our objective to work with existing and future contractors to secure an appropriate level of community benefits through the procurement process. Detailed guidance and minimum levels of the economic and community benefit applicable to this tender will be available within the tender documentation.
The anticipated contract start date is: Tuesday, 1.3.2016
The estimated value of the contract is:
GBP 5 000 000 (incl. Call of Services).
Total Cost.
For a period of: 4 years.

II.1.6)Common procurement vocabulary (CPV)

71200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

At a meeting of the London Borough of Tower Hamlets’ (LBTH) Cabinet on 3 November 2015, Members agreed to the relocation of the current Town Hall at Mulberry Place to the site of the old Royal London Hospital on Whitechapel Road. This move would respond to the impending expiry of the Council’s existing lease in Mulberry Place (which is due to expire in June 2020), and enable the consolidation of the Council’s existing assets, delivering year on year revenue savings, and releasing surplus assets for housing provision.
Members also recognised the importance of maintaining a Local Presence across the Borough, most visibly through Idea Stores and One Stop Shops. In order to enhance the current Local Presence in the Bow area of the Borough, Members agreed to retain the current office provision at John Onslow House and provide a refurbished facility, which would better relate to its neighbouring Idea Store and One Stop Shop. The old Royal London Hospital site and John Onslow House refurbishment will thus provide all of the Council’s back office requirements (currently assumed at 2,472 staff).
The LBTH is looking to appoint an Architect led multi-disciplinary design team to provide primary services and optional call off services to the Civic Centre project.
The successful architect practice will be required to act as Lead Consultant and Principal Designer on the development of both the old Royal London Hospital site and the refurbishment of John Onslow House up to the appointment of a Principal Contractor for both schemes. This will include design development to RIBA Stage 3.
The LBTH wishes to procure a partner who is able to provide optional call off services to support the delivery of the broader Civic Centre.
The Council is committed to improving the quality of life for both residents and businesses within Tower Hamlets. In line with The Public Services (Social Value) Act 2012 the authority will consider how this procurement might improve the economic, social and environmental well-being of the relevant area. In order to achieve this, it is our objective to work with existing and future contractors to secure an appropriate level of community benefits through the procurement process. Detailed guidance and minimum levels of the economic and community benefit applicable to this tender will be available within the tender documentation.
The anticipated contract start date is: Tuesday, 1.3.2016
The estimated value of the contract is:
GBP 5 000 000 (incl. Call of Services).
Total Cost.
For a period of: 4 years.
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be in GBP and all payments under the contract shall be made in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority will require a contract with one legal entity. In the event of a consortium bid, the contracting authority will only enter into a contract with a suitable prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contained in the Tender Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority shall disqualify form inclusion in the procurement procedure any tenderer who falls within the circumstances of Regulation 57 of the Public Contracts Regulations 2015 where that Regulation dictates that the tenderer’s exclusion shall be mandatory. Where exclusion of a tenderer is discretionary (or where it would otherwise be mandatory save for an exception or relief that can be applied) the contracting authority reserves the right to exclude the tenderer.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire and guidance.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire and guidance. A tenderer will be automatically deselected if their annual turnover fails to meet the minimum threshold as contained in the Pre-Qualification Questionnaire. In the case of a consortia, the annual turnover shall apply to the Lead Consultant.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire and guidance.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire and guidance.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Candidates will be ranked according to their evaluation scores. The top 5 highest ranked bidders who attain the pre-qualification pass mark will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DR5001
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.2.2016 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Seal to be removed by LBTH legal services representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Tower Hamlets
Town Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644044

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, Chapter 6 of the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Tower Hamlets
Town Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644044
Internet address: http://www.towerhamlets.gov.uk/

VI.5)Date of dispatch of this notice:

1.12.2015

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