Artworks Commission – Inner City Trust Garden of Reflection Project

Artworks Commission – Inner City Trust Garden of Reflection Project

Design supply and installation of 4 individual art pieces, each a separate commission, for installation in the garden of reflection project.

United Kingdom-Londonderry: Works of art

2014/S 139-248798

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Inner City Trust
The Annex 18 Magazine Street
Contact point(s): Garden of Reflection Project
For the attention of: Marjorie Baker
BT48 6HH Londonderry
UNITED KINGDOM
Telephone: +44 71260329
E-mail: marjorie@gardenofreflection.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

Other: Community Development Trust

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Inner City Trust Garden of Reflection Project.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Bishop Street/Pump Street, Londonderry.

NUTS code UKN05

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Design supply and installation of 4 individual art pieces, each a separate commission, for installation in the garden of reflection project.

II.1.6)Common procurement vocabulary (CPV)

92311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total cost for artwork installations is GBP 170,000 broken down into 4 lots with a maximum lot size of GBP 60,000, applicants can only apply for one lot.
— Lot 1 Artist designed water feature GBP 35,000,
— Lot 2 Crystal Healing Wall GBP 60,000,
— Lot 3 Journey of reconciliation GBP 40,000 and
— Lot 4 Wall of reflection and light source GBP 35,000
all costs include VAT if applicable.
Estimated value excluding VAT: 170 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 5 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Water Sculpture

1)Short description

Artist Designed Water Sculpture. This is seen as being a key feature in either the main garden or small enclosed courtyard accessed from Bishop Street and the main garden. The design should reflect a feeling of peace and serenity and offer visitors the opportunity for reflective thought in peaceful surroundings.

2)Common procurement vocabulary (CPV)

92311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 29 166 and 35 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Further details of brief are available in the design brief document available from the contracting authority.

Lot No: 2 Lot title: Lot 2 Crystal Healing Wall

1)Short description

A healing wall/feature to feature on the healing properties of crystal that reflect on the aims and objectives of the garden as a whole, ultilising their natural properties to enhance the visitor experience.

2)Common procurement vocabulary (CPV)

92311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 50 000 and 60 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Further details of brief are available in the design brief document available from the contracting authority.

Lot No: 3 Lot title: Lot 3 Journey of Reflection

1)Short description

Themed artwork running through the garden, incorporated into walls, ground etc.
The journey through the garden should reflect the journey to reconciliation through 7 stages/gateways, Awareness, Hope, Understanding, Tolerance/Acceptance/Respect, Compassion, Wisdom, Reconciliation.

2)Common procurement vocabulary (CPV)

92311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 33 333 and 40 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Further details of brief are available in the design brief document available from the contracting authority.

Lot No: 4 Lot title: Lot 4 Wall of reflection and light source

1)Short description

A wall piece in the main Pump Street entrance to the scheme that will draw on the themes and deliverance of reflection and the values of the project. It will encompass wall and ceiling areas and will be the pivotal statement of the scheme preparing the path of reflection and incorporate a light source to act as a beacon for reflection.

2)Common procurement vocabulary (CPV)

92311000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 29 166 and 35 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Further details of brief are available in the design brief document available from the contracting authority.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As directed in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but if a contract is awarded to a consortium the Contracting Authority will require the consortium members to be jointly and severally liable in respect of all obligations and liabilities relating to the contract before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic Operators interested in the provision of the Works will be required to complete an open procedure questionnaire which is available from the contact point detailed in Annex A.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the Invitation to Tender.
Minimum level(s) of standards possibly required: As specified in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Satisfactory performance note from previous clients.
Minimum level(s) of standards possibly required:
2 satisfactory performance notes from previous clients as detailed in open procedure documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.8.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.8.2014 – 14:00

Place:

Inner City Trust Londonderry.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Peace III Programme, Priority 2: Contributing to a Shared Society, Theme 1 Creating Shared Public Spaces.

VI.3)Additional information

The Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Inner City Trust
The Annex 18 Magazine Street
BT48 6HH Londonderry
UNITED KINGDOM
E-mail: helen.quigley@innercitytrust.com
Telephone: +44 71260329

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A period of 5 days after receipt of letter/communication of result of competition.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Inner City Trust
The Annex 18 Magazine Street
BT48 6HH Londonderry
UNITED KINGDOM
E-mail: helen.quigley@innercitytrust.com
Telephone: +44 71260329

VI.5)Date of dispatch of this notice:

18.7.2014

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