Arts Council of Wales Reach the Heights Arts Participation Programme

Cardiff: training services

Arts Council of Wales Reach the Heights Arts Participation Programme.

contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arts Council Of Wales
Bute Place,
Contact point(s): Reach the Heights,Planning & Development Team
For the attention of: Reach the Heights Team
CF10 5AL Cardiff
UNITED KINGDOM
Telephone: +44 8458734900
E-mail: [email protected]
Fax: +44 2920441400

Internet address(es):

General address of the contracting authority: http://www.artswales.org.uk

Address of the buyer profile: http://www.artswales.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Welsh Government Sponsored Body

I.3)Main activity

Education
Recreation, culture and religion
Other: Arts funding and development

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Arts Council of Wales Reach the Heights Arts Participation Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: UKL1.
NUTS code UKL1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

II.1.5)Short description of the contract or purchase(s)

The development and implementation of a range of programmes of free participatory arts activities, workshops and projects for young people aged between 11-19 years old who are not in education, employment, or training (NEET) or young people who are at risk of becoming NEET.
Community Benefits doesn’t apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

80500000, 80000000, 80530000, 92320000, 92500000, 98000000, 85322000, 92312000, 92310000, 92340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

We wish to commission up to 15 participatory projects, each of which will be between values of 25 000 GBP to 199 999 GBP (including VAT). Please see the project specification and questionnaire for further details.

II.2.2)Information about options

Options: yes
Description of these options: Tenders may be accepted for one or more participation projects over 25 000 GBP.
Provisional timetable for recourse to these options:
in months: 11 (from the award of the contract)

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 20.2.2012. Completion 31.1.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To download the contract specification document, questionnaire and finance sheet go to: http://www.artscouncilofwales.org/what-we-do/funding/what-we-fund-in-wales/reach-the-heights.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ACW RtH3

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.2.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): DfES Reach the Heights Project funded under ESF Priority 1, Themes 1 & 2 Convergence programme for Wales.

VI.3)Additional information

Arts Council of Wales is a Project Sponsor within the First Footlholds part of the project.
Buy4Wales Reference Number: 28332.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Arts Council of Wales has a Code of Best Practice and a Complaints Procedure which can be found in the publications section of our website: www.artswales.org.uk.

VI.5)Date of dispatch of this notice:

1.12.2011