Architectural Services for RIBA Stage 1 – RIBA Stage 7 – Staffordshire

Architectural Services for RIBA Stage 1 – RIBA Stage 7 – Staffordshire

Staffordshire County Council is looking to appoint an architect led design consultancy team with specialist skills, experience and knowledge to support us with the development of capital works for the HLF Round 2 bid preparation.

United Kingdom-Stafford: Architectural design services

2016/S 231-421902

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Two Staffordshire Place
For the attention of: Matthew Sutton
ST16 2DH Stafford
United Kingdom
Telephone: +44 1785854648
E-mail: matthew.sutton@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/etendering/

Electronic access to information: http://www.staffordshire.gov.uk/business/procurement/etendering/

Electronic submission of tenders and requests to participate: https://supplierlive.proactisp2p.com/Account/Login

Further information can be obtained from: Refer to I.1

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Refer to I.1

Tenders or requests to participate must be sent to: Refer to I.1

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Academies, Staffordshire Fire, Police and other agencies under the administrative area of the County Council. In addition establishments based in Cheshire, Derbyshire, Shropshire, Worcestershire, Warwickshire and Birmingham

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PC660 — Design Team / Architectural Services for RIBA Stage 1 – RIBA Stage 7.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKG24,UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council is looking to appoint an architect led design consultancy team with specialist skills, experience and knowledge to support us with the development of capital works for the HLF Round 2 bid preparation. We expect the appointed design team to work closely with the Staffordshire Archives and Heritage team, key stakeholders and other project consultants such those engaged in preparing the Business plan and Activity and Conservation plans in order to develop a design proposal for capital works to achieve our 10 year vision for the service.

II.1.6)Common procurement vocabulary (CPV)

71220000, 45212350, 71223000, 71221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Staffordshire County Council is looking to appoint an architect led design consultancy team with specialist skills, experience and knowledge to support us with the development of capital works for the HLF Round 2 bid preparation. We expect the appointed design team to work closely with the Staffordshire Archives and Heritage team, key stakeholders and other project consultants such those engaged in preparing the Business plan and Activity and Conservation plans in order to develop a design proposal for capital works to achieve our 10 year vision for the service.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 31.5.2017. Completion 31.12.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made the following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium or individuals of a consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Councils current

financial assessors; n2check (www.n2check.com),

Dun and Bradstreet (www.dnb.co.uk), Experian

(www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used

Note:
1. It is the responsibility of the economic operator to
ensure that the appropriate accounts have been filed
and that the credit information held is correct.
2.Should economic operators wish other financial information to be taken into account to support the
economic and financial check this should be submitted with the response to the EOI / PQQ. SCC
reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where third party financial assessments are not available the
assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
The County Council may request from time to time a Parent Company Guarantee/Bond/ equivalent.
Minimum level(s) of standards possibly required: Financial checks
Any economic operator
being given an above average/higher than
Average risk rating or poorer, by one or more of the assessors used, may be rejected
Insurance Levels
As set out in the pre-qualification questionnaire
Failure to achieve or agree to this may lead to disqualification.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Scored and Pass / Fail questions as set out in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PC660

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.1.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.1.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 13.1.2017 – 12:00

Place:

Staffordshire Procurement Offices

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Attendance is limited to members of the authority’s
staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is an electronic tender. All requests for
information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to I.1
United Kingdom

Body responsible for mediation procedures

Refer to I.1
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to
tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
The Court may order the setting aside of the award decision or may order the
Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order
that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Refer to I.1

VI.5)Date of dispatch of this notice:

28.11.2016

 

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