Architectural Services Winchester

Architectural Services Winchester

The Council is working in partnership with key stakeholders on plans to enhance the Station Approach area of Winchester.

United Kingdom-Winchester: Architectural services for buildings

2015/S 204-370902

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Winchester City Council
City Offices, Colebrook Street
For the attention of: Jayne Green
SO23 9LJ Winchester
UNITED KINGDOM
Telephone: +44 1962848544
E-mail: stationapproach@winchester.gov.uk

Internet address(es):

General address of the contracting authority: http://www.winchester.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Architectural Services for Station Approach Regeneration Project.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Winchester.

NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Winchester City Council (‘the Council’) is inviting expressions of interest from suitably qualified and experienced architects in relation to entering into a form of appointment (the ‘Appointment’) to provide architectural design and related services for a commercial and residential property development at Station Approach as described further below (‘the Project’).
The Council is working in partnership with key stakeholders on plans to enhance the Station Approach area of Winchester (the ‘Development’). The aim of the Development is to realise the area’s potential, both in relation to the city’s economy and its role as a gateway. If it is successful, the Development could have a positive impact on the economy and environment of the city as a whole. It should provide a new and improved public realm with better walking and cycling links for people who live and work in the area, or who move through it. The Development is an important key location in the Council’s ‘Vision for Winchester’ document.
A successful outcome of the regeneration of the area would be the creation of commercially successful developments; a distinctive local character respecting the best of the neighbouring areas, and an improvement in the connectivity between the emerging suburb of Barton Farm, the historic area of Hyde, the station and the town centre.
As part of the Development, the Council is seeking to redevelop two key sites at Carfax and Cattlemarket as well as seeking to enhance and develop the public realm and transport links throughout the area. The Carfax and Cattlemarket sites are two key parcels of land within the area which are both owned by the Council and in excellent sustainable locations, offering the potential for creating innovative and attractive designs and public realm improvements (which are subject to a separate financial bid to the Local Enterprise Partnership) and much needed commercial and housing development, together with car parking and financial returns. The development of these sites is seen as both an objective in itself and as a catalyst for other improvements to public and private interests in the area.
The Council is seeking high quality contemporary designs for both sites in the Project for a mixed use commercial, housing, parking and a small amount of retail development which blends and complements its surroundings and which also investigate opportunities in the area to improve the public realm and accessibility to the sites. The successful architect’s designs will place sustainability and sustainable practices at the heart of the project design, construction and future operation.
Given the estimated budget for the Project, the Council is keen to ensure that the successful design is in keeping with its surroundings and the heritage element of Winchester and the environs, as well as within budget. It is crucial that any design submitted is not only buildable but also financially viable.
It is envisaged that the Development will be taken forward in phases, starting with the Carfax site. However, shortlisted tenderers will be required to provide an analysis of how the requirements of the Design Brief can be achieved across the Carfax and Cattlemarket sites and from this analysis produce a more detailed design proposal for the Carfax site. Proposals for improvements to the public realm and connectivity in the area will also be required as part of these submissions.
The successful architect will be appointed to take forward and develop the Carfax design to planning application stage and to develop the public realm proposals into a strategic document to inform investment and planning decisions. The Council has not decided whether it will undertake the development of the Carfax site itself or whether it will procure a third party development partner. In the event that a third party development partner is selected, and planning consent is secured, the Council intends to novate the architect’s Appointment to the third party development partner, and the architect will be required to carry out the design work for the Carfax site through to the construction stage.
The successful architect will enter into a bespoke form of Appointment with the Council for the duration of the Project. The form of Appointment will be set out in the tender documents. The architect’s performance will be measured against agreed Key Performance Indicators (‘KPIs’) which will be set out in the Appointment.
Following satisfactory performance by the architect against the KPIs for the Carfax site, the Council will have an option at its sole discretion to extend the Appointment to include the design for the Cattlemarket site up to concept design stage. In the event that the Council extends the Appointment to include the Cattlemarket site and appoints a third party development partner for that site, the architect will be required to carry out the design work for the Cattlemarket site through to the construction stage.
Applicants responding to this Notice will be asked to complete a Pre-Qualification Questionnaire (‘PQQ’), which will be assessed according to the objective criteria set out in the PQQ. The Council will prepare a short-list of Applicants, who will be invited to submit Outline Solutions and enter into Dialogue with the Council. The purpose of the Dialogue is for the Council to discuss solutions proposed by Participants for the delivery of the Project. Participants will then be asked to submit Best and Final Solutions including final designs for the Project. Best and Final Offer design submissions that are assessed as being financially viable will be assessed by a Jury via a Design Contest run in accordance with Regulations 78-82 of the Public Contracts Regulations 2015.
Each Participant who submits a design in the Design Contest will be paid an honorarium by the Council comprising a fixed sum of 15 000 GBP per Participant.
The Project will be awarded to the Participant who submits the most economically advantageous solution, based on the objective criteria set out in the Best and Final Offer tender documents.
The estimated duration of the Project will be approximately two years for the Carfax site and up to 4 years if the Council opts to extend the Appointment to include the Cattlemarket site.

II.1.6)Common procurement vocabulary (CPV)

71221000, 71222000, 71241000, 71242000, 71245000, 71247000, 71251000, 71248000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The architect’s fees for the Carfax site are estimated at 163 200 GBP excluding VAT (calculated as 32 % of the full fee of 510 000 GBP excluding VAT to take the development through to construction). In the event that the Council opts to award the Cattlemarket design works to the architect, the fees for the Services are estimated at 185 600 GBP (calculated as 32 % of the full fee of 580 000 GBP excluding VAT to take the development through to construction). A further sum of approximately 36 800 GBP excluding VAT will be available for the development of public realm ideas and proposals into a strategic document to establish a formal design code for the area and in the event that the Council is successful in its bid to the Local Enterprise Partnership, a further sum of 63 200 GBP could be made available to the architect. Therefore the total potential fees (including all options) is estimated at 1 190 000 GBP excluding VAT.
Estimated value excluding VAT:
Range: between 200 000 and 1 190 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Following satisfactory performance by the architect against the KPIs, the Council will have an option at its sole discretion to extend the appointment to include the design for the Cattlemarket site.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees required will be set out in the Pre-Qualification Questionnaire and the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payment arrangements will be set out in the Pre-Qualification Questionnaire and the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council requires all members of a consortium to be jointly and severally liable for the delivery of the Services. In the event of a successful consortium bid, the Council reserves the right to require the consortium to establish a separate legal entity to enter into the Appointment.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a Pre-Qualification Questionnaire in accordance with the provisions of Directive 2014/24/EU.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Applicants will be expected to have an annual turnover of at least GBP £1,020,000 to be eligible to bid for this procurement.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Applicants must be registered architects with the Architects Registration Board (ARB) or European equivalent. Please self-certify whether your organisation meets this criterion.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As set out in the tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.11.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council has elected not to divide this procurement into Lots in order to obtain a more economically advantageous outcome by appointing a single Service Provider to provide the Services.
The Council reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the Services at its sole discretion. The Council shall have no liability whatsoever to any Applicant or Tenderer as a result of its exercise of that discretion.
For the avoidance of doubt, all costs incurred by any Applicant and/or Tenderer before signature of any Appointment with the Council shall be incurred entirely at that Applicant’s or Tenderer’s risk.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice Strand
WC1A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice Strand
WC1A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16.10.2015

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