Archive Relocation Services Contract

Supply of specialist archive relocation services, Aberystwyth,

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Royal Commission on the Ancient and Historical Monuments of Wales
Postal Address: Crown Building, Plas Crug,
Town: Aberystwyth	Postal Code: SY23 1NJ	Country: UK
For the attention of: Stephen Bailey John	Telephone: +44 1970621230
E-Mail:	Fax:
Internet Address (URL): www.rcahmw.gov.uk Electronic access to information: www.sell2wales.gov.uk Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Supply of specialist archive relocation services, Aberystwyth

2.2 Description of the goods or services required

The main objective of this contract is to appoint a provider of commercial removal and relocation services. The project is to carry three aspects of the of the relocation project:

•The removal of the Commission’s specialist archive holdings from archive stores in its current premises in Crown Building, Plas Crug, Aberystwyth.

•The safe vehicular carriage of said items to the National Library, Aberystwyth

•The replacement of items to the Commission’s new archive store facility to the agreed schedule of archive locations.

In relation to this contract, the Contractor may be expected to:

•Provide removal insurance;

•Pack, move and unpack the contents of the Archive schedule.

•Move furniture;

•Provide post move support;

Further details can be found in the attached document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=41296.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	34000000		Transport equipment and auxiliary products to transportation
	63000000		Supporting and auxiliary transport services; travel agencies services
	70000000		Real estate services

b) Delivery Location/Area

	Code		Location
	100		UK – All
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

2.4 Total quantity or scope of tender

Please see annex 5 of the attached document

3 Conditions for Participation

3.1 Minimum standards and qualification required

See attached Specification/Tender document

4 Administrative Information

4.1 Type of Procedure

Single stage – Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority

RCA1/7/31

4.3 Time Limits

a) Time-limit for obtaining documentation 14-03-2016

b) Time-limit for receipt of completed tenders
18-03-2016 Time 12:00

c) Estimated award date 25-03-2016

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx