ARK Academies M&E PPM Framework

ARK Academies M&E PPM Framework

The framework will be tendered in 3 Lots Lot 1 – London and the South East.

United Kingdom-Witham: Repair and maintenance services of electrical building installations

2015/S 009-011149

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tenet Education Services Ltd
Atlantic Square, 6 Station Road, Essex
For the attention of: Craig Lockley
CM8 2TL Witham
UNITED KINGDOM
E-mail: craig.lockley@tenetservices.com

Internet address(es):

General address of the contracting authority: http://www.tenetservices.com/

Address of the buyer profile: http://www.tenetservices.com/

Electronic access to information: http://suppliers.multiquote.com

Electronic submission of tenders and requests to participate: http://suppliers.multiquote.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

ARK Academies
65 Kingsway
WC2B 6TD London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ARK Academies M&E PPM Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Lot 1 — London and South East, Lot 2 — South, Lot 3 — Midlands.
NUTS code UKI,UKK,UKJ,UKG,UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 12

II.1.5)Short description of the contract or purchase(s)

The Ark Academies are re-tendering their M&E PPM Framework via the restricted OJEU route. The framework will be tendered in 3 Lots Lot 1 — London and the South East Lot 2 — South Lot 3 — West Midlands. The general types of M&E services that members of Ark Schools will require is likely to include all or part of the following elements: — Planned Preventative Maintenance for all electrical, heating, air conditioning, water and ventilation systems — Response Maintenance for all electrical, heating, air conditioning, water and ventilation systems — Servicing and maintenance of specialist systems such as Fire Detection and Alarm, Access Control, CCTV, Intruder Alarm, Disabled Refuge Alarm, BMS — Provision of statutory certification and risk assessments — Safety Checks for gas, emergency lighting, security and fire systems — Lift/Hoist Maintenance — Catering Equipment Maintenance — Thermal Imaging of Distribution Boards — Automated/Motorised Door Maintenance — Lightning Protection Maintenance.

II.1.6)Common procurement vocabulary (CPV)

50711000, 71333000, 50712000, 50710000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework contract is for 3 years with the option of a 12 month extension should the contractors provide the level of service expected.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.6.2015. Completion 31.5.2018

Information about lots

Lot No: 1Lot title: London and the South East

1)Short description

Lot 1 covers the following areas — London and the South East — Greater London, City of London, City of Westminster, Kensington and Chelsea, Hammersmith and Fulham, Wandsworth, Lambeth, Southwark, Tower Hamlets, Hackney, Islington, Camden, Brent, Ealing, Hounslow, Richmond, Kingston, Merton, Sutton, Croydon, Bromley, Lewisham, Greenwich, Bexley, Havering, Barking & Dagenham, Redbridge, Newham, Waltham Forest, Haringey, Enfield, Barnet, Harrow, Hillingdon, Kent, Medway, Surrey.

2)Common procurement vocabulary (CPV)

71314100, 50000000, 71300000, 71334000, 71333000

3)Quantity or scope

Lot 1 covers all areas detailed above. A maximum of 8 suppliers will progress from the PQQ stage to the ITT stage.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

None.

Lot No: 2Lot title: South

1)Short description

Lot 2 cover the following areas — South — Berkshire, West Berkshire, Reading, Wokingham, Bracknell Forest, Windsor and Maidenhead, Slough, Buckinghamshire, Milton Keynes, Hampshire, Southampton, Portsmouth, Isle of Wight, Oxfordshire, West Sussex.

2)Common procurement vocabulary (CPV)

50000000, 71333000, 71334000, 71300000

3)Quantity or scope

Lot 2 covers all areas detailed above. A maximum of 8 suppliers will progress from the PQQ stage to the ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Midlands

1)Short description

Lot 3 cover the following areas — Midlands — Herefordshire, Shropshire, Telford and Wrekin, Staffordshire, Stoke on Trent, Warwickshire, West Midlands, Worcestershire.

2)Common procurement vocabulary (CPV)

71333000, 71334000, 71314100, 71300000, 50000000

3)Quantity or scope

Lot 3 covers all areas detailed above. A maximum of 8 suppliers will progress from the PQQ stage to the ITT stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a guarantee bond to secure any risk exposure of early termination of any local authority pension scheme admitted body status agreement entered into.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with MultiQuote and express an interest in the contract. Contract details can be found under the Contract section of the documentation provided. A pre qualification questionnaire will need to be completed and returned (via MultiQuote) as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required: Minimum Turnover = GBP 750 000 PQQ Risk Grid Status will be evaluated on a Pass/Fail basis. Please see the explanation on pages 14-15 of the PQQ for further information. Levels of insurance cover will be evaluated on a Pass/Fail basis. To pass this evaluation suppliers must hold or be willing to obtain the following levels of insurance cover: — Public Liability Insurance GBP 5 000 000 — Employers Liability Insurance GBP 5 000 000 For those suppliers that Pass the above assessments, the PQQ Financial Score achieved will be added to the Economic & Financial Standing section and weighted by the Section weighting.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In the first instance, candidates should register with MultiQuote and express an interest in the contract. Contract details can be found under the Contracts section of the documentation provided. A pre qualification questionnaire will need to be completed and returned (via MultiQuote) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required:
If any of the conditions described in Part B of the PQQ Documentation apply at the time of submitting the PQQ then the organisation will be deemed to have failed the evaluation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The Selection criteria can be found in the Request to Participate (Pre Qualification Questionnaire) documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CA2753

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Time-frame in months: 36.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Dates refer to the initial 3 year contract period and do not include the options of any extensions. Dates are an estimate. The Contracting Authority shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.1.2015

Enjoyed this post? Share it!